Expensify vs MileIQ (2026): which should you pick?

Pick Expensify if

• Fits if your team mostly needs receipts scanned and money paid back
• Works for an employee whose company has no expense tool yet

Look elsewhere if

• Pricey if you add people who rarely spend, as Collect bills every member
• Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
• Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
• Pricey if you won't commit to a year, as Control is then $36 a member a month
• Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only

Pick MileIQ if

• Fits if you drive a bit for work and want a log without starting and stopping it
• Works for small teams that reimburse mileage at set rates

Look elsewhere if

• Not for you if you drive more than 40 times a month and don't want to pay, as the free plan stops there
• Skip it if you need receipts or general expenses handled, since it only does mileage
• Watch out: Teams Lite can't submit or review reports, which starts at Teams
• Tight if you'd like to try a team plan first, as the 30-day trial is Teams Pro only
• Too light for anyone who wants listed integrations, as none are named

Expensify

• Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
• Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
• NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
• The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.

MileIQ

• The free plan stops at 40 drives a month; unlimited drives need a paid plan.
• Teams Lite does not include submitting and reviewing reports; that starts at the Teams plan.
• The business page names iOS and Android apps for drivers and a dashboard for admins; it lists no desktop app.
• The 30-day trial is listed only on Teams Pro.

Expensify

SmartScan receipts

Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.

Approvals and reimbursement

Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.

Expensify Card

Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.

Travel booking

Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.

Bills and invoices

Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.

Chat on every expense

Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.

MileIQ

Automatic drive detection

The app records drives in the background, so the user does not start or stop a log by hand.

Swipe to classify

Each drive is swiped right for business or left for personal. Drives can also be classified automatically from work hours, named locations and frequent drives.

Mileage reports

A report of business drives can be submitted with a tap, for tax records or for reimbursement.

Team dashboard and approvals

Team admins see all drives in one dashboard and approve or reject them, with multiple admins allowed.

Custom mileage rates

Teams can use the tax-compliant rates the app provides or set their own rates.

Commute exclusion

Team admins can set a team-wide commute distance that is deducted automatically.

Expensify

• Submit$0

  For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.

• Collect$5

  per member / month, billed monthly

  Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.

• Control$9

  per active member / month, annual plan using the Expensify Card

  $18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.

MileIQ

• Free$0

  Automatic mileage tracking and auto-generated reports, limited to 40 drives each month.

• Unlimited$11.66

  per month, billed annually ($13.99 billed monthly)

  For individuals: unlimited drives, automatic tracking and auto-generated reports.

• Teams Lite$8

  per user / month, billed monthly ($80 per user billed annually)

  Unlimited tracking for every driver, a reporting dashboard, drive approval, team locations, multiple admins and custom rates. Does not include submitting and reviewing reports.

• Teams$9

  per user / month, billed monthly ($90 per user billed annually)

  Everything in Teams Lite plus the ability to submit and review mileage reports.

• Teams Pro$10

  per user / month, billed monthly ($100 per user billed annually)

  Reporting for reimbursement, custom mileage rates, priority support and more. The 30-day free trial applies to this plan.

Expensify

• Annual discount

  Half price on Control with an annual subscription

  Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.

• Other savings

  Control at $9 when you use the Expensify Card

  On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.

MileIQ

• Annual discount

  Annual billing for individuals

  The Unlimited plan is $11.66 a month billed annually, against $13.99 billed monthly.

• Annual discount

  Annual billing for teams

  Team plans are $80, $90 or $100 per user billed annually, against $8, $9 or $10 per user billed monthly.