Better Proposals vs Proposify (2026): which should you pick?

Pick Better Proposals if

• Fits if you're an agency or freelancer sending designed proposals
• Works for sellers who want the client's deposit paid the moment they sign

Look elsewhere if

• Not for you if you just need contracts signed, as it's built for proposals
• Tight if you send more than 10 documents a month on Starter or 50 on Premium, as only Enterprise lifts the limit
• Pricey if you want automatic follow-ups, as Nudge is $10 a user on top, and custom template design starts at $1,495
• Skip it if you need CRM integrations, the API or Zapier on Starter, as they start at Premium at $21 a user
• Not for you if you want a phone or desktop app, since it runs on the web only

Pick Proposify if

• Fits if you send a lot of proposals and want to see when clients open them
• Works for a sales team that wants quotes and signing in one document

Look elsewhere if

• Pricey if you're one person, at $39 a user a month billed yearly
• Tight if you send a lot: each plan has a monthly send limit with an overage fee
• Skip it if you need the API or SSO, which aren't on Build
• Watch out: custom template design costs $1,500 on Build, and Grow's launch kit is $2,000
• Watch out: Salesforce and Aspire integrations are premium add-ons tied to Scale

Better Proposals

• Starter allows one user and 10 documents a month; Premium raises it to 50, and only Enterprise removes the send limit.
• CRM integrations, the API and Zapier start at Premium, $21 per user / month billed annually.
• The Nudge follow-up tool is an add-on at $10 per user a month, and custom template design starts at $1,495.

Proposify

• Each plan has a monthly send limit with an overage fee per send; the limits are listed under plan names (Basic, Team, Business) that differ from Build, Grow and Scale.
• Custom template design costs $1,500 with Build, and the Grow launch kit with onboarding is $2,000.
• Grow and Scale are sold through a demo, and API access and SSO are not on Build.
• Salesforce and Aspire integrations are premium add-ons tied to Scale.

Better Proposals

Templates and content library

Unlimited templates and the content library of reusable sections come with every plan, along with merge tags and a Word importer.

Interactive pricing tables

Clients can pick options in a pricing table inside the proposal, and totals are recalculated as they choose.

Open tracking and notifications

See when a client received, opened and read a document, with live notifications on every plan.

Signatures and payments

Clients sign in the document with built-in digital signatures and can pay at once through Stripe, GoCardless or PayPal.

Branding

Every plan allows full brand customization, and fonts can come from Google Fonts, Adobe Fonts or your own files; a custom domain starts at Premium.

Team review

Enterprise adds simultaneous editing, inline comments, manager approvals before sending and locked content sections.

Proposify

Drag-and-drop editor

Documents are built from text, images, video, tables and shapes, with reusable sections kept in a content library.

Interactive quoting

Buyers can choose optional fees or set their own quantities, and a product catalog stores prices so reps can pull them into a quote.

E-signatures on every plan

Every plan can add signatures to a document to record sign-off. Drafting and editing are unlimited, and only sends count toward the limit.

Engagement tracking

Email notifications show when a prospect views a document, and analytics list each recipient's opens and the time spent in each section.

AI writing and MCP server

An AI widget writes and edits text, and an MCP server lets Claude create and update documents.

Approvals and permissions

From Grow, custom roles lock down what users can do, and approval workflows add conditions that must be met before a document goes out.

Better Proposals

• Starter$13

  per user / month, billed annually ($19 billed monthly)

  One user and 10 documents a month, with e-signatures, interactive pricing tables, payments, the content library and analytics.

• Premium$21

  per user / month, billed annually ($29 billed monthly)

  Unlimited users and 50 documents a month, plus a custom domain, CRM integrations, expiry dates, API, Zapier and onboarding forms.

• Enterprise$42

  per user / month, billed annually ($49 billed monthly)

  Unlimited documents, plus content locking, simultaneous editing, inline comments, manager approvals and advanced permissions.

Proposify

• Build$39

  per user / month, billed annually ($49 billed monthly)

  Unlimited documents and signatures, content library, AI and MCP server, document insights, integrations and a product catalog.

• Grow$65

  per user / month, billed annually

  Adds user roles, approval workflows, account metrics, custom fields and API access. Sold through a demo; extra users $780 a year.

• Scale$12,800

  per year for up to 10 users, billed annually

  Adds premium integrations, SSO, multiple workspaces, custom reporting and a dedicated success manager. Extra users $780 a year each.

Better Proposals

• Annual discount

  Save up to 35% with annual billing

  Better Proposals lists Starter at $13 per user a month billed annually against $19 monthly, Premium at $21 against $29 and Enterprise at $42 against $49.

Proposify

• Annual discount

  3 months free on annual Build billing

  Build is $468 per user a year when billed annually, against $49 a month billed monthly. The pricing page calls this 3 months free.