Proposify vs Qwilr (2026): which should you pick?
As of Nov 12, 2026, Qwilr grades higher than Proposify: 2.2 against 2.0 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
Qwilr grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Proposify
Proposal, quote and e-signature software for sales teams
Qwilr
Interactive web proposals and quotes with e-signatures
Which one is for you
Pick Proposify if
- Fits if you send a lot of proposals and want to see when clients open them
- Works for a sales team that wants quotes and signing in one document
Look elsewhere if
- Pricey if you're one person, at $39 a user a month billed yearly
- Tight if you send a lot: each plan has a monthly send limit with an overage fee
- Skip it if you need the API or SSO, which aren't on Build
- Watch out: custom template design costs $1,500 on Build, and Grow's launch kit is $2,000
- Watch out: Salesforce and Aspire integrations are premium add-ons tied to Scale
Pick Qwilr if
- Fits if you send quotes to clients and want them to accept and pay on the same page
- Works for a small sales team on yearly billing
Look elsewhere if
- Tight if you send many documents: Starter has 40 a year, then $2.50 each
- Pricey if you pay monthly, at $49 against $35 on yearly billing
- Skip it if you need Salesforce or team permissions, as they're Scale only
- Watch out: Growth requires 5 users and Scale requires 10, both billed annually only
- Watch out: API access carries usage costs on every plan
How we grade them
| 2.0GPAProposifyFair | 2.2GPAQwilrFair | |
|---|---|---|
| Value for money | D$39 a user a month billed yearly ($49 monthly), the start of the category's dearest tenth. Custom template design is $1,500 on Build, and Grow and Scale are sold through a demo. | C$35 a user a month billed yearly ($49 monthly), above the category's dearer-quarter start of $29 but short of its dearest tenth. Starter includes only 40 documents a year. |
| Free plan and trial | CA 14-day free trial of Build with no card, and no free plan. | CA 14-day trial of Starter with no card. After it ends, account access stops. |
| Features | CDrag-and-drop editor, interactive quoting, e-signatures, engagement tracking, AI writing and approvals. Gaps: send limits with overage fees, and API access and SSO aren't on Build. | CInteractive quotes, e-sign, QwilrPay, analytics, an automation engine and branding controls. Gaps: document counts per plan, API access with usage costs, and Salesforce only on Scale. |
| Ease of use | CNo store rating on record. A web app where you build templates, a content library and a product catalogue. | CNo store rating on record. A web app where you build page templates and wire up a CRM. |
| Platforms and integrations | BWeb only, with Salesforce, HubSpot, Pipedrive, QuickBooks, Stripe, Zapier, Slack and Zoho connections. API access is on Grow. | BWeb only, with HubSpot, Salesforce, Zoho, Pipedrive, Dynamics, QuickBooks, Stripe and Slack connections. |
| Best for | branded proposals and quotes with signing | interactive proposals and quotes with signing |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Proposify and Qwilr. How we grade
Price against what you get
Proposify starts at $39 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Qwilr starts at $35 a month for each person and scores 2.3.
They score the same, and Qwilr starts $4 a month lower. Of the other e-signature and proposal tools on the chart, 13 score higher than Proposify for less, and 13 score higher than Qwilr for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Qwilr also covers workflow automation.
At a glance
| Proposify | Qwilr | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $39 per user / month, billed annually ($49 billed monthly) | $35 per user / month, billed annually ($49 billed monthly) |
| Free plan | None | None |
| Free trial | 14-day free trial of Build, no card needed | 14-day free trial of Starter, no credit card required |
| Web | ||
| Made by | Proposify Inc. | Qwilr |
| Price read from | proposify.com | qwilr.com |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Proposify
- Each plan has a monthly send limit with an overage fee per send; the limits are listed under plan names (Basic, Team, Business) that differ from Build, Grow and Scale.
- Custom template design costs $1,500 with Build, and the Grow launch kit with onboarding is $2,000.
- Grow and Scale are sold through a demo, and API access and SSO are not on Build.
- Salesforce and Aspire integrations are premium add-ons tied to Scale.
Qwilr
- Each plan includes a set number of documents; extra ones cost $2.50 each pay-as-you-go, or from $1.50 in prepaid bundles.
- Growth requires at least 5 users and Scale at least 10, both billed annually only.
- API access carries usage costs on every plan, and the Salesforce integration is on Scale only.
- After the trial ends, pages stay live for 30 days but account access stops.
Key features
Proposify
- Drag-and-drop editor
- Documents are built from text, images, video, tables and shapes, with reusable sections kept in a content library.
- Interactive quoting
- Buyers can choose optional fees or set their own quantities, and a product catalog stores prices so reps can pull them into a quote.
- E-signatures on every plan
- Every plan can add signatures to a document to record sign-off. Drafting and editing are unlimited, and only sends count toward the limit.
- Engagement tracking
- Email notifications show when a prospect views a document, and analytics list each recipient's opens and the time spent in each section.
- AI writing and MCP server
- An AI widget writes and edits text, and an MCP server lets Claude create and update documents.
- Approvals and permissions
- From Grow, custom roles lock down what users can do, and approval workflows add conditions that must be met before a document goes out.
Qwilr
- Interactive quotes
- Quote tables, tiered plans and an ROI calculator let buyers adjust options, and an accept block lets them agree with one click.
- E-sign on every plan
- Signatures from one or several signers are collected inside the page, with an audit trail of the document and PDF export.
- QwilrPay
- Partial, full or recurring payments can be collected on the page. The fee on payments is 0.09% on Starter and 0% on Growth and Scale.
- Analytics and notifications
- Alerts fire when pages are viewed, accepted or stall, and analytics show where prospects spend time. Identity analytics show who viewed.
- Smart Proposal Engine and automation
- On Scale, proposals are generated from rules a team sets, and CRM data can pre-fill pages. An API and an MCP server are on every plan.
- Branding and security controls
- Password, time, view-count and email-domain limits protect pages. Custom domains and fonts come with the higher plans.
Plans
Proposify
Build$39
per user / month, billed annually ($49 billed monthly)
Unlimited documents and signatures, content library, AI and MCP server, document insights, integrations and a product catalog.
Grow$65
per user / month, billed annually
Adds user roles, approval workflows, account metrics, custom fields and API access. Sold through a demo; extra users $780 a year.
Scale$12,800
per year for up to 10 users, billed annually
Adds premium integrations, SSO, multiple workspaces, custom reporting and a dedicated success manager. Extra users $780 a year each.
Qwilr
Starter$35
per user / month, billed annually ($49 billed monthly)
Unlimited pages, e-sign, analytics, QwilrPay, HubSpot, Zoho and Pipedrive, and the MCP. 40 free documents a year.
Growth$55
per user / month, annual billing only, minimum 5 users
Adds a customer success manager, Dynamics, automations, custom branding, identity verification. 200 free documents. Sold by demo.
Scale$75
per user / month, annual billing only, minimum 10 users
Adds Salesforce, conditional content, Smart Proposal Engine, AI Prefill and team permissions. 600 free documents. Sold by demo.
Ways to pay less
Proposify
- Annual discount
3 months free on annual Build billing
Build is $468 per user a year when billed annually, against $49 a month billed monthly. The pricing page calls this 3 months free.
Qwilr
- Annual discount
Starter is $35 a user on annual billing
The pricing page shows Starter at $35 per user a month billed annually, a 29% saving against $49 billed monthly.
Common questions
Which is cheaper, Proposify or Qwilr?
As of Nov 12, 2026, Qwilr is cheaper to start with: $35 a month for each person, against $39 a month for each person for Proposify. Proposify starts at $39 per user / month, billed annually ($49 billed monthly), and Qwilr starts at $35 per user / month, billed annually ($49 billed monthly).
Which has a free plan, Proposify or Qwilr?
As of Nov 12, 2026, neither Proposify nor Qwilr has a free plan. Both have a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.