PandaDoc vs Qwilr (2026): which should you pick?
As of Nov 12, 2026, Qwilr grades higher than PandaDoc: 2.2 against 2.0 out of 4.0.
Checked Oct 17, 2026 and Nov 12, 2026 · graded Oct 17, 2026 and Nov 12, 2026 by ToolGPA
Qwilr grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
PandaDoc
Proposals, quotes and contracts with e-signatures and tracking
Qwilr
Interactive web proposals and quotes with e-signatures
Which one is for you
Pick PandaDoc if
- Fits if you send proposals and quotes and want to see when the client opens them
- Works for deals where the client should pay the deposit as they sign
Look elsewhere if
- Pricey if you want pricing tables, auto reminders or analytics, as they need Business at $49 a head
- Skip it if you just need contracts signed, since plain signing apps do that for far less
- Tight if you send to big lists, as bulk send, forms and recipient checks are add-ons priced through sales
- Tight if you're on Starter, which keeps the free plan's 5-template limit
- Watch out: SSO, custom roles and webhooks need Enterprise through sales, and there's no Android or desktop app
Pick Qwilr if
- Fits if you send quotes to clients and want them to accept and pay on the same page
- Works for a small sales team on yearly billing
Look elsewhere if
- Tight if you send many documents: Starter has 40 a year, then $2.50 each
- Pricey if you pay monthly, at $49 against $35 on yearly billing
- Skip it if you need Salesforce or team permissions, as they're Scale only
- Watch out: Growth requires 5 users and Scale requires 10, both billed annually only
- Watch out: API access carries usage costs on every plan
How we grade them
| 2.0GPAPandaDocFair | 2.2GPAQwilrFair | |
|---|---|---|
| Value for money | D$57 a month for three on Starter, billed yearly ($19 a head, $35 monthly), for unlimited documents but only 5 templates. What you'd pick PandaDoc for, pricing tables, auto reminders and analytics, needs Business: $147 a month for three, four times this category's middle. | C$35 a user a month billed yearly ($49 monthly), above the category's dearer-quarter start of $29 but short of its dearest tenth. Starter includes only 40 documents a year. |
| Free plan and trial | CFree eSign covers 5 documents a month, 2 recipients each and 5 templates, with no integrations. Fine for a freelancer now and then; a team sending 20 a month is past it in the first week. The 14-day Business trial allows 50 documents. | CA 14-day trial of Starter with no card. After it ends, account access stops. |
| Features | CThe editor, Word import, Stripe payments and, on Business, quotes, pricing tables, approvals and analytics. But bulk send, forms and recipient verification are add-ons priced through sales, where plain signing apps include them. | CInteractive quotes, e-sign, QwilrPay, analytics, an automation engine and branding controls. Gaps: document counts per plan, API access with usage costs, and Salesforce only on Scale. |
| Ease of use | CThere's an iPhone app but no store rating on record. The editor does a lot, and there's real setting up before it pays off: templates, pricing tables and a content library to build. | CNo store rating on record. A web app where you build page templates and wire up a CRM. |
| Platforms and integrations | BWeb and iPhone, with HubSpot, Pipedrive, Microsoft Dynamics, Stripe, QuickBooks, Slack and Canva, Salesforce as an add-on, an API and links to ChatGPT and Claude. No Android or desktop app is listed. | BWeb only, with HubSpot, Salesforce, Zoho, Pipedrive, Dynamics, QuickBooks, Stripe and Slack connections. |
| Best for | proposals and quotes that get signed and paid | interactive proposals and quotes with signing |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: PandaDoc and Qwilr. How we grade
Price against what you get
PandaDoc starts at $19 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Qwilr starts at $35 a month for each person and scores 2.3.
They score the same, and PandaDoc starts $16 a month lower. Of the other e-signature and proposal tools on the chart, 10 score higher than PandaDoc for less, and 13 score higher than Qwilr for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Qwilr also covers workflow automation and quotes and estimates.
At a glance
| PandaDoc | Qwilr | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $19 per user / month, billed annually ($35 billed monthly) | $35 per user / month, billed annually ($49 billed monthly) |
| Free plan | Free eSign plan: 5 documents a month with up to 2 recipients each, 5 templates and basic fields, with no third-party integrations. | None |
| Free trial | 14-day free trial on the Business plan: up to 50 documents with a business email | 14-day free trial of Starter, no credit card required |
| Web | ||
| iOS | ||
| Made by | PandaDoc | Qwilr |
| Price read from | support.pandadoc.com | qwilr.com |
| Checked | Oct 17, 2026 | Nov 12, 2026 |
Worth knowing
PandaDoc
- Starter keeps the 5-template limit of the free plan; unlimited templates, pricing tables and analytics start at Business, $49 per user / month billed annually.
- The Salesforce integration, bulk send, forms and recipient verification are paid add-ons priced through sales.
- SSO, custom roles and webhooks need the Enterprise plan, which is priced through sales.
- The free plan has no third-party integrations and limits each document to 2 recipients.
Qwilr
- Each plan includes a set number of documents; extra ones cost $2.50 each pay-as-you-go, or from $1.50 in prepaid bundles.
- Growth requires at least 5 users and Scale at least 10, both billed annually only.
- API access carries usage costs on every plan, and the Salesforce integration is on Scale only.
- After the trial ends, pages stay live for 30 days but account access stops.
Key features
PandaDoc
- Drag-and-drop document editor
- Build proposals and contracts from blocks, import Word files and apply design themes; from Business, reuse sections from a content library.
- Quotes and pricing tables
- Business adds a quote builder, pricing tables with optional items and a product catalog that can pull products in from a CRM.
- Payments at signing
- Recipients can pay as they sign through Stripe on every paid plan, and through PayPal, Square, Authorize.net or QuickBooks Payments from Business.
- Document analytics
- Business shows when a document was opened and how far it got, with an activity timeline, reporting and automatic reminders.
- Approval workflows
- From Business, route a document to approvers, in order or as groups, before it goes out; conditional approvals cost extra on Business.
- AI assistant
- An AI assistant can edit document text, and PandaDoc connects to ChatGPT and Claude through its own app and connector.
Qwilr
- Interactive quotes
- Quote tables, tiered plans and an ROI calculator let buyers adjust options, and an accept block lets them agree with one click.
- E-sign on every plan
- Signatures from one or several signers are collected inside the page, with an audit trail of the document and PDF export.
- QwilrPay
- Partial, full or recurring payments can be collected on the page. The fee on payments is 0.09% on Starter and 0% on Growth and Scale.
- Analytics and notifications
- Alerts fire when pages are viewed, accepted or stall, and analytics show where prospects spend time. Identity analytics show who viewed.
- Smart Proposal Engine and automation
- On Scale, proposals are generated from rules a team sets, and CRM data can pre-fill pages. An API and an MCP server are on every plan.
- Branding and security controls
- Password, time, view-count and email-domain limits protect pages. Custom domains and fonts come with the higher plans.
Plans
PandaDoc
Free eSign$0
5 documents a month, 2 recipients per document, 5 templates and basic fields; no integrations and only admin roles.
Starter$19
per user / month, billed annually ($35 billed monthly)
Unlimited documents and e-signatures, the drag-and-drop editor, design themes, Word import, up to 5 templates and Stripe payments.
Business$49
per user / month, billed annually ($65 billed monthly)
Unlimited templates, quote builder and pricing tables, approvals, document analytics, branding, auto reminders and CRM links.
EnterpriseCustom
Sold through sales: SSO, custom roles, redlining, conditional content for senders, webhooks and multiple workspaces.
Qwilr
Starter$35
per user / month, billed annually ($49 billed monthly)
Unlimited pages, e-sign, analytics, QwilrPay, HubSpot, Zoho and Pipedrive, and the MCP. 40 free documents a year.
Growth$55
per user / month, annual billing only, minimum 5 users
Adds a customer success manager, Dynamics, automations, custom branding, identity verification. 200 free documents. Sold by demo.
Scale$75
per user / month, annual billing only, minimum 10 users
Adds Salesforce, conditional content, Smart Proposal Engine, AI Prefill and team permissions. 600 free documents. Sold by demo.
Ways to pay less
PandaDoc
- Annual discount
Lower price with annual billing
PandaDoc's plan comparison lists Starter at $19 per user a month billed annually against $35 monthly, and Business at $49 against $65.
Qwilr
- Annual discount
Starter is $35 a user on annual billing
The pricing page shows Starter at $35 per user a month billed annually, a 29% saving against $49 billed monthly.
Common questions
Which is cheaper, PandaDoc or Qwilr?
As of Nov 12, 2026, PandaDoc is cheaper to start with: $19 a month for each person, against $35 a month for each person for Qwilr. PandaDoc starts at $19 per user / month, billed annually ($35 billed monthly), and Qwilr starts at $35 per user / month, billed annually ($49 billed monthly).
Which has a free plan, PandaDoc or Qwilr?
As of Nov 12, 2026, only PandaDoc has a free plan. Qwilr does not, though it has a free trial.
Which platforms do PandaDoc and Qwilr run on?
As of Nov 12, 2026, only PandaDoc lists an iOS app. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.