TextExpander
Text snippets that expand as you type, shared across a team
What is TextExpander?
TextExpander stores snippets of text, such as email replies, boilerplate and forms with fill-in fields, and inserts them when you type an abbreviation or pick one from a quick search. Snippets sync across Mac, Windows, iPhone, iPad and a Chrome extension on every plan. Teams share groups of snippets so that common replies stay consistent from person to person.
TextExpander has a free plan. Paid plans start at $5 per user / month, billed annually ($60). See every plan
Good for
- Support and sales teams that send the same replies many times a day
- Individuals who retype the same emails, addresses or code fragments
- Teams that need the same approved wording on Mac and Windows
Worth knowing
- The free plan keeps only 5 snippets active at a time, with 1 swap every 2 weeks.
- Pro is limited to 5 users; larger teams need Business at $10 per user a month billed annually.
- The download page lists Mac, Windows, iPhone, iPad and a Chrome extension; no Android or Linux app is listed.
- Single sign-on starts on Business with Google only; other SSO providers and SCIM need Enterprise.
Key features
- Snippets and abbreviations
- Save text you type often as a snippet, then insert it by typing its abbreviation or by searching snippet titles and content inline.
- Fill-ins and dynamic content
- Snippets can prompt for fill-in-the-blank fields and nest other snippets. Date and time math and JavaScript snippets are part of the paid plans.
- Rich text snippets
- Snippets can carry images, fonts, colors and links, or take on the formatting of the place where they expand.
- Shared snippet groups
- Share groups of snippets with a team and set who can view, edit or manage them. Free and Pro allow 5 team members; Business removes the limit.
- AI Recommendations
- In the Chrome extension, TextExpander suggests relevant snippets from your library based on what you are working on.
- Statistics
- Reports snippets expanded and an estimate of hours and dollars saved. Organization-wide statistics come with Business and Enterprise.
TextExpander pricing
- Starts at
- $5 per user / month, billed annually ($60)
- Free plan
- 5 active snippets with unlimited stored, 1 snippet swap every 2 weeks, sync across devices, and sharing with up to 5 team members across 3 teams.
- Free trial
- 30-day preview of paid features on sign-up, then the account moves to Free
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | 5 active snippets, unlimited stored snippets, 1 snippet swap every 2 weeks, and up to 5 team members across 3 teams. |
| Pro | $5per user / month, billed annually ($60), or $6 billed monthly | Unlimited active snippets for up to 5 users, unlimited teams, and dynamic content such as date math and JavaScript snippets. |
| Business | $10per user / month, billed annually ($120), or $12 billed monthly | Unlimited team members, organization statistics, 7 days of snippet activity history, Google SSO and guest sharing. |
| Enterprise | Custom | Business features plus advanced security and admin controls, unlimited activity history, all SSO providers with SCIM, and custom reporting. |
Read from textexpander.com on Oct 4, 2026. Prices change, so confirm with TextExpander before you buy.
Ways to pay less
- Annual discountTwo months free with annual billing
Pro is $60 per user a year when billed annually, against $6 per user a month on monthly billing. Business is $120 a year against $12 a month.
Stated on textexpander.com
Works with
- Zendesk
- Salesforce
- Help Scout
- Epic
- Cerner
TextExpander alternatives
- TextExpander vs Raycast
Free plan · from $96/yr
- TextExpander vs Alfred
Free plan · from £34 one-time
- TextExpander vs Paste
Free trial · from $2.49/mo
- TextExpander vs Setapp
Free trial · from $14.99/mo
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Common questions
Is TextExpander free?
TextExpander has a free plan. 5 active snippets with unlimited stored, 1 snippet swap every 2 weeks, sync across devices, and sharing with up to 5 team members across 3 teams. Paid plans start at $5 per user / month, billed annually ($60).
How much does TextExpander cost?
TextExpander lists 4 plans. Free: $0. Pro: $5 per user / month, billed annually ($60), or $6 billed monthly. Business: $10 per user / month, billed annually ($120), or $12 billed monthly. Enterprise: custom pricing. Prices were read from textexpander.com on Oct 4, 2026.
What platforms does TextExpander work on?
TextExpander is available on macOS, Windows and iOS. It also has a browser extension.
Does TextExpander offer any discounts?
TextExpander publicly lists the following: Two months free with annual billing.
Does TextExpander have an Android app?
No Android app was listed when its pages were read on Oct 4, 2026. TextExpander is listed for macOS, Windows and iOS.
Does TextExpander have a Linux app?
No Linux app was listed when its pages were read on Oct 4, 2026. TextExpander is listed for macOS, Windows and iOS.
Is TextExpander open source?
TextExpander is not described as open source on its own site, as read on Oct 4, 2026.
Does TextExpander work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does TextExpander integrate with?
TextExpander's listing names Zendesk, Salesforce, Help Scout, Epic and Cerner. A listing names up to eight integrations, so it may connect to more.
Does TextExpander have a free trial?
Yes. 30-day preview of paid features on sign-up, then the account moves to Free.
Who makes TextExpander?
TextExpander is made by TextExpander, Inc. It dates from 2003.
What are the alternatives to TextExpander?
The closest alternatives to TextExpander in our directory are Raycast, Alfred, Paste and Setapp. Each one has a side-by-side comparison with TextExpander.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 4, 2026.