Therapy & Clinic Software

Contents

1. 01WelcomeWhat these tools do, how many we grade and what to know before choosing
2. 02Our top threeThe three we'd look at first, and who each one suits
3. 03What they costWhat paid plans start at, the best buy at each budget and the free plans
4. 04The gradesThe highest graded, and how the whole category does on each subject
5. 05Keep or make?Which are worth paying for, and which you could make yourself
6. 06Every toolAll of them, best graded first, with what each costs
7. 07Quick answersThe questions people ask when choosing, each answered in a line or two
8. 08About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from each tool’s own pages, their app-store listings and our grades. Every fact in it is on the Therapy & Clinic Software page too, where it is kept up to date. Checked Oct 24, 2026.

Bookings, notes, billing and a client portal for therapists, dietitians and small clinics.

Before you choose, here are 7 things to know about therapy and clinic software, worked out from every one we grade.

1. 1

   We grade 13 therapy and clinic software

   3 of them are free or have a free plan, and 8 more let you try before paying. Everything in this guide comes from their own pages and our grades.

2. 2

   Paid plans start at $39 a month in the middle

   From $18 (Healthie) to $69 (TherapyNotes), going by what each one's paid plans start at.

3. 3

   Best value: SimplePractice and Healthie

   Nothing on our chart scores higher than these without costing more.

4. 4

   5 of 13 have iPhone and Android apps

   13 run in a web browser and 0 have a Windows app. Check the one you need before you fall for anything.

5. 5

   The middle GPA is 2.2

   0 score 3.0 or higher. The highest is SimplePractice, at 2.8.

6. 6

   Best free option: Carepatron

   Carepatron has the highest GPA of the free ones, 2.6. Practice management with a free plan, AI scribe and telehealth.

7. 7

   13 worth keeping, 0 you could make

   By our keep-or-make rules, 13 do something you couldn't reasonably build yourself, 0 are simple enough to make with an AI app builder, and 0 are a close call.

Part 02 · Top three

Our top three

The three we'd look at first, and who each one suits

The three therapy and clinic software we'd look at first. First place suits the most people; second and third are the best picks for the people it leaves out. Each has an Insider's Guide of its own.

1. 1st

   

   2.8GPA

   SimplePractice

   Free trial · from $49/mo

   For: Most therapists in private practice

   SimplePractice puts scheduling, a client portal with paperless intake, progress notes, telehealth, insurance claims and card payments in one account, from $49 a month on Starter after a 30-day trial with no card. It runs on the web, with a clinician app for iPhone, iPad and Android, and its App Store app averages 4.7 from about 34,000 ratings. Know the limits: reminders, calendar sync and secure messaging start on Essential at $79, claims cost 39¢ each and cards 3.15% + 30¢, AI notes are add-ons from $35 a month, and groups of six or more clinicians are priced by sales.

   The SimplePractice Insider’s Guide

2. 2nd

   

   2.6GPA

   Carepatron

   Free plan · from $31/mo

   For: Practitioners who want to start on a free plan

   Carepatron's free plan keeps unlimited clients, telehealth, a client portal, online payments and an AI scribe. Plus is $31 a user a month billed yearly ($39 monthly) and adds reminders, calendar sync, unlimited appointments and insurance claims from 25¢ each. It runs on the web, iPhone and Android. It is second because it has no App Store rating on record, the free plan stops at 100 appointments and 1 GB of storage with no reminders or calendar sync, every practitioner is a paid seat, and roles, white labeling and the API need Advanced at $39 a user.

   The Carepatron Insider’s Guide

3. 3rd

   

   2.6GPA

   Zanda

   Free trial · from $19/mo

   For: Clinics with several practitioners and rooms

   Zanda runs scheduling with waitlists and rooms, a client booking portal, notes and body charts, scored forms, invoicing, US claims through a clearing house and telehealth. Starter is $19 a month for one practitioner and 1,000 appointments; Growth is $49 plus $19 per extra practitioner, with more locations. It is third because there is no app for any device, only the browser, AI scribing stops at 4 sessions a month without AI Pro at $19 a user, texts need a $4.99 number plus 9¢ each past 35, and claims carry a $50 enrollment fee and 15¢ a claim.

   The Zanda Insider’s Guide

Going by our grades, SimplePractice and Healthie give the most for the money among therapy and clinic software: no tool on this chart scores higher without costing more.

Paid plans start at a middle price of $39 a month across the 11 that charge, from $18 (Healthie) to $69 (TherapyNotes).

4 of the 11 score above the category's average while starting at or below its middle price. 1 cost more than the middle price and score below the average.

Every tool gets five grades, A to F, each with its reason, and a GPA that averages them. Here are the 12 highest graded therapy and clinic software, then how the whole category does on each subject.

Tool	Value	Free	Features	Ease	Platforms	GPA
SimplePractice	C	C	B	A	B	2.8
Carepatron	C	B	B	C	B	2.6
Zanda	B	C	B	C	B	2.6
Cliniko	B	C	C	C	B	2.4
Healthie	C	C	B	C	B	2.4
Owl Practice	C	C	B	C	C	2.2
Practice Better	D	C	B	C	B	2.2
PracticeQ	D	C	B	C	B	2.2
Sessions Health	C	C	B	C	C	2.2
TheraNest	C	C	B	C	C	2.2
TherapyNotes	D	C	B	C	B	2.2
Tebra	C	F	B	C	B	2.0

Some software does something you couldn’t reasonably build yourself. Some is simple enough that an AI app builder could make the core of it in an afternoon. Here’s where therapy and clinic software land, by the same rules for every tool.

• 13

  Keep it

  It does something you could not reasonably make for yourself, or it costs nothing.

• 0

  Your call

  You could make the core of it, and you would give something up.

• 0

  You could make this

  What it does is the kind of thing an AI app builder makes well, and it charges every month.

Every therapy and clinic software we grade, with its GPA and what it costs. Each one has a page of its own on toolgpa.com, with its Insider’s Guide.

1. 1SimplePracticeFree trial · from $49/mo2.8
2. 2CarepatronFree plan · from $31/mo2.6
3. 3ZandaFree trial · from $19/mo2.6
4. 4ClinikoFree trial · from $45/mo2.4
5. 5HealthieFree trial · from $18/mo2.4
6. 6Owl PracticeFree trial · from $60/mo2.2
7. 7Practice BetterFree plan · from $25/mo2.2
8. 8PracticeQFree trial · from $59.90/mo2.2
9. 9Sessions HealthFree plan · from $39/mo2.2
10. 10TheraNestFree trial · from $27/mo2.2
11. 11TherapyNotesFree trial · from $69/mo2.2
12. 12TebraPaid2.0
13. 13JaneFrom $59/mo1.8

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

• 3,189

  tools graded

• 94

  categories

• 426

  price changes on record

• 579

  apps priced in 12 countries