Cflow vs Zenphi (2026): which should you pick?

Pick Cflow if

• Fits if you have 10 or more people who run approvals
• Works for a team that wants an iPhone and Android app for approving on the move

Look elsewhere if

• Pricey if you are one person or small: Joy needs at least 10 users, or $110 a month
• Tight if you hit 20 workflows on Joy or 50 on Bliss
• Watch out: custom reports, public form approval and some AI features are priced outside the package
• Watch out: extra AI credits cost $20 for 10,000

Pick Zenphi if

• Fits if you run Google Workspace and want onboarding and offboarding automated
• Works for large teams, since the flat fee doesn't grow with the number of users

Look elsewhere if

• Pricey if you only have a couple of things to automate, at $600 a month for Pro
• Tight if you have lots of small processes, as Pro stops at 10 flows and Ultimate at 30, with Flow Packs priced on request
• Skip it if your company isn't on Google Workspace, since that's what it's built around
• Watch out: zenphi.com shows no prices, so a sales quote may differ from the Marketplace figures
• Watch out: fair use sizes Pro for 3,000 runs a month, and document AI such as invoice parsing is charged per page

Cflow

• Joy needs at least 10 users and Bliss at least 20, so the entry cost is at least $110 a month billed annually.
• Joy allows up to 20 workflows and Bliss up to 50; unlimited workflows need the 100-plus-user Zen plan.
• Custom reports, public form approval and some AI features are marked as priced outside the package.
• Additional AI credits are sold at 10,000 credits for $20.

Zenphi

• zenphi.com shows no plan prices. The figures here are from Zenphi's Google Cloud Marketplace listing, and a quote from its sales team may differ.
• Plans are sized by flows: 10 on Pro and 30 on Ultimate. Extra capacity is sold as Flow Packs, priced on request.
• Runs are not metered, but the Fair Use Policy sizes Pro for 3,000 flow runs a month and Ultimate for 9,000.
• AI steps use your own AI provider account or Zenphi AI credits, and document AI services such as invoice parsing are charged per page.

Cflow

Visual workflow builder

Workflows are drawn with stages, parallel stages and a rules engine, with email notifications and reminders.

Form designer

Custom forms with 50+ field types, field calculations, public form submission and stage-level customization.

Approvals and SLAs

Escalation, delegation, bulk approval and SLA configuration cover approval-heavy processes.

Mobile app

Android and iOS apps with push notifications and QR code form access are listed in the plan comparison.

Reports and dashboards

Dashboard, table and system reports, plus a dashboard designer, summarize workflow activity.

AI and signing

AI agents, an AI copilot and Cflow Sign for document signing are announced on the site.

Zenphi

Visual workflow builder

Workflows are assembled from drag-and-drop steps: triggers, conditions, forms, approvals, documents and integrations. Long processes can be split into reusable subflows.

ZAIA workflow assistant

ZAIA drafts a workflow from a plain-English description or an uploaded process diagram, and explains which step of a broken workflow failed and how to fix it.

AI steps and agents

Gemini, OpenAI or Claude models extract, classify and summarize inside a workflow. AI Studio builds agents that staff talk to in Google Chat and that trigger workflows.

Google Workspace actions

Gmail, Drive, Sheets, Docs, Forms, Calendar, Groups, Vault and the Admin Console are built-in actions, which covers admin work such as user provisioning and offboarding.

Approvals with an audit trail

Approval chains can be sequential, parallel or conditional, with deadlines and escalation. Approvers respond with one click from an email, and each decision is logged.

Documents, forms and tables

Documents, slides and PDFs are generated from Google Docs or Word templates, PDF forms can be filled, and Zenphi Forms and Tables collect and store workflow data.

Cflow

• Joy$11

  per user / month, billed annually ($22 billed monthly)

  Minimum 10 users and up to 20 workflows. Includes 10,000 AI credits.

• Bliss$16

  per user / month, billed annually ($32 billed monthly)

  Minimum 20 users and up to 50 workflows. Includes 20,000 AI credits.

• ZenCustom

  For 100 or more users, with unlimited workflows and 30,000 AI credits.

Zenphi

• Pro$600

  per organization / month on Google Cloud Marketplace, monthly term

  1 workspace and 10 flows, unlimited seats and guests under a fair use policy, AI agents, forms, tables, document generation and 60 days of audit history.

• Ultimate$2,084

  per month on Google Cloud Marketplace, 1-year subscription

  Up to 5 workspaces and 30 flows, a central admin panel, multi-region support, custom branding, priority support and 90 days of audit history.

• EnterpriseCustom

  Unlimited workspaces and flows under fair use, AI governance, an access audit trail, and private cloud or an on-premises gateway on application.

Cflow

No public discounts listed.

Zenphi

• Startups

  6 months free, then 6 months at 50% off

  Zenphi for Startups gives the Pro plan free for 6 months and then 6 months at half price to new customers under 2 years old with fewer than 10 employees and at most $2M raised.

• Education

  Discounts for educational institutions

  Zenphi's education page says it offers substantial discounts to educational institutions. The amount is not published.