Zapier vs Zenphi

Zapier

• Connecting a wide range of cloud apps, including less common ones
• Solo users with light needs who can stay within 100 tasks a month
• Teams that want shared workflows with single sign-on and admin controls

Zenphi

• Google Workspace admins automating onboarding, offboarding and access reviews
• Approval and document workflows that need a full audit trail
• Organizations that want a flat price that does not grow with user count

Zapier

• The Free plan is limited to 100 tasks a month and two-step Zaps, and checks for new data only every 15 minutes.
• Free and Professional include a single user; sharing workflows with colleagues needs the Team plan.
• Cost rises with volume: Professional runs from $19.99 a month for 750 tasks to $3,389 a month for 2 million, billed annually.
• Tasks beyond the plan limit are billed at 2.5x the base rate on monthly plans and 1.25x on annual plans.

Zenphi

• zenphi.com shows no plan prices. The figures here are from Zenphi's Google Cloud Marketplace listing, and a quote from its sales team may differ.
• Plans are sized by flows: 10 on Pro and 30 on Ultimate. Extra capacity is sold as Flow Packs, priced on request.
• Runs are not metered, but the Fair Use Policy sizes Pro for 3,000 flow runs a month and Ultimate for 9,000.
• AI steps use your own AI provider account or Zenphi AI credits, and document AI services such as invoice parsing are charged per page.

Zapier

Zaps

Workflows that start from a trigger and run one or more actions. Free accounts are limited to two-step Zaps; Professional adds multi-step Zaps, filters, paths and webhooks.

App directory

Zapier connects more than 9,000 apps, including Google Sheets, Gmail, Slack and HubSpot. Premium apps are unlimited from the Professional plan.

Task-based billing

A task is counted when a Zap completes a unit of work; triggers, polling and built-in data tools are not counted. Extra tasks are billed at 1.25x the base rate on annual plans and 2.5x on monthly plans.

Tables, Forms and Canvas

Tables store the data that workflows read and write, Forms collect it, and Canvas maps out a process. Tables and Forms are unlimited on every plan, including Free.

Agents, Chatbots and MCP

AI agents take actions across connected apps, and Zapier MCP gives assistants such as Claude and ChatGPT access to them. Agents and Chatbots are optional add-ons with free tiers.

Team and admin controls

Team covers 25 users with shared Zaps, folders and app connections plus SAML SSO. Enterprise adds SCIM provisioning, app controls and custom data retention.

Zenphi

Visual workflow builder

Workflows are assembled from drag-and-drop steps: triggers, conditions, forms, approvals, documents and integrations. Long processes can be split into reusable subflows.

ZAIA workflow assistant

ZAIA drafts a workflow from a plain-English description or an uploaded process diagram, and explains which step of a broken workflow failed and how to fix it.

AI steps and agents

Gemini, OpenAI or Claude models extract, classify and summarize inside a workflow. AI Studio builds agents that staff talk to in Google Chat and that trigger workflows.

Google Workspace actions

Gmail, Drive, Sheets, Docs, Forms, Calendar, Groups, Vault and the Admin Console are built-in actions, which covers admin work such as user provisioning and offboarding.

Approvals with an audit trail

Approval chains can be sequential, parallel or conditional, with deadlines and escalation. Approvers respond with one click from an email, and each decision is logged.

Documents, forms and tables

Documents, slides and PDFs are generated from Google Docs or Word templates, PDF forms can be filled, and Zenphi Forms and Tables collect and store workflow data.

Zapier

• Free$0

  100 tasks a month for 1 user, limited to two-step Zaps, with unlimited Zaps, Tables and Forms and 15-minute polling.

• Professional$19.99

  per month, billed annually, for 750 tasks ($29.99 monthly)

  1 user. Multi-step Zaps, unlimited premium apps, webhooks, filters and paths, AI by Zapier and 2-minute polling. Task tiers run up to 2 million a month.

• Team$69

  per month, billed annually, for 2,000 tasks ($103.50 monthly)

  25 users, shared Zaps, folders and app connections, SAML single sign-on, priority support and 1-minute polling.

• EnterpriseCustom

  Unlimited users, advanced admin and app controls, SCIM provisioning, custom data retention and annual task limits.

Zenphi

• Pro$600

  per organization / month on Google Cloud Marketplace, monthly term

  1 workspace and 10 flows, unlimited seats and guests under a fair use policy, AI agents, forms, tables, document generation and 60 days of audit history.

• Ultimate$2,084

  per month on Google Cloud Marketplace, 1-year subscription

  Up to 5 workspaces and 30 flows, a central admin panel, multi-region support, custom branding, priority support and 90 days of audit history.

• EnterpriseCustom

  Unlimited workspaces and flows under fair use, AI governance, an access audit trail, and private cloud or an on-premises gateway on application.

Zapier

• Annual discount

  33% off with annual billing

  Zapier's pricing page says annual subscriptions are billed yearly at 33% off the monthly rate: Professional is $19.99 a month instead of $29.99, and Team $69 instead of $103.50.

• Nonprofit

  Extra 15% off for nonprofits

  The pricing page lists an additional 15% discount for non-profit organizations. It does not apply to pay-per-task charges.

Zenphi

• Startups

  6 months free, then 6 months at 50% off

  Zenphi for Startups gives the Pro plan free for 6 months and then 6 months at half price to new customers under 2 years old with fewer than 10 employees and at most $2M raised.

• Education

  Discounts for educational institutions

  Zenphi's education page says it offers substantial discounts to educational institutions. The amount is not published.