Google Workspace Studio vs Zenphi

Google Workspace Studio

• Organizations that already pay for Google Workspace
• Automating routine work in Gmail, Chat, Drive and Sheets without code
• People who want Gemini to draft an automation from a description

Zenphi

• Google Workspace admins automating onboarding, offboarding and access reviews
• Approval and document workflows that need a full audit trail
• Organizations that want a flat price that does not grow with user count

Google Workspace Studio

• Studio is not sold on its own: it comes with Workspace Business Starter, Standard and Plus, Enterprise Standard and Plus, and some Education editions.
• A user can create at most 25 flows, a flow can have at most 20 steps, and flows stop once a daily run limit is reached until it resets.
• Flows have to be created on a computer in a supported web browser; once turned on, they can run on any device.
• Third-party integration steps are in beta, and personal Google accounts need Google Workspace Experiments to use Studio.

Zenphi

• zenphi.com shows no plan prices. The figures here are from Zenphi's Google Cloud Marketplace listing, and a quote from its sales team may differ.
• Plans are sized by flows: 10 on Pro and 30 on Ultimate. Extra capacity is sold as Flow Packs, priced on request.
• Runs are not metered, but the Fair Use Policy sizes Pro for 3,000 flow runs a month and Ultimate for 9,000.
• AI steps use your own AI provider account or Zenphi AI credits, and document AI services such as invoice parsing are charged per page.

Google Workspace Studio

Flows created with Gemini

Describe what you want automated in plain language and Gemini builds a flow for it. Flows can also be started from a template or built from scratch.

Starters and steps

A starter launches the flow from an event, a schedule or a manual trigger. Steps then carry out actions or send notifications, with conditional steps and variables to pass data along.

AI steps

Steps that use Gemini can analyze new emails, write summaries, pick out action items or draft replies as part of a flow.

Managed from Workspace apps

Flows can be changed and their activity tracked from inside Gmail, Chat and Drive, as well as in Studio itself, and a test run tries a flow before it is turned on.

Third-party integrations

Integration steps, in beta, act in services such as Asana, Mailchimp and Salesforce and are connected through the Google Workspace Marketplace. Webhooks reach other services.

Sharing and approvals

Flows can be shared with other people. Depending on the policies an administrator sets, some steps wait for user approval before they run.

Zenphi

Visual workflow builder

Workflows are assembled from drag-and-drop steps: triggers, conditions, forms, approvals, documents and integrations. Long processes can be split into reusable subflows.

ZAIA workflow assistant

ZAIA drafts a workflow from a plain-English description or an uploaded process diagram, and explains which step of a broken workflow failed and how to fix it.

AI steps and agents

Gemini, OpenAI or Claude models extract, classify and summarize inside a workflow. AI Studio builds agents that staff talk to in Google Chat and that trigger workflows.

Google Workspace actions

Gmail, Drive, Sheets, Docs, Forms, Calendar, Groups, Vault and the Admin Console are built-in actions, which covers admin work such as user provisioning and offboarding.

Approvals with an audit trail

Approval chains can be sequential, parallel or conditional, with deadlines and escalation. Approvers respond with one click from an email, and each decision is logged.

Documents, forms and tables

Documents, slides and PDFs are generated from Google Docs or Word templates, PDF forms can be filled, and Zenphi Forms and Tables collect and store workflow data.

Google Workspace Studio

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace suite plan that includes Workspace Studio, with 30 GB of pooled storage per user. Business editions cover up to 300 users.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace suite plan that includes Workspace Studio, with 2 TB of pooled storage per user.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace suite plan that includes Workspace Studio, with 5 TB of pooled storage per user.

• Enterprise Standard and PlusCustom

  Enterprise editions of Google Workspace that include Workspace Studio. Pricing is available through Google sales and resellers.

Zenphi

• Pro$600

  per organization / month on Google Cloud Marketplace, monthly term

  1 workspace and 10 flows, unlimited seats and guests under a fair use policy, AI agents, forms, tables, document generation and 60 days of audit history.

• Ultimate$2,084

  per month on Google Cloud Marketplace, 1-year subscription

  Up to 5 workspaces and 30 flows, a central admin panel, multi-region support, custom branding, priority support and 90 days of audit history.

• EnterpriseCustom

  Unlimited workspaces and flows under fair use, AI governance, an access audit trail, and private cloud or an on-premises gateway on application.

Google Workspace Studio

• Annual discount

  Lower rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard is $14 versus $16.80 and Plus $22 versus $26.40.

Zenphi

• Startups

  6 months free, then 6 months at 50% off

  Zenphi for Startups gives the Pro plan free for 6 months and then 6 months at half price to new customers under 2 years old with fewer than 10 employees and at most $2M raised.

• Education

  Discounts for educational institutions

  Zenphi's education page says it offers substantial discounts to educational institutions. The amount is not published.