Google Workspace Studio vs Microsoft Power Automate

Google Workspace Studio

• Organizations that already pay for Google Workspace
• Automating routine work in Gmail, Chat, Drive and Sheets without code
• People who want Gemini to draft an automation from a description

Microsoft Power Automate

• Organizations already licensed for Microsoft 365 or Dynamics 365
• Automating older Windows applications that have no API
• Approval processes that run through Teams and SharePoint

Google Workspace Studio

• Studio is not sold on its own: it comes with Workspace Business Starter, Standard and Plus, Enterprise Standard and Plus, and some Education editions.
• A user can create at most 25 flows, a flow can have at most 20 steps, and flows stop once a daily run limit is reached until it resets.
• Flows have to be created on a computer in a supported web browser; once turned on, they can run on any device.
• Third-party integration steps are in beta, and personal Google accounts need Google Workspace Experiments to use Studio.

Microsoft Power Automate

• The free license and Microsoft 365 licenses cover standard connectors only; premium and custom connectors need Premium at $15 per user / month.
• Unattended desktop flows need a Process license at $150 per bot / month, and the machine must be registered by a Premium user.
• The desktop app runs only on Windows 10, Windows 11 and Windows Server, and devices with ARM processors are not supported.
• The standalone iOS and Android app reached end of support on August 31, 2026; Microsoft points mobile users to the browser portal and Teams.

Google Workspace Studio

Flows created with Gemini

Describe what you want automated in plain language and Gemini builds a flow for it. Flows can also be started from a template or built from scratch.

Starters and steps

A starter launches the flow from an event, a schedule or a manual trigger. Steps then carry out actions or send notifications, with conditional steps and variables to pass data along.

AI steps

Steps that use Gemini can analyze new emails, write summaries, pick out action items or draft replies as part of a flow.

Managed from Workspace apps

Flows can be changed and their activity tracked from inside Gmail, Chat and Drive, as well as in Studio itself, and a test run tries a flow before it is turned on.

Third-party integrations

Integration steps, in beta, act in services such as Asana, Mailchimp and Salesforce and are connected through the Google Workspace Marketplace. Webhooks reach other services.

Sharing and approvals

Flows can be shared with other people. Depending on the policies an administrator sets, some steps wait for user approval before they run.

Microsoft Power Automate

Cloud flows

Automated, scheduled and instant flows connect cloud apps, and on-premises services through a data gateway. Microsoft cites more than 1,400 prebuilt, certified connectors, and custom connectors can be built.

Desktop flows (RPA)

Power Automate for desktop builds or records flows that operate Windows and web applications through their interfaces. Attended runs happen with a person present; unattended runs need a Process license.

Copilot authoring

Copilot in Power Automate creates, edits and extends flows from a natural-language description, in both the cloud designer and the desktop app.

Process and task mining

Analyzes how a process actually runs to find steps worth automating. Premium includes 50 MB of mining data per user, and a tenant-wide add-on provides 100 GB.

Microsoft 365 integration

Flows can be built and run from inside Teams, Excel, SharePoint and OneDrive. Microsoft 365 licenses include the right to create and run cloud flows with standard connectors.

Governance and hosted machines

Managed Environments and data loss prevention policies give admins control over flows. Hosted Process runs unattended bots on virtual machines that Microsoft manages.

Google Workspace Studio

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace suite plan that includes Workspace Studio, with 30 GB of pooled storage per user. Business editions cover up to 300 users.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace suite plan that includes Workspace Studio, with 2 TB of pooled storage per user.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace suite plan that includes Workspace Studio, with 5 TB of pooled storage per user.

• Enterprise Standard and PlusCustom

  Enterprise editions of Google Workspace that include Workspace Studio. Pricing is available through Google sales and resellers.

Microsoft Power Automate

• Power Automate Free$0

  Free license described in Microsoft's licensing docs: cloud flows with standard connectors only, no sharing, and desktop flows run locally in attended mode.

• Power Automate Premium$15

  per user / month, paid yearly

  Cloud flows with standard, premium and custom connectors, attended desktop flows, process and task mining with 50 MB of data, and 250 MB of Dataverse database capacity.

• Power Automate Process$150

  per bot / month, paid yearly

  One bot for unattended desktop flows, or a license for a cloud flow that any number of users can run, with up to 250,000 actions a day.

• Power Automate Hosted Process$215

  per bot / month, paid yearly

  Unattended desktop flows on a virtual machine that Microsoft manages and hosts on Azure, so there is no machine of your own to maintain.

• Process Mining add-on$5,000

  per tenant / month, paid yearly

  Add-on for the Premium plan only: 100 GB of process mining data, with 2 GB of Dataverse database and 1 TB of file capacity.

Google Workspace Studio

• Annual discount

  Lower rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard is $14 versus $16.80 and Plus $22 versus $26.40.

Microsoft Power Automate

No public discounts listed.