ClinicSource vs TherapyNotes (2026): which should you pick?

Pick ClinicSource if

• Fits if you run a speech, OT or PT clinic that bills insurance
• Works for owners who want notes and billing in one system

Look elsewhere if

• Skip it if you want a price list, because only a starting price is published
• Not for you if you want to try before you pay, as there is no trial
• Watch out: third-party directories list per-seat charges that the vendor's pages do not confirm
• Watch out: there are no separate desktop or mobile apps

Pick TherapyNotes if

• Fits if you're a solo therapist billing insurance who wants a phone line answered at any hour
• Works for behavioral health groups with many billers and schedulers, as non-clinical users aren't charged

Look elsewhere if

• Pricey if you're solo, as $69 a month is near the top of what this category charges
• Watch out: Group and Enterprise rise to $89 plus $60 per extra clinician from 1 December 2026
• Watch out: eligibility checks and reminders are 14¢ each, e-claims 25¢ from December, mailed claims $1, cards 3.1% + 30¢
• Pricey if you want more than the basics: TherapyFuel AI is $40 a clinician, ePrescribe $65, and HD or group telehealth $15
• Watch out: Enterprise needs at least 30 users, and full medical billing and credentialing go through partners at unpublished prices

ClinicSource

• Only a starting price is published; there is no pricing page, plan breakdown or free trial on the vendor's site.
• Third-party directories list per-user pricing and extra-seat charges that the vendor's own pages do not confirm.
• Runs in a web browser; the vendor lists no separate desktop or mobile apps.
• Demos are by request through a form.

TherapyNotes

• Group and Enterprise rates rise to $89 for the first clinician plus $60 per additional from 1 December 2026; Solo stays at $69.
• Much is billed per use: 14¢ per eligibility check or text and voice reminder, 25¢ per e-claim from December, $1 per mailed claim, 3.1% + 30¢ per card payment.
• TherapyFuel AI is $40 per clinician a month, ePrescribe $65 per prescriber a month, and Premium Telehealth $15 per clinician a month.
• Enterprise needs at least 30 users. Full medical billing and credentialing come through partners, at prices not published.

ClinicSource

Documentation by discipline

Templates for evaluations, SOAP notes, treatment plans and goals are grouped by therapy discipline, with a goal library that carries chosen goals into daily notes.

Scheduling and reminders

A cloud-based scheduler with a built-in automatic appointment reminder system that the vendor says reduces no-shows.

Insurance billing

Claims and invoices are generated from the session data, with secondary claims, ERA payment posting, patient statements and a claim tracker.

Payments in the patient profile

Card and e-check payments are processed inside the software through Authorize.net, so no separate card reader is needed.

Clinical and financial reports

Reports cover therapist productivity, authorizations, care plans, evaluations, charges, reimbursements and physician referrals.

Multi-location practices

The vendor says the system handles a single therapist up to a multi-office network, with per-user permission settings and an access log.

TherapyNotes

Clinical notes and outcome measures

Progress, intake and consultation notes whose sections can be rearranged or added to, a group progress note wizard, a play therapy template and an outcome measure library.

TherapyFuel AI tools

A $40-per-clinician add-on whose Scribe transcribes sessions to draft notes. Once one clinician has it, the whole practice can generate client history summaries and contact notes.

Insurance billing

Electronic and paper claims, secondary claims, real-time eligibility checks and electronic remittance advice, each charged per use, with card payments that can be charged automatically overnight.

TherapyPortal

A custom client portal for secure messages, documents, forms and outcome measures, which can be sent to every active client at once.

Telehealth

Basic telehealth is free for two participants in standard definition. Premium, at $15 per clinician a month, allows 16 participants in full HD with screen sharing and captions.

Mobile app and support

An iPhone, iPad and Android companion app for the agenda, client details offline, messaging and telehealth, plus 24/7 live phone and email support for every user.

ClinicSource

• Entry plan$74.95

  per month and up

  The only price the vendor's homepage shows, worded as plans starting from this amount. Plan names, seat counts and extras are not published.

TherapyNotes

• Solo$69

  per month for 1 user

  For a provider who is the only user on the account. Unlimited clients, appointments and notes, client portal, basic telehealth and 24/7 support.

• Group$79

  per month, plus $50 per additional clinician

  Unlimited non-clinical users such as billers and schedulers. Rises to $89 plus $60 per additional clinician from 1 December 2026.

• Enterprise$79

  per month, plus $50 per additional clinician

  Group rates for accounts of at least 30 users, with a designated account manager. Same 1 December 2026 rise as Group.

ClinicSource

No public discounts listed.

TherapyNotes

• Education

  Free classroom accounts

  TherapyNotes is free for simulated practices in a classroom, whatever the class size; these accounts leave out insurance and other billing features.