Gymdesk vs RhinoFit (2026): which should you pick?

Pick Gymdesk if

• Fits if you run a gym of under 250 members and want every feature at every tier
• Works for gym owners who can use Gymdesk Payments in the US or Canada

Look elsewhere if

• Pricey if you grow: $150 at 101 to 150 members and $200 up to 250
• Watch out: the lower prices need Gymdesk Payments, available in the US and Canada, and your own processor costs $25 more
• Watch out: each extra location costs $50 a month with Gymdesk Payments, or $100 otherwise
• Skip it if you have over 250 members, since that is sized with the vendor

Pick RhinoFit if

• Fits if you run a martial arts school and want rank and belt tracking
• Works for gyms with many members that want no per-member fees

Look elsewhere if

• Tight if you stay on Start Up: 20 users, $2,500 in payments, no automated payments
• Watch out: door access is US only, needs underwriting and $1,300 hardware per door
• Watch out: a website is $25 a month plus $300 setup, and an EMV terminal $25 plus $50, both US only
• Watch out: a branded app is an add-on with no price shown
• Skip it if you want a free plan with messaging, as that starts on Standard

Gymdesk

• The lower prices apply when processing payments with Gymdesk Payments or an approved partner, which is available in the US and Canada; elsewhere the partner route needs approval.
• Each extra location costs $50 a month with Gymdesk Payments or a preferred partner, or $100 with your own processor.
• A branded member app is $100 a month with the first month free, and door access is $100 a month for up to 3 doors plus $29 per extra door and a one-time hardware cost.
• Plans above 250 active members have no published price.

RhinoFit

• The $0 Start Up plan is capped at 20 active users and $2,500 in monthly payments, and may lack communications and payment processing.
• 24/7 door access is available only to US customers, subject to underwriting, and the door hardware is $1,300 per unit unless bundled.
• Add-ons cost extra: a website at $25 per month plus a $300 setup fee, and an EMV terminal at $25 per month plus a $50 setup fee, both US only.
• A branded Android and iOS app is offered as an add-on, and its price is not shown on the pricing page.

Gymdesk

Memberships and billing

Recurring memberships with automated billing, a point of sale and payment processing through Gymdesk Payments, Stripe, Square or Authorize.net.

Class booking and attendance

Members book classes and staff track attendance, with a member app for iOS and Android.

Lead management and marketing

Lead capture, landing pages, email and SMS, automations, referrals and review requests.

Gym website

Every plan includes a responsive gym website.

Reporting

Dashboard, attendance analytics, revenue forecasting and member insights.

Facility access

Door access control is listed as a beta add-on, priced per month for up to three doors.

RhinoFit

Memberships and automatic billing

Custom memberships billed by card or ACH through built-in payment processing, with member and staff management.

Class and appointment calendar

Group and one-on-one sessions that members can book on a website calendar embed or in the mobile app, with a check-in kiosk.

Digital waivers

RhinoSign lets members sign custom waivers online.

Rank and belt tracking

Belt and rank progressions, with some martial arts belt systems preloaded, plus workout and benchmark tracking.

24/7 door access

Members scan in with barcode key tags, cards or the app to open a door after hours, on the 24/7 Access package in the US.

Product store and POS

Sell products online or at the front desk, with inventory and discount management. An EMV card terminal is an add-on.

Gymdesk

• Micro Gym$75

  per month for up to 50 members, with Gymdesk Payments ($100 without)

  Full platform with unlimited staff accounts and a gym website; billed month to month.

• Small Gym$100

  per month for 51-100 members, with Gymdesk Payments ($125 without)

  Same features as every tier; the price follows the active member count.

• Medium Gym$150

  per month for 101-150 members, with Gymdesk Payments ($175 without)

  Same features as every tier; $150 a month at 120 active members is the page's own example.

• Large Gym$200

  per month for 151-250 members, with Gymdesk Payments ($240 without)

  Same features as every tier, for gyms up to 250 active members.

• EnterpriseCustom

  For 251 or more active members; sized with the vendor.

RhinoFit

• Start Up$0

  per month

  For 20 or fewer active users and $2,500 or less in monthly payments. Scheduling, waivers, kiosk and app, but no automated payments, email or SMS.

• Standard$57

  per month, flat, unlimited members

  Adds automated payment processing and email and SMS messaging, with no per-member fees.

• 24/7 Access$99

  per month, plus $1,300 door hardware

  Standard plus door access control, mobile key tags and real-time member access. A $149 per month package includes one door unit, with $150 due for taxes and shipping.