HandiFox vs inFlow (2026): which should you pick?

Pick HandiFox if

• Fits if you run QuickBooks and want barcode scanning for stock
• Works for small warehouses that count and pick with phones

Look elsewhere if

• Skip it if you do not use QuickBooks, as the product is built around it
• Tight if you add staff, since Start has 2 users and 1 device and extras cost $15 and $40 a month
• Watch out: serial and lot numbers, pick and pack and the B2B portal are Pro only
• Watch out: the pricing page shows a first-year offer ending August 1 and no regular price
• Pricey if you use QuickBooks Desktop, because that is a separate $1,995 licence per mobile device

Pick inFlow if

• Fits if you sell to trade customers and want an ordering portal for them
• Works for stock kept in vans and on job sites as well as in the warehouse

Look elsewhere if

• Pricey if you need lot numbers, serials or the API, which are add-ons below Pro or Max
• Not for you if you make products from materials, as bills of materials need inFlow Manufacturing from $169 a month
• Tight if your team grows, since Lite has 2 team members and extras are $29 a month each
• Tight if you have a second site, as Lite has 1 location and each extra is $39 a month
• Pricey if you move up from Lite, as Core is $299 a month plus a one-time $499 onboarding package

HandiFox

• The pricing page still labels its prices as ending August 1 and as a first-year discount for new customers; the regular price after that is not shown.
• Plans cap users and mobile devices (Start has 2 users and 1 device); extra users cost $15 a month each and extra devices $40 a month each.
• Serial and lot numbers, picking and packing, and the B2B portal are Pro only.
• HandiFox Desktop, for QuickBooks Desktop, is sold separately as a perpetual license of $1,995 per mobile device, with a yearly support add-on of $495 per device.

inFlow

• Core, Pro and Max require a one-time $499 onboarding package; it is optional only on Lite.
• Extra team members cost $29 a month each, and extra locations on Lite and Core cost $39 a month each.
• Lot numbers, serial numbers and the B2B portal are $39 a month each and the API is $49 a month on lower plans.
• inFlow Manufacturing is priced separately from $169 a month billed annually; Stockroom alone is $69 a month billed annually.

HandiFox

Barcoding and label printing

Barcodes in several formats and barcode label printing, with scanning from the mobile app.

Counting and replenishment

Cycle counts, physical counts, reorder points and purchase orders generated from stock levels.

Sales and fulfillment

Invoices on Optima; sales orders, picking, packing and three-stage fulfillment on Pro.

Serial and lot tracking

Serial numbers, lot numbers and expiration dates on Pro, with FIFO/FEFO fulfillment.

QuickBooks sync

Optional transaction-level sync with QuickBooks Online, including locations and sales taxes.

B2B portal

A customer ordering portal is included in the Pro plan.

inFlow

Stock across locations

Real-time stock levels across warehouses, stores and job sites, with transfers, sublocations and stock counts.

Sales, invoicing and purchasing

Quotes, sales orders, invoices, purchase orders and receiving in one system, with reorder points to restock in time.

Barcode scanning and labels

Scan with the iOS and Android apps or inFlow's own smartphone scanner, and print barcode labels on its portable printers.

Showroom B2B portal

An online ordering portal for trade customers on your own domain, with abandoned cart notices, included from Pro.

Lots, serials and access rights

Lot, batch, expiry and serial number tracking, and access limits by location or sales rep with purchase-order approvals.

Windows app and integrations

A Windows app beside the web app, and connections to Shopify, Amazon, WooCommerce, QuickBooks Online, Xero and Zapier.

HandiFox

• Start$49

  per month for 2 users, billed annually ($59 monthly)

  1 device, 1 location, barcoding, counting, auto-replenishment and the mobile app. Page labels the price as lasting until August 1, first year only.

• Optima$95

  per month for 4 users, billed annually ($105 monthly)

  2 devices, up to 3 locations, invoices, customers, payments and transfers. Same first-year note as Start.

• Pro$129

  per month for 5 users, billed annually ($159 monthly)

  3 devices, unlimited locations, sales orders, pick and pack, serial/lot numbers, manufacturing, B2B portal, phone support.

• EnterpriseCustom

  For larger teams and custom implementations. Sold through sales.

inFlow

• Lite$99

  per month, billed annually ($129 billed monthly)

  2 team members and 1 location with no sublocations. Unlimited products, orders and integrations; the onboarding package is optional.

• Core$299

  per month, billed annually ($379 billed monthly)

  5 team members and 5 locations, with lot and serial numbers, API and B2B portal as add-ons. Requires a one-time $499 onboarding package.

• Pro$499

  per month, billed annually ($629 billed monthly)

  10 team members, unlimited locations, advanced access rights, the API and the Showroom B2B portal included. Requires $499 onboarding.

• Max$699

  per month, billed annually ($879 billed monthly)

  20 team members, lot and serial numbers included, single sign-on and support calls over Zoom. Requires $499 onboarding.

HandiFox

• Annual discount

  Save up to 20% with annual subscriptions

  HandiFox's pricing page says annual billing saves up to 20% against monthly billing.

inFlow

• Annual discount

  Save 20% with annual billing

  Paying yearly cuts Lite from $129 to $99 a month, Core from $379 to $299, Pro from $629 to $499 and Max from $879 to $699.

• Other savings

  Hardware credit for new customers

  A one-time inFlow Shop credit toward scanners and printers: $100 on Lite, $250 on Core, $500 on Pro and $1,000 on Max, as shown with annual billing.