Kumospace vs Whereby (2026): which should you pick?

Pick Kumospace if

• Fits if a remote team wants to drop into rooms instead of booking calls
• Works for a team of 5 or fewer that can stay on the free plan

Look elsewhere if

• Tight if you are more than 5 registered members, as Free stops there
• Pricey if you are a pair, because Business has a 5-member minimum
• Watch out: SSO, a custom domain, an uptime SLA and white-label branding are Enterprise only
• Watch out: the FAQ says no refunds as a rule, with the 14-day trial offered instead
• Watch out: the page shows one $16 price without saying which billing it is

Pick Whereby if

• Fits if you're a consultant, coach or therapist meeting clients in one fixed room
• Works for calls where guests shouldn't have to make an account or download anything

Look elsewhere if

• Tight if you're staying free, with 1 room, 4 attendees a meeting and a 30-minute limit
• Skip it if your team is on Android or wants a desktop app, as there's neither and screen sharing only works on computers
• Not for you if you want channels and messaging between calls, because this is a video meeting tool
• Pricey if you're a pair who want Business features, as it needs at least 3 hosts at $13.99 each
• Watch out: end-to-end encryption covers small peer-to-peer rooms only, and engineering has focused on Embedded since 2023

Kumospace

• The free plan stops at 5 registered members and one floor, and keeps only basic chat.
• Business has a 5-member minimum; the page shows one $16 price and says annual billing is 20% cheaper than monthly, without giving the other figure.
• Single sign-on, a custom domain, an uptime SLA and white-label branding need Enterprise.
• The FAQ says there are no refunds as a rule, with the 14-day trial offered instead; support reviews requests case by case.

Whereby

• The Free plan allows 1 host, 4 attendees per meeting and 30-minute meetings; Business requires at least 3 hosts.
• There is an iOS app but no Android or desktop app; Android users join in Chrome, and screen sharing and recording work only on computers.
• End-to-end encryption is listed only for small peer-to-peer rooms.
• The about page says product and engineering have focused entirely on Whereby Embedded, the API product, since 2023.

Kumospace

Floors and rooms

A Space can have several Floors, each with rooms that act as audio areas with doors for private conversations.

Spatial audio

People move around the office and connect to nearby colleagues by voice, as an alternative to scheduling calls.

Chat and presentation tools

Chat can go to nearby people, a floor or the whole Space, and screen sharing, hand raising and recording are available.

Customization and activities

Spaces can be furnished and decorated, with interactive bars, games, whiteboards, YouTube televisions and a custom URL.

Analytics and access controls

Business adds user analytics on who visited and where they went, plus password and email-based access limits.

Members and guests

Registered members have fuller permissions, while guests get limited features for up to 4 hours a week.

Whereby

Rooms that run in the browser

Calls run in desktop and mobile browsers over WebRTC with no download needed, and guests join a fixed room URL without creating an account.

Collaboration during calls

Screen sharing, live chat with reactions and file sharing, breakout groups, and embedded Miro boards and Google Docs for working together.

Recording

The Pro plan lists unlimited recording, and the Meetings plan comparison lists local recording, which saves a call to your own device.

Room controls

Rooms can be locked so the host decides who joins, with background effects and noise reduction in calls and a custom waiting room on the plan comparison.

Branding and shared rooms

Pro adds custom room colors, logos and backgrounds. Business adds a custom subdomain, shared rooms, and Flex rooms that run without a licensed host present.

Whereby Embedded API

A separately priced API and SDK for adding video calls to your own product: free to test, then $9.99 a month plus usage, with 2,000 participant minutes included.

Kumospace

• Free$0

  Up to 5 registered members, 1 floor and 50 guests, with fully customizable Spaces and basic chat.

• Business$16

  per member / month, minimum 5; billing basis not shown

  Unlimited floors, chat channels and history, recording, user analytics, privacy and access controls, and onboarding support.

• EnterpriseCustom

  Adds single sign-on, a custom domain, uptime SLA and dedicated customer success. Unlimited guests; paid annually.

Whereby

• Free$0

  1 host, 1 room URL, 4 attendees per meeting and meetings of up to 30 minutes.

• Pro$10.99

  per month, billed monthly ($109.90 billed annually)

  For one host: 3 room URLs, 100 attendees per meeting, no time limit, custom branding and unlimited recording.

• Business$13.99

  per host / month, billed monthly ($139.90 billed annually)

  Minimum 3 hosts. Unlimited room URLs, 200 attendees per meeting, shared and Flex rooms, and a custom subdomain.

Kumospace

• Annual discount

  20% off with annual billing

  The pricing FAQ says an annual subscription, paid once, gets a 20% discount against monthly billing on paid plans.

Whereby

• Annual discount

  Save 17% with annual billing

  The pricing page lists a 17% saving on annual plans: Pro is $109.90 billed annually against $10.99 a month, and Business is $139.90 per host against $13.99 a month.

• Nonprofit

  20% off Pro and Business for nonprofits

  Registered nonprofits and charities can claim 20% off monthly or annual Whereby Meetings Pro and Business plans by emailing support, per a 2023 Whereby announcement.