Formaloo vs Paperform (2026): which should you pick?
As of Nov 12, 2026, Formaloo grades higher than Paperform: 2.6 against 2.4 out of 4.0.
Checked Oct 26, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Formaloo grades higher on the free plan. They get the same grade on value for money, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Formaloo
Form, survey and portal builder with workflows and PDFs
Paperform
Form builder for payments, bookings, signatures and workflows
Which one is for you
Pick Formaloo if
- Fits if you need forms that trigger approvals or generate PDFs
- Works for small teams who want portals for clients without extra tools
Look elsewhere if
- Tight if you work in a team, as Free has 1 team seat and extra seats are $9 each a month
- Pricey if you want your own branding only, since Pro charges $9 a month to remove Formaloo's
- Skip it if you need self-hosting, SAML SSO or HIPAA, which are Enterprise only and sold through sales
- Watch out: the page shows $19 and $29 on the yearly view and $24 and $48 monthly
Pick Paperform if
- Fits if you sell services, bookings or products through a form
- Works for teams who want everyone in on one flat price, as users are unlimited
Look elsewhere if
- Tight if you stay free, with 30 submissions a month, 3 signed documents and a badge you can't remove
- Pricey if you're one person with one busy form, since the first paid plan is $49 a month billed yearly ($59 monthly)
- Pricey if you want your own domain, which costs $20 a month on top of Pro
- Watch out: webhooks, the REST API, custom PDFs, partial submissions and hidden fields all need a paid plan
- Not for you if you need SSO, roles or several workspaces on a small budget, as those start at Business, $124 a month
How we grade them
| 2.6GPAFormalooGood | 2.4GPAPaperformFair | |
|---|---|---|
| Value for money | CPro is $19 a month billed yearly, inside the ordinary band. Business is $29. | C$49 a month billed annually is twice this category's $24 middle, though it is a flat fee with unlimited users and unlimited submissions under fair use. A custom domain is another $20 a month on Pro, and SSO and roles mean Business at $124. |
| Free plan and trial | BFree gives unlimited forms, submissions and questions with logic and calculations, 1 team seat, 20 external seats and 1 GB of storage. | CUnlimited forms, fields and users, but 30 submissions a month and a Paperform badge that can't be switched off. Paid plans get an unrestricted 7-day trial with no credit card. |
| Features | BForms, workflows and approvals, PDFs and signatures, payments, portals and an API. Nothing in the listing shows a gap in the core work. | BThe whole job and the business around it: payments through Stripe, Square or Braintree with no Paperform fee, an appointment field that syncs to Google Calendar, logic and scoring on every plan, then Papersign for signed documents and Stepper for workflows. |
| Ease of use | CNo store rating on record. It is a web app where you build forms and portals yourself. | CNo store rating on record, and you're still building each form, even if the doc-style editor and slash commands make it feel like typing. The 30,000-odd templates are the quickest way past a blank page. |
| Platforms and integrations | BWeb only, with Google Workspace, Slack, Stripe, Calendly, HubSpot, Microsoft, Zapier and Make. | BWeb with Google Sheets, Mailchimp, Slack, HubSpot, Notion, Airtable, Zapier and Stripe. No phone or desktop apps, and webhooks and the REST API both need a paid plan. |
| Best for | forms that feed workflows, PDFs and portals | forms that sell, book and get things signed |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Formaloo and Paperform. How we grade
Price against what you get
Formaloo starts at $19 a month and scores 2.7 out of 4 on features, ease of use and platforms. Paperform starts at $49 a month and scores 2.7.
They score the same, and Formaloo starts $30 a month lower. Of the other form and survey tools on the chart, 1 scores higher than Formaloo for less, and 5 score higher than Paperform for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Formaloo also covers databases.
- Paperform also covers templates.
At a glance
| Formaloo | Paperform | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $19 per month, billed yearly ($24 billed monthly) | $49 per month, billed annually ($59 month-to-month) |
| Free plan | Unlimited forms, submissions and questions with logic and calculations, 1 team seat, 20 external seats and 1 GB of storage. | Free forever: unlimited forms, fields and users, 30 submissions a month, 200 workflow steps, 3 signed documents a month and 100 MB of upload storage. Forms carry a Paperform badge. |
| Free trial | None listed | Unrestricted 7-day free trial of the Pro plan, no credit card required |
| Web | ||
| Made by | Formaloo | Paperform |
| Price read from | formaloo.com | paperform.com |
| Checked | Nov 12, 2026 | Oct 26, 2026 |
Worth knowing
Formaloo
- Free has 1 team seat and 20 external seats; extra team seats are $9 per seat a month on paid plans.
- Formaloo branding comes off only on Business, or as a $9 a month add-on on Pro.
- Self-hosting, SAML SSO and HIPAA workspaces are Enterprise only, which is sold through sales.
- Prices are shown as $19 and $29 on the yearly view and $24 and $48 on the monthly one.
Paperform
- The Free plan accepts 30 submissions a month, and its Paperform badge cannot be turned off.
- Webhooks, REST API access, custom PDFs, partial submissions and hidden fields all need a paid plan.
- A custom domain is $20 a month extra on Pro; Business includes one. Monthly automation credits are capped at 5,000 on Free, 20,000 on Pro and 100,000 on Business.
- SAML SSO, roles and multiple workspaces start at Business, at $124 per month billed annually.
Key features
Formaloo
- Forms and surveys
- Unlimited forms, questions and submissions on every plan, with more than 50 field types, conditional logic, variables, calculations and scoring.
- Workflows and approvals
- Paid plans run rule-based workflows that send notifications and update data. Business adds multi-step approvals before a request moves on.
- PDFs and signatures
- Pro and above generate PDFs and smart documents from submissions, and collect and store unlimited e-signatures.
- Payments and bookings
- Pro connects a payment gateway such as Stripe, Square or PayPal to take payments, donations and subscriptions, and can cap how often an option is chosen.
- Portals and databases
- Forms can feed databases and logged-in portals where customers or partners manage their own data.
- API and integrations
- Pro includes webhooks, the API and SDK, and connections to tools such as Slack, HubSpot, Zapier, Make and n8n.
Paperform
- Doc-style editor and templates
- Edit a form like a document, adding questions with slash commands, or start from one of 30,000+ templates. A one-at-a-time mode shows a single question per screen.
- Payments and subscriptions
- Take payments through Stripe, Square or Braintree with no Paperform transaction fee on any plan. Subscriptions and coupon codes need a paid plan.
- Appointment bookings
- An appointment field takes bookings inside a form, manages availability and syncs events to Google Calendar. Booking submissions are unlimited on every plan.
- Logic, scoring and calculations
- Conditional logic shows or hides questions, content and emails, and scoring works on every plan. The calculation field is one of five paid-only field types.
- AI form creation and insights
- Describe a form in plain language and AI drafts it, which is included in the Free plan. AI help with calculations and AI report insights need a paid plan.
- Papersign and Stepper workflows
- Each plan includes documents signed through Papersign, 3 a month on Free and 25 on Pro, and multi-step workflow automations built in Stepper.
Plans
Formaloo
Free$0
Unlimited forms, submissions and questions, conditional logic, 1 team seat, 20 external seats and 1 GB storage.
Pro$19
per month, billed yearly ($24 billed monthly)
Adds workflows, PDFs, unlimited signatures, payments, API and webhooks, 100 external seats and 5 GB storage.
Business$29
per month, billed yearly ($48 billed monthly)
Adds no branding, custom domains, CSS and JS, approvals, 3 team seats, 30 GB. Shown at $29, crossed out from $38.
EnterpriseCustom
Self-hosting option, SAML SSO, HIPAA workspaces, audit controls and a dedicated support team. Sold through sales.
Paperform
Free$0
Unlimited forms and users with 30 submissions a month, 200 workflow steps and 3 signed documents a month. Forms show a Paperform badge.
Pro$49
per month, billed annually ($59 month-to-month)
Unlimited submissions under fair use, no Paperform branding, custom HTML and CSS, 25 signed documents a month and 10 GB of upload storage.
Business$124
per month, billed annually ($149 month-to-month)
10 workspaces, admin and user roles, SAML SSO, 1 custom domain, 100 signed documents a month and 100 GB of upload storage.
EnterpriseCustom
Unlimited workspaces, custom domains and signed documents, custom roles, audit trails, local data residency, an SLA and a dedicated CSM.
Ways to pay less
Formaloo
- Annual discount
Save 25% with yearly billing
The pricing page offers a yearly toggle that it labels as saving 25% against paying monthly.
Paperform
- Annual discount
About 17% off with annual billing
Paperform says paying annually saves roughly 17%: Pro is $49 per month billed annually versus $59 month-to-month, and Business is $124 versus $149.
- Nonprofit
Nonprofit discounts on Business and Enterprise
Paperform offers nonprofit discounts on the Business and Enterprise plans, arranged by emailing its support team. No percentage is published.
Common questions
Which is cheaper, Formaloo or Paperform?
As of Nov 12, 2026, Formaloo is cheaper to start with: $19 a month, against $49 a month for Paperform. Formaloo starts at $19 per month, billed yearly ($24 billed monthly), and Paperform starts at $49 per month, billed annually ($59 month-to-month).
Which has a free plan, Formaloo or Paperform?
As of Nov 12, 2026, both Formaloo and Paperform have a free plan.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.