Fillout vs Paperform

Fillout

• Teams that want every colleague in the form tool without per-seat fees
• Forms that write into Airtable, Notion or Google Sheets
• Intake forms that also take a payment or book a meeting

Paperform

• Small businesses selling services, bookings or products through a form
• Teams that want unlimited users on a flat-priced plan
• Forms that have to match the look of a brand's landing pages

Fillout

• The free plan stops at 1,000 responses a month and shows a Fillout badge on forms.
• Removing all branding needs Pro; custom domains, form analytics and partial submissions need Business.
• Uploaded files are limited to 20 MB each below the Business plan.
• SSO and audit logs are Enterprise features, and granular permissions come with the Team bundle at $300 per month.

Paperform

• The Free plan accepts 30 submissions a month, and its Paperform badge cannot be turned off.
• Webhooks, REST API access, custom PDFs, partial submissions and hidden fields all need a paid plan.
• A custom domain costs an extra $20 per month on Pro; Business includes one.
• SAML SSO, roles and multiple workspaces start at Business, at $124 per month billed annually.

Fillout

Form builder with 50+ field types

Build multi-page forms, quizzes and surveys with more than 50 field types, conditional logic, calculations and scoring, answer piping and hidden fields.

Payments, scheduling and signatures

Collect payments, book appointments through scheduling forms and collect signatures. Payments and scheduling forms are listed in the free plan.

Login forms and editable responses

Login forms let respondents sign in and update their existing submissions, and a form can be made internal-only. Login forms start on the Starter plan.

Themes and white-labeling

Use a prebuilt theme or set fonts, logo, colors and custom CSS. All Fillout branding can be removed from Pro, and custom domains need Business.

Integrations and API

More than 50 native integrations, including Airtable, Google Sheets, Notion, HubSpot and Mailchimp, plus webhooks and a REST API.

Workflows and PDF generation

Fillout Workflows runs follow-up steps after a submission, and submissions can be turned into PDFs. Both appear in the free plan's feature list.

Paperform

Doc-style editor and templates

Edit a form like a document, adding questions with slash commands, or start from one of 30,000+ templates. A one-at-a-time mode shows a single question per screen.

Payments and subscriptions

Take payments through Stripe, Square or Braintree with no Paperform transaction fee on any plan. Subscriptions and coupon codes need a paid plan.

Appointment bookings

An appointment field takes bookings inside a form, manages availability and syncs events to Google Calendar. Booking submissions are unlimited on every plan.

Logic, scoring and calculations

Conditional logic shows or hides questions, content and emails, and scoring works on every plan. The calculation field is one of five paid-only field types.

AI form creation and insights

Describe a form in plain language and AI drafts it, which is included in the Free plan. AI help with calculations and AI report insights need a paid plan.

Papersign and Stepper workflows

Each plan includes documents signed through Papersign, 3 a month on Free and 25 on Pro, and multi-step workflow automations built in Stepper.

Fillout

• Free$0

  Unlimited forms and seats with 1,000 responses a month, payments, scheduling forms, PDF generation, conditional logic and workflows.

• Starter$15

  per month, billed annually ($180; $228 if paid monthly)

  2,000 responses a month, all question types, custom endings, login forms and redirect on completion.

• Pro$40

  per month, billed annually ($480; $588 if paid monthly)

  5,000 responses a month, removal of all branding, custom share links, custom fonts and favicon, and custom CSS.

• Business$75

  per month, billed annually ($900; $1,068 if paid monthly)

  Unlimited responses, form analytics, custom domain, custom code, partial submissions and priority support.

• Team$300

  per month, or $3,000 per year

  Bundle of Forms, Zite apps and Databases with all Business form features, granular permissions, enforced 2FA and the Salesforce integration.

• EnterpriseCustom

  Everything in the Team bundle, plus SSO, audit logs, 1,000,000+ records, unlimited workflow runs, and custom agreements and SLAs.

Paperform

• Free$0

  Unlimited forms and users with 30 submissions a month, 200 workflow steps and 3 signed documents a month. Forms show a Paperform badge.

• Pro$49

  per month, billed annually ($59 month-to-month)

  Unlimited submissions under fair use, no Paperform branding, custom HTML and CSS, 25 signed documents a month and 10 GB of upload storage.

• Business$124

  per month, billed annually ($149 month-to-month)

  10 workspaces, admin and user roles, SAML SSO, 1 custom domain, 100 signed documents a month and 100 GB of upload storage.

• EnterpriseCustom

  Unlimited workspaces, custom domains and signed documents, custom roles, audit trails, local data residency, an SLA and a dedicated CSM.

Fillout

• Annual discount

  Save about 20% with annual billing

  Billed annually, Starter costs $180 a year against $228 on monthly billing, Pro $480 against $588 and Business $900 against $1,068. Team is $3,000 a year or $300 a month.

• Other savings

  Discounts for non-profits, students and startups

  The pricing page says Fillout offers discounts to non-profits, students, startups and educational institutions on application. No percentage is published.

Paperform

• Annual discount

  About 17% off with annual billing

  Paperform says paying annually saves roughly 17%: Pro is $49 per month billed annually versus $59 month-to-month, and Business is $124 versus $149.

• Nonprofit

  Nonprofit discounts on Business and Enterprise

  Paperform offers nonprofit discounts on the Business and Enterprise plans, arranged by emailing its support team. No percentage is published.