Ninox vs Ragic (2026): which should you pick?

Pick Ninox if

• Fits if you want your own CRM, inventory or invoicing tool, shaped around how you work
• Works for businesses whose data has to be hosted in Germany

Look elsewhere if

• Pricey if you outgrow Free, as Team is $31 a user a month billed annually, three times the usual here
• Skip it if you need a phone app today, because the iOS and Android apps are still in development
• Tight if you're staying free: 5 users, 5,000 records, 100 MB, 1,000 API calls a month and 7-day history
• Not for you if free workflows need to send emails, or you want role-based access, as both start on Team
• Watch out: prices exclude VAT, and Enterprise is priced on request

Pick Ragic if

• Fits if your team already thinks in spreadsheets and wants linked records and approvals
• Works for people who want mobile data entry and offline use

Look elsewhere if

• Tight if you stay free, as Free allows 3 custom sheets of 1,000 records
• Tight if you need many sheets, because Lite caps custom sheets at 5
• Pricey if you need the bigger plans, since concurrent-user plans are sold in blocks of 10 from $499 a month
• Watch out: annual billing gets one free month rather than a stated rate
• Watch out: AI usage is metered in multiples of an amount defined on a separate page

Ninox

• The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
• Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
• Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
• Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).

Ragic

• Free is limited to 3 custom sheets of 1,000 records; Lite caps custom sheets at 5.
• Prices are per user per month; paying annually gets one free month rather than a stated rate.
• Concurrent-user and Enterprise plans are sold in blocks of 10 and are far above the per-user entry price.
• AI usage is metered in multiples of a base amount that the page defines in a separate AI usage page.

Ninox

AI-assisted building

Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.

Six view types on every plan

Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.

Workflow automation and scripting

Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.

Email linked to records

Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.

Document generation

Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.

REST API and connectors

A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.

Ragic

Sheet-style database

Design database forms in a spreadsheet-like interface, or have Ragic AI build sheets from a description.

Cross-sheet relationships

One-to-many links with automated lookup and calculation, record conversion and updating values on other sheets.

Approval workflow

Built-in approval flows, notifications and reminders on paid plans.

Reports

Gantt charts, pivot tables, calendars and ranking reports.

Documents and Excel

Mail merge generates Word and Excel documents; data can be synced, imported and exported with Excel.

Mobile apps and offline

iOS and Android apps with cloud sync and offline storage on the device.

Ninox

• Free$0

  Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.

• Team$31

  per user / month, billed annually ($36 billed monthly)

  Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.

• Business$49

  per user / month, billed annually ($56 billed monthly)

  Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.

• EnterpriseCustom

  Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.

Ragic

• Free$0

  per user / month

  3 custom sheets of 1,000 records, unlimited users, 10 GB storage and community support.

• Lite$5

  per user / month

  Unlimited records, 5 custom sheets, unlimited templates and 10 GB of storage per user.

• Professional$19

  per user / month

  Unlimited records and custom sheets, 30 GB per user, 4x the AI usage, on-premises option.

• Concurrent users$499

  per month, includes 10 concurrent users

  Unlimited named users, 100 GB per concurrent user, 10x AI usage, on-premises option.

• Enterprise$550

  per month, includes 10 users

  Dedicated managed VM, uptime SLAs, sandbox environment, 11x AI usage and SSO.

• Enterprise concurrent users$1399

  per month, includes 10 concurrent users

  Unlimited named users on a dedicated managed VM, 28x AI usage, uptime SLAs.

Ninox

• Annual discount

  Lower per-user price with annual billing

  Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.

Ragic

• Annual discount

  One free month with a one-year plan

  The pricing calculator gives one month free with a one-year subscription.