Quickbase vs RowShare (2026): which should you pick?
As of Nov 13, 2026, Quickbase and RowShare share a 2.0 GPA, neither has a free plan and their prices can't be set side by side, so the choice depends on whether you care more about features, where Quickbase grades higher, or the free plan, where RowShare does.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Quickbase
Low-code platform for custom work apps and workflows
RowShare
Shared tables with row-level permissions for teams replacing Excel
Which one is for you
Pick Quickbase if
- Fits if an operations or compliance team needs custom apps with audit logs
- Makes sense if you will want Gantt charts and SSO later
Look elsewhere if
- Pricey if you are small, as the platform minimum on top of $35 per user is not shown
- Skip it if you want a quick price, since plans are sold through a contact form
- Tight if you need SSO, SCIM, Gantt charts, a sandbox or HIPAA support, which need Business at $55
- Watch out: extensions and the AI Intelligence Pack are add-ons
Pick RowShare if
- Fits if your team lives in Microsoft Teams and needs rows visible to some people only
- Works for groups of 5 to 49 sharing one table, with read-only viewers free
Look elsewhere if
- Skip it if you're one person, since the plans start at 5 users and $80
- Tight if you need more than 10 tables, 5,000 rows a table or 1 GB of files, which means Pro at $120
- Not for you if you need the advanced permissions or change log on the cheapest plan
- Watch out: the pricing page was unclear on whether the monthly figures are monthly or yearly billing
How we grade them
| 2.0GPAQuickbaseFair | 2.0GPARowShareFair | |
|---|---|---|
| Value for money | DTeam is $35 per user a month priced annually, plus a platform minimum fee the page does not show. Spreadsheet tools sit at $12 in the middle and $31 for the dearer quarter. | D$80 a month for 5 users is the floor, which is $16 a head for a team of five but $80 for one person, above the $65 where the dearest tenth starts. |
| Free plan and trial | DA 30-day trial with all Business features, but the page doesn't say whether it needs a card. There is no free plan. | CA 14-day trial with no card, and no free plan after it. |
| Features | BApp builder, reports and charts, workflow automation, AI, security and compliance, extensions and APIs. Nothing in the listing shows a missing core piece. | CRow and column permissions, a change log and automation. On Team the advanced permissions and change log are marked as not included, and tables are capped. |
| Ease of use | CNo store rating on record. It is a web app where the work is building the apps, so there is a learning curve. | CA web app where you build your own tables; no store rating on record. |
| Platforms and integrations | BWeb only, with extensions and APIs. No desktop or phone app is listed. | BWeb with a Microsoft Teams app and links to Zapier, Power Automate, Power BI, Tableau and others. No desktop or phone apps are listed. |
| Best for | operations teams building company work apps | Excel-style shared tables with row-level permissions |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Quickbase and RowShare. How we grade
Price against what you get
Quickbase starts at $35 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. RowShare starts at $80 a month and scores 2.3.
Quickbase scores higher and starts $45 a month lower. Of the other spreadsheet and database tools on the chart, 7 score higher than Quickbase for less, and 26 score higher than RowShare for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Quickbase also covers app builder and no-code.
- RowShare also covers templates.
At a glance
| Quickbase | RowShare | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $35 per user / month, priced annually, plus a platform minimum | $80 per month for 5 users |
| Free plan | None | None |
| Free trial | 30-day free trial with all Business plan features | 14-day free trial, no credit card required |
| Web | ||
| Made by | Quickbase | RowShare |
| Price read from | quickbase.com | rowshare.com |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
Quickbase
- Listed per-user prices do not include a platform minimum fee; its amount is not shown on the page.
- Plans are sold through the contact form; the free 30-day trial includes Business plan features.
- SSO, SCIM, Gantt charts, sandbox and HIPAA support need the Business plan or higher.
- Extensions and the AI Intelligence Pack are add-ons.
RowShare
- Every plan includes 5 users; the rendered pricing page was unclear on whether the monthly figures shown are monthly-billed or yearly-billed (a yearly saving of 20% is advertised).
- Team plan caps are 10 tables, 5,000 rows per table and 1 GB of attachments.
- Advanced row and column permissions and the change log are marked as not included on Team.
- Runs in the browser; mobile access is mentioned, but the site lists no separate apps.
Key features
Quickbase
- Visual app builder
- Build apps and workflows visually, from app templates or an AI prompt.
- Reports and charts
- Grid, map, calendar and kanban reports plus line, pie and bar charts, with personalized dashboards.
- Workflow automation
- A visual workflow builder, custom emails, secure links for outside stakeholders and document creation.
- Quickbase AI
- AI features for building apps, turning spreadsheets into apps and an agent over your apps; an AI Intelligence Pack add-on is optional.
- Security and compliance
- Audit logs and encryption on Team; Business adds SSO, SCIM, sandbox and FDA and HIPAA support.
- Extensions and APIs
- RESTful APIs on every plan and nine extensions such as XL Docs and JuicedSign as an add-on.
RowShare
- Row and column permissions
- Access can be set table by table, with basic read and write rights per row on every plan and advanced create, delete and assign rights on higher plans.
- Data collection controls
- Formats, mandatory fields and automated quality checks can be set, and reminder emails go out automatically when a deadline is hit.
- Change log and history
- A change log lists recent changes with author and timestamp. Deleted rows are kept for 7, 30 or 365 days depending on the plan.
- Automation and integrations
- RowShare Automation moves data across tables as an option, and Zapier, Power Automate, Workato and BI tools are listed as integrations.
- Microsoft Teams app
- A Teams application is listed in the automation and integration section, and the site also mentions mobile access.
- Onboarding and migration help
- Every subscription includes a one-hour onboarding workshop, and data migration from Excel or Google Sheets is an optional service.
Plans
Quickbase
Team$35
per user / month, priced annually, plus platform minimum
Dashboards, 13+ report types, workflow automation, audit logs, encryption. Cost excludes the platform minimum.
Business$55
per user / month, priced annually, plus platform minimum
Adds SSO and SCIM, Gantt charts, sandbox and FDA and HIPAA compliance. Cost excludes the platform minimum.
EnterpriseCustom
Adds advanced performance tools, advanced data encryption and data warehouse integrations. Sold through sales.
RowShare
Team$80
per month for 5 users
Extra users $4 each (6 to 49 users), 10 tables, 5,000 rows per table, 1 GB of attachments, 10 free read-only users.
Pro$120
per month for 5 users
Extra users $5.60 each (6 to 49 users), 100 tables, 20,000 rows per table, 10 GB of attachments, 100 free read-only users.
Enterprise$160
per month for 5 users
Extra users $8 each (6 to 49 users), 500 tables, 50,000 rows per table, 50 GB of attachments, 1,000 free read-only users.
Ways to pay less
Quickbase
No public discounts listed.
RowShare
- Annual discount
20% off with yearly billing
The pricing page toggle labels yearly billing as saving 20% against monthly billing.
Common questions
Which is cheaper, Quickbase or RowShare?
As of Nov 13, 2026, Quickbase starts at $35 per user / month, priced annually, plus a platform minimum, and RowShare starts at $80 per month for 5 users. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Quickbase or RowShare?
As of Nov 13, 2026, neither Quickbase nor RowShare has a free plan. Both have a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.