BlueFolder vs Synchroteam (2026): which should you pick?
As of Nov 13, 2026, Synchroteam grades higher than BlueFolder: 2.2 against 1.6 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Synchroteam grades higher on value for money and the free plan. They get the same grade on features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
BlueFolder
Work order and dispatch software for equipment service companies
Synchroteam
Per-user field service software with route optimization
Which one is for you
Pick BlueFolder if
- Fits if you run an equipment service company with a small office and techs
- Works for teams that bill through QuickBooks or Xero
Look elsewhere if
- Pricey if you are one person, as Pro has a 2-user minimum and Pro Plus has 3
- Tight if you need equipment tracking or contracts, as those start on Pro Plus
- Skip it if you want to try it first, since the vendor offers a demo only
- Watch out: no app-store app is listed for technicians
Pick Synchroteam if
- Fits if you want to pay per user and try it for 14 days without a card
- Works for a team of a few technicians that wants route planning on the dearer plan
Look elsewhere if
- Tight if you need route optimization, because Standard leaves it out and Premium costs $64 a user
- Pricey if you pay monthly: $49 a user against $39 on annual billing
- Skip it if you want to be able to cancel for a refund, as the page says all sales are final
- Watch out: one free admin account comes only with at least one paid mobile worker
How we grade them
| 1.6GPABlueFolderWeak | 2.2GPASynchroteamFair | |
|---|---|---|
| Value for money | DPro is $62.50 per user with a 2-user minimum, so $125 a month; the useful parts sit on Pro Plus at $92 with 3 users, $276. The category middle is $50. | C$39 a user billed annually ($49 monthly) sits above the category's $35 cheaper-quarter line and well under the $99 dearer-quarter line. |
| Free plan and trial | FNo free plan and no trial; the vendor offers only a demo. | CA 14-day trial with no credit card, and no free plan after it. |
| Features | CWork orders, scheduling and invoicing are on every plan, but equipment, contracts, portal and job costing need Pro Plus. | CScheduling, dispatch and a mobile app are covered, but Route Optimization isn't in Standard and it needs Premium at $64. |
| Ease of use | CNo store rating on record. Technicians use a browser on a tablet or phone and the office sets up work orders. | CNo store rating on record, with a setup of customers, job types and users to do first. |
| Platforms and integrations | BWeb with browser-based mobile use, plus QuickBooks Online and Desktop, Xero and BlueFolder Pay. | BWeb plus iPhone and Android apps, with 2 integrations listed and no desktop app. |
| Best for | work orders and dispatch for equipment service companies | per-user field service with route planning |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: BlueFolder and Synchroteam. How we grade
Price against what you get
BlueFolder starts at $62.50 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Synchroteam starts at $39 a month for each person and scores 2.3.
They score the same, and Synchroteam starts $23.50 a month lower. Of the other field service apps on the chart, 10 score higher than BlueFolder for less, and 4 score higher than Synchroteam for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- BlueFolder also covers workflow automation, reports and dashboards.
- Synchroteam also covers time tracking, inventory and quotes and estimates.
At a glance
| BlueFolder | Synchroteam | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | $62.50 per user / month, billed monthly | $39 per user / month, billed annually ($49 billed monthly) |
| Free plan | None | None |
| Free trial | None listed | 14-day free trial, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | BlueFolder Software, Inc. | Synchroteam |
| Price read from | bluefolder.com | synchroteam.com |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
BlueFolder
- Each plan has a user minimum: 2 on Pro, 3 on Pro Plus and 5 on Enterprise.
- The customer portal, equipment tracking, contracts and job costing need Pro Plus or higher.
- The vendor mentions volume discounts but publishes no figures, and offers a demo rather than a free trial.
- The vendor describes mobile use from a tablet or phone but lists no separate app-store apps.
Synchroteam
- Route Optimization is not part of the Standard plan.
- Billing is per user login, collected monthly in advance; the pricing page says all sales are final and there is no refund on cancellation.
- One free administrator account is included only with at least one paid mobile worker account.
- A euro price view is also available on the pricing page; the dollar prices are the ones recorded here.
Key features
BlueFolder
- Work order tracking
- Unlimited work orders on every plan, assigned and scheduled, with labor, materials and expenses tracked per job and orders created by email.
- Equipment and contract management
- Pro Plus and Enterprise track customer equipment and service contracts, with recurring jobs for scheduled maintenance.
- Mobile field work
- Technicians update work orders, attach photos and capture customer signatures from a tablet or mobile device.
- Invoicing and payments
- Invoices export to QuickBooks Online or Desktop and Xero, and BlueFolder Pay takes card payments.
- Reports and dashboards
- Built-in reports on every plan; 5 custom reports on Pro, 30 on Pro Plus, and customizable dashboards from Pro Plus.
Synchroteam
- Route optimization
- Schedules a chosen day across selected technicians and reorganizes booked jobs to cut travel time, while keeping job durations and visit windows. Premium plan only.
- Scheduling and dispatch
- Drag-and-drop dispatch by availability, skills and location, with a map of workers, routes and customers.
- Field service CRM
- Customer database, tasks, opportunities, notes and an events calendar, plus a customer portal for requesting jobs and downloading reports.
- Custom forms and job management
- Custom forms per job type and job search, with online booking forms customers can use.
- Inventory and contracts
- Parts tracked across depots and vehicles with serial numbers and minimum-quantity alerts, plus service contract management.
- Quotes, invoices and payments
- Built-in quotation and invoicing, a payment processing module, and connectors to accounting tools.
Plans
BlueFolder
Pro$62.50
per user / month, billed monthly (2 users minimum)
Unlimited work orders, scheduling, invoicing, 5 recurring jobs, 5 custom reports and email support.
Pro Plus$92
per user / month, billed monthly (3 users minimum)
Adds job costing, customer portal, equipment tracking, contract management, 30 custom reports and phone support.
Enterprise$110
per user / month, billed monthly (5 users minimum)
Adds unlimited recurring jobs and custom fields, 30 document forms and technician assignment by proximity.
Synchroteam
Standard$39
per user / month, billed annually ($49 billed monthly)
All features except Route Optimization. The first administrator account is free, with one paid mobile worker account required.
Premium$64
per user / month, billed annually ($79 billed monthly)
Adds Route Optimization to the Standard feature set.
Ways to pay less
BlueFolder
No public discounts listed.
Synchroteam
- Annual discount
Annual billing is cheaper per user
The pricing page shows $39 per user per month on annual billing against $49 monthly for Standard, and $64 against $79 for Premium.
Common questions
Which is cheaper, BlueFolder or Synchroteam?
As of Nov 13, 2026, Synchroteam is cheaper to start with: $39 a month for each person, against $62.50 a month for each person for BlueFolder. BlueFolder starts at $62.50 per user / month, billed monthly, and Synchroteam starts at $39 per user / month, billed annually ($49 billed monthly).
Which has a free plan, BlueFolder or Synchroteam?
As of Nov 13, 2026, neither BlueFolder nor Synchroteam has a free plan. Synchroteam has a free trial.
Which platforms do BlueFolder and Synchroteam run on?
As of Nov 13, 2026, only Synchroteam lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.