Formsite vs Zoho Forms (2026): which should you pick?

Pick Formsite if

• Fits if you run event sign-ups or order forms with a few hundred results
• Works for teams who want a trial without handing over a card

Look elsewhere if

• Tight if you stay free, because 10 results per form runs out fast
• Watch out: Personal caps results at 500 per form, Professional at 1,000 and Business at 2,500
• Pricey if you add helpers, as sub-users are $10 a month each and storage $10 per GB
• Watch out: payments, the API and third-party integrations are Professional and up, at $34 a month

Pick Zoho Forms if

• Fits if your business already runs on Zoho CRM, Desk or other Zoho apps
• Works for field teams collecting data on phones without a connection, or submissions that need multilevel approval

Look elsewhere if

• Tight if you stay free: 3 forms, 500 submissions a month, 10 payment submissions and a Powered by Zoho footer
• Not for you if a few people need to share the cheapest plan, as Basic covers a single user and 10 users start at Standard
• Pricey if you need HIPAA compliance or form encryption, which are listed under Premium at $90 a month billed annually
• Watch out: every plan caps monthly submissions, extra submissions and storage are add-ons, and the user add-on is Premium only
• Watch out: approvals start at Standard, at $25 a month billed annually

Formsite

• Results are capped per form: 500 on Personal, 1,000 on Professional and 2,500 on Business.
• Sub-users cost $10 a month each and file storage $10 per GB a month; custom PDF and Word results docs are $50 a month.
• The vendor says it offers the same prices to all customers, with no nonprofit discounts or sales.
• Payments, API access and third-party integrations are listed as features for Professional and above.

Zoho Forms

• The Free plan is limited to 3 forms and 500 submissions a month, and its forms carry a Powered by Zoho footer.
• Basic covers a single user; 10 users start at Standard, and the user add-on is available only on Premium.
• HIPAA compliance and form encryption are listed under the Premium plan.
• Every plan has a monthly submission cap; extra submissions and storage are add-ons for paid plans.

Formsite

Form building and templates

Forms cover registration, order and survey uses, and the site offers a template library and a features list for each service level.

Payment integrations

Forms can collect payments through PayPal, Braintree, Authorize.net and Stripe.

Third-party integrations

The pricing page lists Salesforce, Google Sheets, Google Drive, DocuSign, Slack, Mailchimp, Dropbox, Box, Amazon S3 and Zapier.

Results as PDF and workflows

Business and above receive each result as a PDF and can combine several forms and their results into workflows.

Save and return, data upload

Respondents can save a partial result and return later, and existing data can be imported into forms.

API access

An API is listed for working with forms and results programmatically.

Zoho Forms

Drag-and-drop builder

Build standard, card-style or spotlight forms without code, using more than 50 field types, subforms, formulas and multi-page layouts.

AI form creation with Zia

Generate a form from a prompt, or convert a PDF or a photo of a paper form into an editable form. A Smart Scan field fills in answers from an uploaded document image.

Approvals and workflows

Send submissions through multilevel approvals, assign entries to team members, and trigger emails based on responses. Approvals are listed from the Standard plan.

Payments

Collect payments through gateways including Stripe, PayPal, Square, Razorpay and Authorize.Net. The Free plan allows 10 payment submissions.

Mobile apps with offline mode

The iOS and Android apps build forms and collect entries without a connection, with kiosk mode, QR and barcode scanning, location capture and signatures.

Reports and PDF documents

Build reports with filters, a Kanban view and CSV or PDF export, and turn submissions into PDFs such as certificates and invoices.

Formsite

• Personal$21

  per month, billed annually ($24.95 billed monthly)

  5 forms, 500 results per form and 500 MB of file space. Billed $249.95 yearly.

• Professional$34

  per month, billed annually ($39.95 billed monthly)

  10 forms, 1,000 results per form, 1 GB of space, branding removal. Billed $399.95 yearly.

• Business$59

  per month, billed annually ($69.95 billed monthly)

  25 forms, 2,500 results per form, 2 GB, 1 sub-user, PDF results and workflows. Billed $699.95 yearly.

• Business +$84

  per month, billed annually ($99.95 billed monthly)

  100 forms, 10,000 results per form, 4 GB and 5 sub-users. Billed $999.95 yearly.

• Enterprise$209

  per month, billed annually ($249.95 billed monthly)

  1,000 forms, 50,000 results per form, 10 GB and 20 sub-users. Billed $2,499.95 yearly.

Zoho Forms

• Free$0

  1 user, 3 forms, 500 submissions a month, 200 MB of storage and up to 10 payment submissions.

• Basic$10

  per month, billed annually ($12 billed monthly)

  1 user, unlimited forms, 10,000 submissions a month and 500 MB of storage, with branding and custom form themes.

• Standard$25

  per month, billed annually ($30 billed monthly)

  10 users, 25,000 submissions a month and 2 GB of storage, plus approvals.

• Professional$50

  per month, billed annually ($60 billed monthly)

  25 users, 75,000 submissions a month and 5 GB of storage.

• Premium$90

  per month, billed annually ($110 billed monthly)

  100 users, 150,000 submissions a month and 10 GB of storage, plus HIPAA compliance, form encryption and SMTP.

Formsite

• Annual discount

  Yearly billing saves $49 to $499

  Paying yearly saves $49 on Personal, $79 on Professional, $139 on Business, $199 on Business + and $499 on Enterprise against monthly billing.

Zoho Forms

• Annual discount

  Lower monthly rate with annual billing

  Billed annually, Basic is $10 per month instead of $12, Standard $25 instead of $30, Professional $50 instead of $60 and Premium $90 instead of $110.