Fusioo vs Ninox (2026): which should you pick?

Pick Fusioo if

• Fits if you run a small team that tracks clients or inventory and wants linked tables
• Works for people who want to give clients free read-only access

Look elsewhere if

• Tight if you are more than 2 people on the free plan, as Free stops at 2 users
• Pricey if you need the API, because it starts at Standard, €19 per user
• Watch out: prices are in euros, and a trial of Basic or Standard goes through support
• Watch out: the free plan's record cap is shown as 1K in one place and 500 in another
• Skip it if you want desktop or phone apps, as none are listed

Pick Ninox if

• Fits if you want your own CRM, inventory or invoicing tool, shaped around how you work
• Works for businesses whose data has to be hosted in Germany

Look elsewhere if

• Pricey if you outgrow Free, as Team is $31 a user a month billed annually, three times the usual here
• Skip it if you need a phone app today, because the iOS and Android apps are still in development
• Tight if you're staying free: 5 users, 5,000 records, 100 MB, 1,000 API calls a month and 7-day history
• Not for you if free workflows need to send emails, or you want role-based access, as both start on Team
• Watch out: prices exclude VAT, and Enterprise is priced on request

Fusioo

• Prices are in euros per regular user.
• Free is limited to 2 users; the API, webhooks and Zapier, Pabbly and Make integrations start at Standard.
• The pricing page shows two record caps for Free (1K and 500 per app) in different places.
• A trial of Basic or Standard is arranged through support rather than self-serve.

Ninox

• The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
• Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
• Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
• Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).

Fusioo

Connected apps

Related records link across apps so the same information is not entered twice.

Workflows and reports

Automations and saved reports per app, with limits that rise by plan.

Web forms and calendar

Forms that feed records, and a calendar view; Google Calendar and Outlook integrations on the higher plans.

Lite users

Read-only users who can comment are free on every plan, which suits inviting clients.

AI assistants

The site lists a Record Assistant, Builder AI and Workflow AI, with monthly AI tokens by plan.

Ninox

AI-assisted building

Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.

Six view types on every plan

Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.

Workflow automation and scripting

Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.

Email linked to records

Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.

Document generation

Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.

REST API and connectors

A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.

Fusioo

• Free€0

  per user / month

  Up to 2 users, 10 apps, 1 workflow and 1 report per app, 100K AI tokens.

• Basic€9

  per user / month, billed annually (€12 billed monthly)

  20 apps, 3 workflows and 3 reports per app, 500K AI tokens, chat support.

• Standard€19

  per user / month, billed annually (€26 billed monthly)

  50 apps, 30K records per app, 15 workflows and reports per app, 2M AI tokens, API and Zapier, Make and Pabbly integrations.

• EnterpriseCustom

  For 50+ users: unlimited apps, records, workflows and AI tokens, with direct support and call assistance.

Ninox

• Free$0

  Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.

• Team$31

  per user / month, billed annually ($36 billed monthly)

  Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.

• Business$49

  per user / month, billed annually ($56 billed monthly)

  Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.

• EnterpriseCustom

  Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.

Fusioo

• Annual discount

  Up to 25% off with annual billing

  The pricing page marks annual billing as about 25% off and the FAQ cites up to 25% for long up-front commitments.

Ninox

• Annual discount

  Lower per-user price with annual billing

  Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.