inFlow vs Webgility (2026): which should you pick?

Pick inFlow if

• Fits if you sell to trade customers and want an ordering portal for them
• Works for stock kept in vans and on job sites as well as in the warehouse

Look elsewhere if

• Pricey if you need lot numbers, serials or the API, which are add-ons below Pro or Max
• Not for you if you make products from materials, as bills of materials need inFlow Manufacturing from $169 a month
• Tight if your team grows, since Lite has 2 team members and extras are $29 a month each
• Tight if you have a second site, as Lite has 1 location and each extra is $39 a month
• Pricey if you move up from Lite, as Core is $299 a month plus a one-time $499 onboarding package

Pick Webgility if

• Fits if you sell online and keep your books in QuickBooks or Xero
• Works for sellers who want orders and payouts posted without retyping

Look elsewhere if

• Not for you if you want a stand-alone stock system: it works through your accounting file
• Tight if you run 3 or more channels: Pro and Advanced allow 2, Complete allows 3
• Pricey if you grow past your order limit: $10 a month per extra 500 orders
• Watch out: Enterprise and Intuit tabs show higher prices, such as $199 for 1,000 orders

inFlow

• Core, Pro and Max require a one-time $499 onboarding package; it is optional only on Lite.
• Extra team members cost $29 a month each, and extra locations on Lite and Core cost $39 a month each.
• Lot numbers, serial numbers and the B2B portal are $39 a month each and the API is $49 a month on lower plans.
• inFlow Manufacturing is priced separately from $169 a month billed annually; Stockroom alone is $69 a month billed annually.

Webgility

• It works through QuickBooks or Xero rather than being a stand-alone warehouse system; the site shows QuickBooks as the source of inventory data.
• Pricing follows monthly order volume, with 2 sales channels on Pro and Advanced and 3 on Complete.
• Intuit Enterprise Suite and QuickBooks Enterprise tabs show higher prices, such as $199 a month for 1,000 orders on one of them.
• The pricing page states the monthly and annual billing amounts but does not state a trial length.

inFlow

Stock across locations

Real-time stock levels across warehouses, stores and job sites, with transfers, sublocations and stock counts.

Sales, invoicing and purchasing

Quotes, sales orders, invoices, purchase orders and receiving in one system, with reorder points to restock in time.

Barcode scanning and labels

Scan with the iOS and Android apps or inFlow's own smartphone scanner, and print barcode labels on its portable printers.

Showroom B2B portal

An online ordering portal for trade customers on your own domain, with abandoned cart notices, included from Pro.

Lots, serials and access rights

Lot, batch, expiry and serial number tracking, and access limits by location or sales rep with purchase-order approvals.

Windows app and integrations

A Windows app beside the web app, and connections to Shopify, Amazon, WooCommerce, QuickBooks Online, Xero and Zapier.

Webgility

Order and payout sync

Posts orders, returns, refunds, payouts, expenses and fees from storefronts and marketplaces into QuickBooks or Xero, and can create missing products and customers.

Inventory and price sync

Treats QuickBooks as the source for quantities and prices and pushes changes to each connected sales channel after a sale or an adjustment.

Low stock alerts and purchase orders

The inventory page describes reorder-point alerts and purchase orders created in QuickBooks when stock falls below a threshold.

Demand forecasting

The inventory page describes forecasts of demand and recommended reorder quantities based on sales history.

Multi-location tracking

Tracks stock across multiple warehouses and QuickBooks inventory sites.

Reconciliation and close

The Complete plan adds COGS, bank, credit card, payout and channel settlement reconciliation with a channel-level month-end close.

inFlow

• Lite$99

  per month, billed annually ($129 billed monthly)

  2 team members and 1 location with no sublocations. Unlimited products, orders and integrations; the onboarding package is optional.

• Core$299

  per month, billed annually ($379 billed monthly)

  5 team members and 5 locations, with lot and serial numbers, API and B2B portal as add-ons. Requires a one-time $499 onboarding package.

• Pro$499

  per month, billed annually ($629 billed monthly)

  10 team members, unlimited locations, advanced access rights, the API and the Showroom B2B portal included. Requires $499 onboarding.

• Max$699

  per month, billed annually ($879 billed monthly)

  20 team members, lot and serial numbers included, single sign-on and support calls over Zoom. Requires $499 onboarding.

Webgility

• Pro$69

  per month for up to 300 orders, billed annually ($79 billed monthly)

  For QuickBooks Online or Xero: 2 sales channels, 3 months of history, orders, payouts, inventory, price and cost sync. Price rises with orders.

• Advanced$129

  per month for up to 800 orders, billed annually ($149 billed monthly)

  Everything in Pro plus B2B syncing of purchase order numbers, payment terms, invoice payments and company customers. Extra orders cost $10 a month per 500.

• Complete$299

  per month for up to 1,500 orders, billed annually ($349 monthly)

  Everything in Advanced plus 3 channels, COGS, bank, card and payout reconciliation, and a month-end close. Extra orders cost $10 a month per 500.

inFlow

• Annual discount

  Save 20% with annual billing

  Paying yearly cuts Lite from $129 to $99 a month, Core from $379 to $299, Pro from $629 to $499 and Max from $879 to $699.

• Other savings

  Hardware credit for new customers

  A one-time inFlow Shop credit toward scanners and printers: $100 on Lite, $250 on Core, $500 on Pro and $1,000 on Max, as shown with annual billing.

Webgility

• Annual discount

  Annual billing saves about 15%

  The pricing page lists Pro at $69 a month billed annually against $79 billed monthly, and shows yearly savings of $120 on Pro, $240 on Advanced and $600 on Complete.