ScaledMail vs Zapmail (2026): which should you pick?
As of Nov 13, 2026, ScaledMail grades higher than Zapmail: 1.6 against 1.4 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
ScaledMail grades higher on platforms. They get the same grade on value for money, the free plan, features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
ScaledMail
Managed cold email mailboxes, domains and DNS setup
Which one is for you
Pick ScaledMail if
- Fits if you already have a sequencer and need mailboxes for it
- Works for agencies that want infrastructure set up for them
Look elsewhere if
- Skip it if you want to try it first, as there is no trial and no free plan
- Not for you if you want to send campaigns from it, since it only supplies mailboxes
- Tight if you send much, because each mailbox is capped at 25 emails a day on Google and 10 on Outlook and SMTP
- Pricey if you want reporting, as it adds $2 a mailbox a month and turns the page's 2,000-a-day example from $397.75 into $653.75
Pick Zapmail if
- Fits if you run cold email from many Google mailboxes and want domains and DNS done for you
- Works for agencies that create client mailboxes in bulk through an API
Look elsewhere if
- Skip it if you want a try first, as there is no free plan or trial
- Pricey if you grow: 10 mailboxes are $39, 30 are $99, 100 are $299
- Watch out: Google Workspace mailbox pricing rises after the first year
- Watch out: API access is on Pro only, and the prices shown are monthly while quarterly and yearly tabs differ
- Not for you if you want to write or send campaigns, since it is mailbox infrastructure only
How we grade them
| 1.6GPAScaledMailWeak | 1.4GPAZapmailWeak | |
|---|---|---|
| Value for money | C$3.50 a mailbox a month on Google Workspace, so ten mailboxes cost $35, around the category's middle. Outlook is $50 a domain. | C$39 a month for 10 mailboxes billed monthly is the middle of cold outreach tools. Extra mailboxes are $3.50 each, and Google raises its mailbox price after a year. |
| Free plan and trial | FNo free plan and no trial is listed, so you pay before you try it. | FNo free plan and no trial on the page. A free tools menu exists, but the product itself starts at $39. |
| Features | DMailboxes, domains, DNS, IP rotation and monitoring. It needs a separate sequencer to send or warm up anything. | DIt buys domains, sets DNS, creates mailboxes and connects them to a sending tool. It sends nothing itself, so it needs an outreach tool next to it. |
| Ease of use | CNo store rating on record. Domains, DNS and your sequencer have to be connected, even with the setup handled. | CNo store rating on record. The vendor says setup averages 5 minutes, but you still have to connect the mailboxes to a sender and manage domains. |
| Platforms and integrations | BWeb dashboard and a Slack support channel, working with Smartlead, Instantly, EmailBison, Apollo, lemlist and PlusVibe. | CWeb only and Google Workspace only. An API is on the $299 Pro plan. |
| Best for | managed mailboxes for cold email | buying Google Workspace mailboxes for cold email |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: ScaledMail and Zapmail. How we grade
Price against what you get
ScaledMail starts at $3.50 a month and scores 2.0 out of 4 on features, ease of use and platforms. Zapmail starts at $39 a month and scores 1.7.
ScaledMail scores higher and starts $35.50 a month lower. Of the other cold outreach tools on the chart, none scores higher than ScaledMail for less, and 30 score higher than Zapmail for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- ScaledMail also covers dMARC.
- Zapmail also covers inbox warm-up.
At a glance
| ScaledMail | Zapmail | |
|---|---|---|
| Pricing | Paid | Paid |
| Starts at | $3.50 per mailbox / month for Google Workspace | $39 per month for 10 Google Workspace mailboxes, billed monthly |
| Free plan | None | None |
| Free trial | None listed | None listed |
| Web | ||
| Made by | ScaledMail Products LLC | Outbox Labs Inc. |
| Price read from | scaledmail.com | zapmail.ai |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
ScaledMail
- It provides infrastructure only: warm-up and sending run in your sequencer, such as Smartlead, Instantly, EmailBison or PlusVibe.
- The listed mailbox limits are 25 emails a day on Google Workspace and 10 on Outlook and SMTP.
- The page's 2,000-emails-a-day example comes to $397.75 a month before reporting, $256 more with it on every account.
- Billing is monthly with no long-term contract; the volume can be adjusted.
Zapmail
- The listed prices are monthly; the page also has quarterly and yearly tabs, and its description says annual plans start from $2.50 per inbox.
- Google Workspace mailbox pricing rises after the first year, and mailboxes that have completed a year are charged at the updated price.
- It supplies mailboxes and domains only; campaigns are sent from a separate outreach tool.
- API access is on the Pro plan only; volume pricing for larger senders is by talking to sales.
Key features
ScaledMail
- Managed mailboxes
- Google Workspace, Microsoft Outlook and SMTP mailboxes are created for you, and the three types can be mixed in one package.
- Domain and DNS setup
- ScaledMail registers a domain or connects one from another registrar, and configures SPF, DKIM and DMARC.
- IP rotation and monitoring
- Every package includes IP rotation and ongoing reputation and deliverability monitoring.
- Volume calculator
- A calculator sizes a package from a daily or monthly sending target and shows the cost, including an example for 2,000 emails a day.
- Dedicated Slack support
- Each package includes a dedicated Slack support channel, and setup is listed as taking 24 to 72 hours.
Zapmail
- Automated mailbox setup
- Creates Google Workspace mailboxes, sets DNS records and connects them to an outreach tool. The site gives an average setup time of 5 minutes.
- Domains
- Customers can bring their own domains or buy new ones, and each workspace holds one domain to keep sending reputations separate.
- Pre-warmed mailboxes
- A separate pre-warmed option is sold with domains included, starting from $6 per mailbox, to skip the first 3 to 4 weeks of warm-up.
- ZapShield
- Daily blacklist monitoring at $3 per domain a month, with a free replacement domain if one is listed.
- Deliverability test and AI Insights
- Monthly credits for inbox placement tests and AI-generated insights are included on every plan.
- API
- An API for creating mailboxes and domains from another product is included on the Pro plan.
Plans
ScaledMail
Google Workspace$3.50
per mailbox / month
2 to 3 mailboxes per domain, up to 25 emails per mailbox a day, with SPF, DKIM and DMARC set up. Optional reporting add-on at $2 per mailbox a month.
Microsoft Outlook$50
per domain / month
25 mailboxes per domain, up to 10 emails per mailbox a day. Optional reporting add-on at $5 per domain a month.
SMTP Server$3.75
per domain / month
4 mailboxes per domain, up to 10 emails per mailbox a day. Optional reporting add-on at $2 per mailbox a month.
Zapmail
Starter$39
per month for 10 Google Workspace mailboxes, billed monthly
Extra mailboxes at $3.50 each; 3 deliverability test credits and 3 AI Insights credits a month; standard support.
Growth$99
per month for 30 Google Workspace mailboxes, billed monthly
Extra mailboxes at $3.25 each; 10 deliverability test credits and 10 AI Insights credits a month; standard support.
Pro$299
per month for 100 Google Workspace mailboxes, billed monthly
Extra mailboxes at $3.00 each; 30 deliverability test credits and 30 AI Insights credits a month; priority support and API access.
Ways to pay less
ScaledMail
No public discounts listed.
Zapmail
- Annual discount
Yearly billing, 2 months free
The pricing page's billing switch labels the yearly option as 2 months free and shows quarterly billing as well. Those prices are not shown in the default monthly view.
Common questions
Which is cheaper, ScaledMail or Zapmail?
As of Nov 13, 2026, ScaledMail is cheaper to start with: $3.50 a month, against $39 a month for Zapmail. ScaledMail starts at $3.50 per mailbox / month for Google Workspace, and Zapmail starts at $39 per month for 10 Google Workspace mailboxes, billed monthly.
Which has a free plan, ScaledMail or Zapmail?
As of Nov 13, 2026, neither ScaledMail nor Zapmail has a free plan.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.