Ninox vs TeamDesk (2026): which should you pick?

Pick Ninox if

• Fits if you want your own CRM, inventory or invoicing tool, shaped around how you work
• Works for businesses whose data has to be hosted in Germany

Look elsewhere if

• Pricey if you outgrow Free, as Team is $31 a user a month billed annually, three times the usual here
• Skip it if you need a phone app today, because the iOS and Android apps are still in development
• Tight if you're staying free: 5 users, 5,000 records, 100 MB, 1,000 API calls a month and 7-day history
• Not for you if free workflows need to send emails, or you want role-based access, as both start on Team
• Watch out: prices exclude VAT, and Enterprise is priced on request

Pick TeamDesk if

• Fits if five or fewer of you want a shared database in place of a spreadsheet
• Works for teams of up to 10 that would rather pay a flat fee than a price per seat

Look elsewhere if

• Skip it if you're working alone, since $49 a month is the price of entry
• Tight if you want no cost at all: the only free time is a 14-day trial per database
• Pricey if you need more than 5 users, because Starter can't take extra users and Team starts at $99
• Watch out: unlimited databases, rebranding and extra security are Enterprise only, at $249 a month
• Not for you if you want a phone or desktop app, as none are listed

Ninox

• The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
• Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
• Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
• Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).

TeamDesk

• No permanent free plan; each database gets a 14-day trial, then needs a paid edition.
• Starter is capped at 5 users and cannot take extra user packs.
• Unlimited databases, rebranding and enhanced security are Enterprise-only, at $249 a month.
• The site describes the product as running through a web browser; it lists no native apps.

Ninox

AI-assisted building

Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.

Six view types on every plan

Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.

Workflow automation and scripting

Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.

Email linked to records

Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.

Document generation

Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.

REST API and connectors

A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.

TeamDesk

Templates, scratch builds or spreadsheet import

A database can start from a pre-built template, be designed from scratch, or be created by importing a spreadsheet.

Forms for data entry

Records are added, edited and viewed through forms, and form layout can change depending on the values of certain fields.

Graphical reports

Advanced reports can be saved from the relational data, filtered and shown in graphical form.

Access rights

Role-based restrictions control what each user can see and change, so one database can serve concurrent users with different access.

Workflow automation

TeamDesk says it automates daily data management tasks, and the same database can be shared with users under set access rights.

Flat, user-pack pricing

Tables, records and storage are unlimited on every edition; only the user count and Enterprise-only features differ.

Ninox

• Free$0

  Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.

• Team$31

  per user / month, billed annually ($36 billed monthly)

  Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.

• Business$49

  per user / month, billed annually ($56 billed monthly)

  Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.

• EnterpriseCustom

  Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.

TeamDesk

• Starter Edition$49

  per month for up to 5 users

  Unlimited tables, records and storage, with unlimited customer support. No extra users can be added.

• Team Edition$99

  per month for 10 users included

  Everything in Starter. Extra users cost $9 a month each, $79 for 10 or $499 for 100; an external users pack is $99.

• Enterprise Edition$249

  per month for 10 users included

  Adds unlimited databases, rebranding and enhanced security. Extra users cost $19 each, $159 for 10, $999 for 100; external pack $199.

Ninox

• Annual discount

  Lower per-user price with annual billing

  Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.

TeamDesk

No public discounts listed.