TeamDesk vs Zoho Tables (2026): which should you pick?

Pick TeamDesk if

• Fits if five or fewer of you want a shared database in place of a spreadsheet
• Works for teams of up to 10 that would rather pay a flat fee than a price per seat

Look elsewhere if

• Skip it if you're working alone, since $49 a month is the price of entry
• Tight if you want no cost at all: the only free time is a 14-day trial per database
• Pricey if you need more than 5 users, because Starter can't take extra users and Team starts at $99
• Watch out: unlimited databases, rebranding and extra security are Enterprise only, at $249 a month
• Not for you if you want a phone or desktop app, as none are listed

Pick Zoho Tables if

• Fits if you're a small team wanting an Airtable-style database for $4 a user a month
• Works for organisations on Zoho One, who get the Professional plan at no extra cost

Look elsewhere if

• Tight if you're staying free with more than 2 people, as the Free plan stops there
• Skip it if it has to talk to tools outside Zoho, as the list stops at Google Drive and Dropbox, with no API on record
• Too light for big tables, with records capped at 50,000 a base on Professional unless you buy an add-on
• Pricey if you're one person on the web, since Professional starts from 3 licences
• Watch out: AI fields and removing Zoho branding from forms need Professional, and the in-app plan isn't on the web page

TeamDesk

• No permanent free plan; each database gets a 14-day trial, then needs a paid edition.
• Starter is capped at 5 users and cannot take extra user packs.
• Unlimited databases, rebranding and enhanced security are Enterprise-only, at $249 a month.
• The site describes the product as running through a web browser; it lists no native apps.

Zoho Tables

• The Professional plan starts from 3 licenses, and the Free plan is limited to 2 users.
• Records are capped per base: 5,000 on Free and 50,000 on Professional, with more sold as an add-on.
• AI field types and removing Zoho Tables branding from forms need the Professional plan.
• The pricing page lists apps for Android and iOS only. The App Store listing also shows Mac compatibility; other desktop use is through the browser.

TeamDesk

Templates, scratch builds or spreadsheet import

A database can start from a pre-built template, be designed from scratch, or be created by importing a spreadsheet.

Forms for data entry

Records are added, edited and viewed through forms, and form layout can change depending on the values of certain fields.

Graphical reports

Advanced reports can be saved from the relational data, filtered and shown in graphical form.

Access rights

Role-based restrictions control what each user can see and change, so one database can serve concurrent users with different access.

Workflow automation

TeamDesk says it automates daily data management tasks, and the same database can be shared with users under set access rights.

Flat, user-pack pricing

Tables, records and storage are unlimited on every edition; only the user count and Enterprise-only features differ.

Zoho Tables

Grid, kanban, gallery, calendar and form

The same records can be shown in a spreadsheet-style grid with formulas, on a drag-and-drop kanban board, as gallery cards or on a calendar. Form views collect entries from other people.

Linked records, lookups and rollups

Records link across tables in both directions. Lookup fields bring in values from a linked table, and rollup fields total or calculate over linked records.

Trigger-and-action automations

Automations start when a record is created, updated or enters a view, or on a schedule, and can send an email or a Zoho Cliq message or create and update records.

Real-time collaboration

Live cursors show who is active, record-level comments support mentions and attachments, and a collaborator field assigns records and notifies the person assigned.

AI base creation and AI fields

The Zia assistant builds a complete base from a description. AI field types such as sentiment analysis, keyword extraction and language detection are part of the Professional plan.

Mobile apps

Apps for iPhone, iPad and Android offer grid, gallery, kanban, calendar and form views, voice notes, OCR text scanning and a guest mode that needs no sign-up.

TeamDesk

• Starter Edition$49

  per month for up to 5 users

  Unlimited tables, records and storage, with unlimited customer support. No extra users can be added.

• Team Edition$99

  per month for 10 users included

  Everything in Starter. Extra users cost $9 a month each, $79 for 10 or $499 for 100; an external users pack is $99.

• Enterprise Edition$249

  per month for 10 users included

  Adds unlimited databases, rebranding and enhanced security. Extra users cost $19 each, $159 for 10, $999 for 100; external pack $199.

Zoho Tables

• Free$0

  Up to 2 users and 3 viewers: 1 workspace with 5 bases, 5,000 records per base, 5 GB of attachments and 3 active automations per base.

• Professional$4

  per user / month, billed annually ($5 billed monthly); min. 3 licenses

  Unlimited workspaces, bases and viewers, 50,000 records per base, 200 GB of attachments, 25 active automations per base and AI field types.

• Personal Edition$6.00 to $57.00

  in-app purchase; the App Store does not show the billing period

  A plan for single users, bought inside the mobile app through the App Store. It is not listed on the web pricing page.

TeamDesk

No public discounts listed.

Zoho Tables

• Annual discount

  Save 20% with yearly billing

  Professional is $4 per user a month billed annually against $5 billed monthly. The pricing toggle labels this as saving 20%.

• Other savings

  Included with Zoho One

  Zoho's pricing FAQ says Zoho One customers get the Professional plan of Zoho Tables at no extra cost by adding it from their app list.