Bit.ai vs Dropbox Paper

Bit.ai

• Teams writing documents that mix text with embedded files, designs and spreadsheets
• Sales and client teams that want to see who opened a shared document
• Small groups of up to 5 that can stay within 50 documents on the free plan

Dropbox Paper

• Teams that already keep their files in Dropbox
• Meeting notes, briefs and plans with assigned to-dos
• People who want shared docs without paying for another tool

Bit.ai

• The Free plan stops at 5 members, 50 documents and 1 GB of storage, and does not include the AI Genius assistant.
• Trackable documents, unlimited storage and free guest access need Business at $15 per user a month billed annually.
• Paid plans include 20K AI words a month; more costs $10 per 100K words, and the vendor says it does not offer refunds.
• The site describes a browser-based product and lists no desktop or mobile apps.

Dropbox Paper

• Paper has no plan of its own: it is free with a Dropbox account, and everyone who opens a doc has to sign in to Dropbox.
• Docs cannot be edited offline; the Dropbox desktop app stores them as web-based files that open only on dropbox.com.
• No more than 50 people can edit a doc at once, and inserted files are limited to 50 MB each.
• On the new release of Paper, the Slack integration's commands and previews do not work and docs can only be exported one at a time.

Bit.ai

Document editor with widgets

Typing a slash opens a menu for inserting code blocks, tables, math equations, signatures, file previews and visual link previews into a document.

Wikis from documents

Any document becomes a wiki when subpages are added, which builds a content tree for navigation. Workspaces, folders and subfolders are unlimited.

Real-time collaboration

Team members, clients and guests can be invited to edit and comment on the same document at once. Free guest access is part of the Business plan.

Sharing and tracking

Documents are shared by live link or embedded on a website, with password protection and link expiry. Trackable documents with engagement analytics are on Business.

AI Genius writing assistant

AI Genius drafts, summarizes, translates and revises text. Paid plans include 20K words a month, with more sold at $10 per 100K words; it is not on the free plan.

Embeds from other apps

Content from more than 100 apps, including Figma, Google Sheets, Typeform and Airtable, sits live inside a document, and cloud files are inserted from Google Drive, OneDrive, Box or Dropbox.

Dropbox Paper

Real-time co-editing

Up to 50 people can edit a doc at the same time; anyone beyond that sees it as view-only. Collaborators can be mentioned in the text to bring them into a doc.

Comments on text and images

Comments attach to highlighted text or to a selected area of an image, can mention colleagues to notify them, and can be linked to directly.

To-dos with assignees and due dates

Checklist items are assigned by mentioning someone and can carry a due date. A Things to do sidebar gathers the to-dos assigned to a user and those they assigned to others.

Tables, timelines and embedded files

Docs can hold tables, timelines and code blocks. Files under 50 MB can be dragged in and are previewed inline when Paper supports the file type.

Templates

Dropbox supplies pre-designed templates for formats such as project plans and creative briefs, and any doc can be turned into a reusable template.

Stored as Dropbox files

Docs sit in Dropbox folders as .paper files, follow the account's sharing policies and use Dropbox version history. Each doc can be exported as .docx, Markdown or PDF.

Bit.ai

• Free$0

  Up to 5 members and 50 documents, with the content library, import options, a 5 MB file limit and 1 GB of storage.

• Pro$8

  per user / month, billed annually ($12 billed monthly)

  No user limit, unlimited documents, 500 GB of storage, export options, embedding of docs and wikis, and 20K AI Genius words.

• Business$15

  per user / month, billed annually ($20 billed monthly)

  Everything in Pro plus trackable documents, unlimited storage, free guest access, priority support and personalized team demos.

• AI Genius add-on$10

  per 100K words / month, added to a paid plan

  Extra AI writing allowance in blocks of 100K words, up to 1 million words a month across the organization.

Dropbox Paper

• Basic$0

  Free Dropbox account with 2 GB of storage. Paper is included at no charge, with no limit on the number of docs.

• Plus$9.99

  per month, billed yearly ($11.99 billed monthly)

  For 1 person: the same Paper editor with 2 TB of Dropbox storage and 30 days of version history and deleted-file recovery.

• Standard$15

  per user / month, billed yearly ($18 billed monthly)

  Team plan with storage from 3 TB, team folders, admin controls and 180 days of version history, which also covers Paper docs.

• Advanced$24

  per user / month, billed yearly ($30 billed monthly)

  For 3 people or more: storage from 15 TB, single sign-on, tiered admin management and 1 year of version history.

• EnterpriseCustom

  Custom pricing with integrations for third-party security tools and live support from dedicated staff.

Bit.ai

• Annual discount

  Lower per-user price with annual billing

  The pricing toggle labels annual billing as saving 25%. Pro is $8 per user a month billed annually against $12 monthly, and Business $15 against $20.

• Nonprofit

  Non-profit discount on request

  The pricing page lists a non-profit discount for organizations that contact Bit.ai from their organization email. No amount is published.

• Education

  Education discount on request

  The pricing page lists an education discount for educators, students and administrators who contact Bit.ai. No amount is published.

• Startups

  Startup discount on request

  The pricing page lists a startup discount for startups that contact Bit.ai. No amount is published.

Dropbox Paper

• Annual discount

  About 17% to 20% lower with yearly billing

  Billed yearly, Dropbox Plus is $9.99 a month instead of $11.99, Standard is $15 per user instead of $18, and Advanced is $24 per user instead of $30. Paper itself stays free.