Hudu vs Microsoft SharePoint

Hudu

• Managed service providers documenting many client environments
• Internal IT teams keeping credentials, assets and how-tos in one system
• Organizations that need to host their IT documentation on their own servers

Microsoft SharePoint

• Organizations on Microsoft 365 that need an intranet and team sites
• Document management with version history and item-level permissions
• Companies organizing internal content for Microsoft 365 Copilot

Hudu

• There is no free plan: after the 14-day trial each user who can log in costs $27 a month billed annually, or $30 monthly.
• It is built for IT documentation, so the feature set centers on assets, credentials, networks and client companies.
• Automatic network discovery is the separate Hudu Radar add-on, from $44 a month billed annually for 5 collectors.
• The mobile app does not cover every web feature; Hudu's release notes say the rest are still being added.

Microsoft SharePoint

• SharePoint's plans page lists only Microsoft 365 business bundles; no standalone SharePoint subscription is shown.
• The business plans cover 1 to 300 users; larger organizations are pointed to Microsoft 365 enterprise plans.
• Work-grounded Copilot is built into Standard and Premium only; on Business Basic it is an add-on with a regular price of $21.00 per user / month, paid yearly.
• SharePoint runs in a browser, with mobile apps for Android and iOS; Microsoft lists no dedicated desktop app.

Hudu

Structured documentation

Knowledge base articles, checklists and SOPs follow consistent layouts and templates, with version histories, flags and reviews, and links between related records.

Password vault

Company and personal credential vaults store passwords and one-time passcodes, with role-based access, group permissions and a full audit history.

Assets, IP addresses and racks

Devices, vendors and systems are tracked through structured forms, alongside IP address management, rack layouts and a photo gallery.

Expirations and monitoring

Domains, SSL certificates, warranties and contract renewals are tracked with alerts before they lapse, and the plan includes website and SSL monitoring.

Client portal

Clients get limited access to their own documentation through a portal. Read-only portal users are unlimited and do not count toward the license total.

Hudu AI and MCP server

Plain-English questions are answered from assets, articles and client data with source links, and an MCP server connects Hudu to Claude, ChatGPT or Copilot. Included in the plan.

Microsoft SharePoint

Team and communication sites

Sites for individual teams and for organization-wide news, resources and campaigns, built from templates with flexible layouts and drag-and-drop editing.

Document libraries

Libraries keep version history and access control for every file. Documents can be edited by several people in real time, and files and folders can be kept offline.

Microsoft Lists

Lists share, organize and track structured information next to a site's pages and files, and are included in every business plan.

Granular permissions

Administrators control access at the site, list and item level and can apply policies that govern how files are shared.

Copilot in SharePoint

Drafts pages and sites from a natural-language description or from an existing Word or PowerPoint file. Copilot is built into Standard and Premium and an add-on for Basic.

Customization and automation

Sites can be extended with site designs, web parts, Power Apps and Power Automate, or with custom development on the SharePoint Framework (SPFx).

Hudu

• Hudu$27

  per user / month, billed annually ($30 billed monthly)

  One plan, cloud-hosted or self-hosted: documentation, password vault, assets, IPAM, client portal with unlimited free portal users, AI assistant, API and SSO.

• Hudu Radar Starter$44

  per month, billed annually at $529 ($49 billed monthly)

  Optional network discovery add-on with 5 collectors. One collector is one Radar install in a client environment.

• Hudu Radar Growth$89

  per month, billed annually at $1,068 ($99 billed monthly)

  The Radar network discovery add-on with 25 collectors.

• Hudu Radar Scale$269

  per month, billed annually at $3,229 ($299 billed monthly)

  The Radar network discovery add-on with 150 collectors.

• Hudu Radar Enterprise$449

  per month, billed annually at $5,389 ($499 billed monthly)

  The Radar network discovery add-on with 500 collectors. Larger deployments are quoted on request.

Microsoft SharePoint

• Business Basic (no Teams)$5.40

  per user / month, paid yearly ($7.00 with Teams)

  SharePoint team and communication sites, document libraries and Microsoft Lists, with 1 TB of cloud storage per user and web and mobile Office apps.

• Business Standard with Copilot$23.50

  per user / month, paid yearly ($20.30 without Teams)

  The same SharePoint features plus desktop Office apps and work-grounded Copilot, which is an add-on to Business Basic.

• Business Premium with Copilot$32.00

  per user / month, paid yearly ($28.80 without Teams)

  Everything in Standard plus Intune device management, Defender for Business and Purview Information Protection.

Hudu

• Annual discount

  Save 10% with annual billing

  The pricing page marks annual billing as saving 10%: $27 per user a month instead of $30 billed monthly, with no minimums or contracts.

Microsoft SharePoint

• Nonprofit

  Nonprofit grant and staff pricing

  Eligible nonprofits get Microsoft 365 Business Basic as a grant, free for up to 300 users, with Business Standard at $3.50 and Business Premium at $5.50 per user / month, paid yearly.

• Other savings

  Copilot Business add-on at $18.00 until Dec 31, 2026

  The Microsoft 365 Copilot Business add-on is listed from $18.00 instead of $21.00 per user / month between July 1 and December 31, 2026. It needs an annual commitment and covers the first year only.