Twos vs Workflowy

Twos

• People who want notes, to-dos and reminders in one daily list
• Quick capture from a phone, watch, browser or messaging app
• Households sharing lists such as groceries or trip plans

Workflowy

• People who think in outlines and nested lists
• Keeping notes, to-dos and plans in one place
• College faculty and their students, who can get Pro free
• Teams working from a shared outline

Twos

• Templates, board and gallery layouts, week view, archive, backlinks and most customization need Twos Plus.
• Free accounts get 20 AI chat messages a month; unlimited chat is part of Plus.
• Two-way sync with Apple and Google Calendar and with Apple Reminders is offered on iPhone and iPad only.
• Twos says prices vary by country and are set by the App Store, Google Play and Stripe, so the price in the app can differ from the US dollar list price.

Workflowy

• The free Basic plan allows 100 new nodes per month and 100 MB of file uploads; past the limit you are prompted to subscribe.
• Content is organized as one bullet outline, with no separate documents or folders.
• Workflowy describes its API as basic, supporting CRUD operations.
• The optional AI features send prompts and selected content to third-party model providers, named as OpenAI and Anthropic.

Twos

Daily lists with carry-over

Whatever you write lands on the list for today, and to-dos you do not finish move to the next day automatically.

Notes, to-dos, reminders and events

A single list can mix notes, checkable to-dos, calendar events and reminders, including repeating and location-based ones on the free plan.

Search and AI chat

Search covers everything you have written, including text inside photos, and an AI chat answers questions from your own entries.

Capture from other apps

Send things in by email, text message, WhatsApp, Slack, Discord or Raycast, all landing in today's list, or add them from a browser extension, Apple Watch or Wear OS.

Sharing and collaboration

Invite specific people to write to a list, with edits appearing on both sides as they happen, or publish a list as a read-only link.

Imports, API and MCP

One-time importers cover apps such as Apple Notes, Notion, Evernote and Todoist, and a REST API, a Zapier connection and an MCP server allow automation.

Workflowy

Infinitely nested outline

Everything is a bullet that can be indented under another, so the same list works as notes, folders, to-dos and documents without separate files.

Boards, tables and node types

A bullet can be turned into a to-do, heading, paragraph, code block or quote, and a list can be laid out as a kanban-style Board or as a Table.

Tags, dates, links and mirrors

Tags, mentions and date tags filter the outline, links between bullets create backlinks, and mirrors show the same bullet in several places.

Sharing and collaboration

Notes and resources can be shared for real-time collaboration, with comments on bullets and an instant presentation view.

Calendar and quick capture

A Calendar and Timeline lay out dated items, while Quick Add, mobile sharing and Email to Workflowy capture ideas from outside the app.

AI, API and integrations

Optional AI features generate, edit and summarize content. A basic API, Zapier and a Readwise sync connect Workflowy to other apps.

Twos

• Free$0

  Unlimited things, lists and to-dos, daily lists, reminders, calendar sync, search, tags, sharing and collaboration, and 20 AI chat messages a month.

• Twos Plus$3.33

  per month, billed yearly ($39.99), or $4.99 billed monthly

  Adds the Universe view, mentions and backlinks, board and gallery layouts, templates, archive, week view, every theme and font, and unlimited AI chat.

• Plus Lifetime$199

  one-time purchase

  The same features as Twos Plus for a single payment with no renewal, including anything added to Plus later.

Workflowy

• BasicFree

  All features, with 100 nodes per month and 100 MB of file uploads.

• Pro$6.99

  per month, billed annually ($8.99 billed monthly)

  All features with unlimited nodes and unlimited uploads.

• Teams$6.99

  per user / month, paid yearly

  Unlimited nodes and file uploads for every member, one-on-one team setup and auto-backup to Dropbox.

Twos

• Annual discount

  Save 33% with yearly billing

  The pricing page lists Twos Plus at $39.99 a year against $4.99 a month, which it states as a saving of $20 or 33%.

• Lifetime license

  Plus Lifetime for $199

  A single payment of $199 unlocks Twos Plus with no subscription behind it and nothing to renew.

• Other savings

  Up to 3 free months for inviting friends

  Each friend who joins with your referral link or code earns you a free month of Plus, up to 3 months per account, and gives the friend a free week.

Workflowy

• Annual discount

  About 22% lower price with annual billing

  Pro is $6.99 per month when billed annually against $8.99 per month on monthly billing.

• Education

  Free Pro for faculty and their students

  College and university faculty can apply for free Pro for life and invite their students, who get Pro at no cost for the duration of their studies.

• Nonprofit

  50% non-profit discount on Pro

  The pricing FAQ lists a 50% non-profit discount on Pro subscriptions, arranged by emailing Workflowy.