Microsoft SharePoint vs Papyrs

Microsoft SharePoint

• Organizations on Microsoft 365 that need an intranet and team sites
• Document management with version history and item-level permissions
• Companies organizing internal content for Microsoft 365 Copilot

Papyrs

• Companies that want an intranet at a flat price instead of a per-user fee
• Non-technical staff building intranet pages by drag and drop
• Sharing a section of the wiki with clients as a portal

Microsoft SharePoint

• SharePoint's plans page lists only Microsoft 365 business bundles; no standalone SharePoint subscription is shown.
• The business plans cover 1 to 300 users; larger organizations are pointed to Microsoft 365 enterprise plans.
• Work-grounded Copilot is built into Standard and Premium only; on Business Basic it is an add-on with a regular price of $21.00 per user / month, paid yearly.
• SharePoint runs in a browser, with mobile apps for Android and iOS; Microsoft lists no dedicated desktop app.

Papyrs

• The free Personal Wiki is for one user with two subsites and 1GB of storage; the smallest paid plan is $89 a month billed annually.
• Everyone who can log in counts as a user, including read-only viewers and guests, against limits of 20, 40, 60 or 120 users.
• A custom domain and SAML need Company Wiki, and form, calendar and video widgets need Company Intranet at $899 a month.
• There are no native apps: mobile access is through iOS and Android web apps (PWAs). EU and UK customers are billed in euros.

Microsoft SharePoint

Team and communication sites

Sites for individual teams and for organization-wide news, resources and campaigns, built from templates with flexible layouts and drag-and-drop editing.

Document libraries

Libraries keep version history and access control for every file. Documents can be edited by several people in real time, and files and folders can be kept offline.

Microsoft Lists

Lists share, organize and track structured information next to a site's pages and files, and are included in every business plan.

Granular permissions

Administrators control access at the site, list and item level and can apply policies that govern how files are shared.

Copilot in SharePoint

Drafts pages and sites from a natural-language description or from an existing Word or PowerPoint file. Copilot is built into Standard and Premium and an add-on for Basic.

Customization and automation

Sites can be extended with site designs, web parts, Power Apps and Power Automate, or with custom development on the SharePoint Framework (SPFx).

Papyrs

Drag-and-drop page editor

Pages are built by dropping in widgets for text, files, checklists, polls, tables, videos and embeds. A Markdown mode and a keyboard command palette are there for people who prefer typing.

Subsites and permissions

Each subsite is a separate workspace with its own pages, menu bar, access and notification settings, used to organize content by topic, project or team.

Search and version history

Search covers pages, files, discussions and forms. Page and file versions can be compared and rolled back for the last 120 days, or without a time limit on Company Intranet.

Forms and database views

Form field widgets collect data and requests, and records can be listed, filtered, shown on a calendar and exported to CSV. These widgets are part of the Company Intranet plan.

Client portal

Sections can be shared with external people to run a client or community portal, with permission settings limiting what each person sees.

Single sign-on and API

People can log in with Google Workspace, Slack or Microsoft accounts, SAML starts on Company Wiki, and an API and Zapier connect Papyrs to other tools.

Microsoft SharePoint

• Business Basic (no Teams)$5.40

  per user / month, paid yearly ($7.00 with Teams)

  SharePoint team and communication sites, document libraries and Microsoft Lists, with 1 TB of cloud storage per user and web and mobile Office apps.

• Business Standard with Copilot$23.50

  per user / month, paid yearly ($20.30 without Teams)

  The same SharePoint features plus desktop Office apps and work-grounded Copilot, which is an add-on to Business Basic.

• Business Premium with Copilot$32.00

  per user / month, paid yearly ($28.80 without Teams)

  Everything in Standard plus Intune device management, Defender for Business and Purview Information Protection.

Papyrs

• Personal WikiFree

  One user and two subsites with all core features, unlimited pages and 1GB of storage.

• Team Wiki$89

  per month for up to 20 users, billed annually ($99 billed monthly)

  Up to 20 users and 20 subsites, no storage limit and advanced admin. A 40-user version is $179 a month billed annually, or $199 monthly.

• Company Wiki$347

  per month for up to 60 users, billed annually ($386 billed monthly)

  Up to 60 users and 60 subsites, a custom domain and SAML single sign-on. A 120-user version is $539 a month billed annually, or $599 monthly.

• Company Intranet$899

  per month, no user limit, billed annually ($999 billed monthly)

  No user limit, up to 100 subsites, unlimited version history, federated identity management and the calendar, video and form field widgets.

• EnterpriseCustom

  Unlimited subsites, IP firewall, audit log, password policies, LDAP single sign-on, an SLA with priority support and white-label branding.

Microsoft SharePoint

• Nonprofit

  Nonprofit grant and staff pricing

  Eligible nonprofits get Microsoft 365 Business Basic as a grant, free for up to 300 users, with Business Standard at $3.50 and Business Premium at $5.50 per user / month, paid yearly.

• Other savings

  Copilot Business add-on at $18.00 until Dec 31, 2026

  The Microsoft 365 Copilot Business add-on is listed from $18.00 instead of $21.00 per user / month between July 1 and December 31, 2026. It needs an annual commitment and covers the first year only.

Papyrs

• Annual discount

  Save 10% by paying annually

  The pricing page lists a 10% saving for annual payment: Team Wiki is $89 a month instead of $99, and Company Intranet $899 instead of $999.

• Nonprofit

  15% off for charities

  The pricing FAQ offers a 15% discount to charities and 501(c)(3) organizations or their equivalent.

• Education

  15% off for educational organizations

  The same pricing FAQ extends the 15% discount to educational organizations.