FunctionFox vs Harvest (2026): which should you pick?

Pick FunctionFox if

• Fits if you run a small agency tracking budgets and hours together
• Makes sense if you want one tool for estimates and timesheets

Look elsewhere if

• Skip it if you work alone, as every plan needs at least 3 users
• Skip it if you want to try before buying, as no free plan or trial is listed
• Pricey if you need Gantt charts or availability reports, which need Premier at $16 a user
• Watch out: custom intake forms and the request portal only arrive on In-House at $36.75 a user
• Not for you if you need phone apps or integrations, as none are listed

Pick Harvest if

• Fits if you run an agency or consultancy and bill clients for tracked hours
• Works for solo freelancers with one or two active projects, who can stay on the free plan

Look elsewhere if

• Tight if you're staying free with more than 2 projects or a second person
• Pricey if you need timesheet approvals, profitability reports or SAML SSO, which sit on Enterprise at $14 a seat
• Skip it if you want scheduling included, since Harvest Forecast is billed separately at $5 a person
• Watch out: $9 a seat is a starting price, and extra invoices, projects, clients and tasks are billed on use
• Not for you if you want automatic tracking or a Linux app, as neither is listed

FunctionFox

• Every plan requires at least 3 users.
• The pricing page does not mention a free plan or a free trial; it offers a demo booking.
• Gantt charts, to-dos and availability reports need Premier; custom job intake forms need In-House.

Harvest

• The free plan is limited to 1 seat and 2 projects.
• Paid prices are shown as starting prices: the pricing page says additional invoices, projects, clients and tasks are billed based on use.
• Timesheet approvals, profitability reporting and SAML-based SSO need the Enterprise plan.
• No Linux desktop app is listed, and scheduling needs the separately billed Harvest Forecast.

FunctionFox

Timesheets with a timer

Enter time on a timesheet or with a stopwatch, with approvals, reminders, batch timesheets and locking of projects and timesheets.

Estimates, budgets and retainers

Build fixed-fee or hourly estimates, apply billable rates and markups, track job costs and manage retainers on every plan.

Schedules and Gantt charts

Premier and In-House add project schedules, Gantt charts, milestones, calendar and board views and recurring to-dos.

Resource availability

Availability and traffic reports show who has capacity; resource forecasting is listed on the higher plans.

Request forms

In-House includes a request portal with custom job intake forms and email alerts when new requests arrive.

Harvest

Timers and timesheets

One-click timers, daily and weekly timesheets and calendar imports in the browser, desktop and mobile apps, with automated reminders to submit time.

Invoicing and online payments

Invoices are generated from the tracked time and expenses already in the account, and clients can pay them through the PayPal and Stripe integrations.

Expense tracking

Receipts and reimbursable costs are logged alongside time, so they can be added to the same client invoice.

Budgets and reports

Project budgets update as time is logged. Team capacity and utilization reports start on Teams, and profitability reporting is limited to Enterprise.

Approvals and audit trail

Enterprise adds timesheet approval before hours are billed, an activity log of every time entry and edit, and the option to require notes on entries.

Harvest Forecast

A companion scheduling and capacity planning tool that connects to Harvest. It is billed separately at $5 per person a month on annual billing.

FunctionFox

• Classic$10.50

  per user / month, billed annually ($12.75 billed monthly)

  Timesheets with a stopwatch timer, unlimited clients and projects, estimate and budget tracking, retainers and reports. 3-user minimum.

• Premier$16

  per user / month, billed annually ($19.25 billed monthly)

  Adds a to-do list, Gantt charts and schedules, availability and traffic reports and an internal blog. 3-user minimum.

• In-House$36.75

  per user / month, billed annually ($44 billed monthly)

  Adds custom job intake forms, a request portal, an advanced report builder and unlimited custom job fields. 3-user minimum.

Harvest

• Free$0

  1 seat and 2 projects, with time tracking, invoicing, expense tracking, project estimates and basic reports.

• Teams$9

  per seat / month, billed annually ($11 billed monthly)

  Unlimited seats, billable and cost rates, team capacity reporting, CSV import, and accounting and payment integrations. Listed as a starting price.

• Enterprise$14

  per seat / month, billed annually ($17.50 billed monthly)

  Adds unlimited custom reports, profitability reporting, timesheet approvals, an activity log, SAML-based SSO and required notes.

• Enterprise PlusCustom

  Adds custom integrations, product customization, a dedicated customer success manager, assisted data migration and white labelling.

FunctionFox

No public discounts listed.

Harvest

• Annual discount

  20% off when paying for the year up front

  Harvest's pricing FAQ states a 20% discount for yearly payment. Enterprise is listed at $14 per seat a month annually against $17.50 monthly, and Teams at $9 against $11.