Hubstaff vs Trackabi (2026): which should you pick?

Pick Hubstaff if

• Fits if you manage a remote team and want screenshots and activity data as proof of work
• Works for companies that pay contractors from their tracked hours

Look elsewhere if

• Skip it if you want a free plan, as free use ends with the 14-day trial
• Pricey if you need integrations, app and URL tracking or payroll, because those mean Team at $10 a seat
• Not for you if you work alone, since the plans have a 2-seat minimum
• Watch out: Insights, Tasks, Locations and the silent app cost $1.67 to $3.33 a seat extra on lower plans
• Tight if you're on Starter, with 500 screenshots a seat a month, limited reports and no integrations

Pick Trackabi if

• Fits if you run a team of up to 5 and want a free tracker
• Works for teams that need desktop, web and phone timers

Look elsewhere if

• Tight if you go past 5 users, 30 projects or 10 clients on the free plan
• Watch out: paid prices are for teams starting at 5 users, and the page doesn't say which billing toggle it opens on
• Watch out: activity monitoring and screenshots only come from the desktop app, not the web timer
• Tight if you need many user roles, as Starter allows only 3

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Trackabi

• The page does not say which billing toggle it opens on; $3.20 and $4 sit beside annual totals ($192 and $240 for 5 users), so they are read as annual.
• Paid prices are shown for teams starting at 5 users.
• Activity monitoring and screenshots come from the desktop app, not the web timer.
• The Starter plan is capped at 5 users and 30 active projects.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Trackabi

Desktop, web and mobile timers

A desktop app for Windows, Mac and Linux with idle detection, a browser timer, and iOS and Android apps with GPS locations.

Activity monitoring

Logs apps and URLs, scores activity, separates productive and unproductive time and can capture screenshots at a set frequency.

Leave planning

Individual and company leave schedules, with requests that managers can approve.

Reports, invoices and payroll

Timesheet reports export to Excel and PDF, and the hours feed invoices, payments, wages and paystub generation.

Project plans and expenses

Estimate project time by task and milestone, with projected cost against actual spending.

Trackabi AI

Each user gets monthly AI credits for answers about their data; more credits can be bought.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Trackabi

• Starter$0

  Up to 5 users, 30 active projects, 10 active clients and 3 user roles.

• Growth$3.20

  per user / month, billed annually, from 5 users

  Up to 50 users, 200 active projects and 50 active clients. The page shows $16 a month for a 5-user team.

• Scale$4

  per user / month, billed annually, from 5 users

  Unlimited users, projects and clients, and up to 100 user roles. The page shows $20 a month for 5 users.

• EnterpriseCustom

  Quote-based plan with unlimited roles and teams.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.

Trackabi

• Annual discount

  Save 20% with annual billing

  Trackabi's pricing page says annual billing saves 20% compared with monthly billing.