Waybook vs Zoho Learn

Waybook

• Companies of 20 or more documenting SOPs and onboarding new hires in one place
• Teams that need a record of who has read and acknowledged a policy
• Compliance training with deadlines, tests and completion reports

Zoho Learn

• Companies that want SOPs and employee training in the same tool
• Small teams: the Free plan covers 5 users
• Organizations training customers or partners through branded portals

Waybook

• There is no free plan, only a 7-day trial, and every plan is priced for a minimum of 20 members.
• Approvals, the audit log, SSO and directory sync, enforced 2FA and custom domains need Pro, which costs twice as much as Core.
• Core limits the glossary to 5 terms, and self-serve pricing stops at 500 seats; larger teams are sent to sales.
• The pricing page says SSO and directory sync carry minimum seat requirements that depend on the identity provider.

Zoho Learn

• The Free plan stops at 5 users, 3 spaces, 5 manuals and 5 courses, and has no external sharing, version history or PDF export.
• Article drafts, templates, verification reminders, mandatory reads, knowledge reports and a custom domain are limited to Professional.
• Custom portals are a paid add-on on Express, from $0.50 per portal user a month; Professional includes one portal with five portal users.
• The signup page offers a 7-day free trial, while the pricing FAQ describes a 30-day trial of the Professional plan.

Waybook

Subjects, documents and steps

Every plan allows unlimited subjects, documents and steps. A step can hold video, images, checklists, tables, callouts, code, maps, PDFs and web embeds, added with a slash command.

Learning paths, tests and tracking

Learning paths put documents and tasks in a guided order for a role, with tests, fixed due dates and reports on who has completed what. Recurring due dates need Pro.

Search and Waybook Ask

Search covers every title and step, and Waybook Ask answers questions in plain English from the workspace's own published documents, respecting each member's permissions.

AI writer, templates and flow charts

The AI content writer is unlimited on every plan, alongside a template library for SOPs, policies and training and interactive flow charts with decision points.

Waybook Shots

A Chrome extension that captures a workflow on screen and turns each click into a step of an SOP, which can be shared by link, embedded in Waybook or exported as PDF.

Approvals and audit trail

Pro adds approval stages that block publishing until signed off, document verification with review dates, confirmation steps, full version history and an audit log.

Zoho Learn

Spaces, manuals and articles

Knowledge sits in a built-in hierarchy: spaces for teams or departments, manuals for topics, and articles that can be grouped into chapters.

Collaborative editor

Several authors can edit an article at once and discuss it in inline comments. Articles take tables, embedded video, syntax-highlighted code blocks, drawings and flowcharts.

Verification and mandatory reads

Verification reminders prompt authors to review articles, and mandatory reads confirm that people have read them. Both are on Professional, which also keeps unlimited version history.

Course builder

Courses combine text, video and document lessons with quizzes and accept imported SCORM packages. Learning paths chain courses together, and certificates are issued on completion.

Zia AI assistant

Zia drafts an SOP from a single prompt, rephrases and summarizes articles, and generates course outlines, text lessons and assignment questions.

Custom portals

Branded public or private portals share manuals and deliver training to customers, partners and other people outside the organization.

Waybook

• Core$99

  per month for 20 members, billed annually ($119 billed monthly)

  Extra members $5 each a month ($6 on monthly billing). Unlimited documents, AI writer, tests, learning paths, mobile app and a glossary of up to 5 terms.

• Pro$198

  per month for 20 members, billed annually ($238 billed monthly)

  Extra members $10 each a month ($12 on monthly billing). Adds approvals, document verification, audit log, SSO, custom domain and Waybook MCP.

• EnterpriseCustom

  Priced on request. Adds dedicated support, setup consultation, custom reporting, bespoke integrations, a custom email sender and IP whitelisting.

Zoho Learn

• Free$0

  5 users, 3 spaces, 5 manuals, 5 courses, 2 learning paths and 1 GB of storage, with one question bank of 20 questions.

• Express$0.83

  per user / month, billed annually ($1 billed monthly)

  10 spaces, 50 manuals, 25 courses and 1 GB per user, plus password-protected external sharing, 30 days of version history and PDF export.

• Professional$2.50

  per user / month, billed annually ($3 billed monthly)

  Unlimited spaces, manuals and courses with 5 GB per user, plus assignments, article drafts and templates, verification and mandatory reads.

Waybook

• Annual discount

  Save 17% with annual billing

  The pricing page marks annual billing as saving 17%: Core is $99 a month instead of $119, and Pro $198 instead of $238, each for 20 members.

Zoho Learn

• Annual discount

  Save 17% with yearly billing

  The pricing page marks yearly billing as saving 17%: Express drops from $1 to $0.83 and Professional from $3 to $2.50 per user a month.

• Nonprofit

  Special pricing for nonprofits

  The pricing FAQ says Zoho Learn has special pricing for non-profit organizations. No rate is published, so it has to be requested.

• Education

  Special pricing for educational institutions

  The pricing FAQ says Zoho Learn has special pricing for educational institutions. No rate is published, so it has to be requested.