Alternatives · Docs & Wikis
Whale alternatives
Whale compared with 6 alternatives: Trainual, Waybook, SweetProcess, Scribe, Tango and 1 more.
Whale has a free plan. Paid plans start at $249 per month, billed yearly ($399 billed monthly). 3 of the 6 alternatives are free or have a free plan. 2 more offer a free trial.
6 tools · Listings checked up to Oct 9, 2026 · Where the facts come from
At a glance
| Tool | Price | Free plan | Runs on |
|---|---|---|---|
| WhaleThis tool | Free plan · from $249/mo | Yes | Web, iOS, Android, Browser extension |
| Trainual | Paid | No | Web, iOS, Android, Browser extension |
| Waybook | Free trial · from $99/mo | Trial only | Web, iOS, Android, Browser extension |
| SweetProcess | Free trial · from $82.50/mo | Trial only | Web, Browser extension |
| Scribe | Free plan · from $13/mo | Yes | Web, macOS, Windows, Browser extension |
| Tango | Free plan · from $15/mo | Yes | Web, macOS, Windows, Browser extension |
| Zoho Learn | Free plan · from $0.83/mo | Yes | Web, iOS, Android |
How each one differs from Whale
- Paid
Trainual
Training and SOP platform for onboarding and running teams
- Whale has a free plan. Trainual does not.
- Trainual also covers documents.
- Whale also covers wiki and reports.
Suits: Companies of roughly 25 to 1,000 employees documenting how work gets done
- Free trial · from $99/mo
Waybook
SOP, onboarding and training playbook for growing teams
- Waybook starts at $99 per month for 20 members, billed annually ($119 billed monthly). Whale starts at $249 per month, billed yearly ($399 billed monthly).
- Whale has a free plan. Waybook does not, though it has a free trial.
- Waybook also covers screenshots and diagrams.
- Whale also covers screen recording.
Suits: Companies of 20 or more documenting SOPs and onboarding new hires in one place
- Free trial · from $82.50/mo
SweetProcess
SOP, process and policy documentation with task tracking
- SweetProcess starts at $82.50 per month for up to 10 members, billed yearly ($99 billed monthly). Whale starts at $249 per month, billed yearly ($399 billed monthly).
- Whale has a free plan. SweetProcess does not, though it has a free trial.
- Only Whale lists iOS and Android apps.
- SweetProcess also covers tasks and diagrams.
- Whale also covers AI search, screen recording and reports.
Suits: Small and mid-sized businesses writing down recurring procedures for staff
- Free plan · from $13/mo
Scribe
Step-by-step guides captured automatically as you work
- Scribe starts at $13 per seat / month, billed yearly (Pro Team, 5-seat minimum). Whale starts at $249 per month, billed yearly ($399 billed monthly).
- Only Scribe lists macOS and Windows apps.
- Only Whale lists iOS and Android apps.
- Scribe also covers screenshots and documents.
- Whale also covers AI search, wiki, templates, screen recording and reports.
Suits: Writing SOPs and how-to guides without taking screenshots by hand
- Free plan · from $15/mo
Tango
Captures workflows as step-by-step guides with screenshots
- Tango starts at $15 per user / month, billed annually (workspaces of 3+ users). Whale starts at $249 per month, billed yearly ($399 billed monthly).
- Only Tango lists macOS and Windows apps.
- Only Whale lists iOS and Android apps.
- Tango also covers screenshots and documents.
- Whale also covers AI search, wiki, templates, screen recording and reports.
Suits: Documenting how to do a task in a web app without writing it up
- Free plan · from $0.83/mo
Zoho Learn
Team knowledge base and training courses in one platform
- Zoho Learn starts at $0.83 per user / month, billed annually ($1 billed monthly). Whale starts at $249 per month, billed yearly ($399 billed monthly).
- Only Whale lists a browser extension.
- Whale also covers AI search and screen recording.
Suits: Companies that want SOPs and employee training in the same tool
Limits worth knowing in Whale
- The Free plan is capped at 10 members, 1 creator and 20 Playbook items, and has no PDF or Word export, version history or insights.
- Paid plans start at $249 a month billed yearly with 3 creators; extra creators on Scale cost $29 each a month, or $39 on monthly billing.
- Enforced SSO and the video editor need Advance, and API access, SCIM provisioning and approval flows are Enterprise only.
- Vendor pages disagree on members: the plan cards say limited on Scale and Advance, while the machine-readable pricing file says unlimited.
Common questions
What are the alternatives to Whale?
The alternatives to Whale in this directory are Trainual, Waybook, SweetProcess, Scribe, Tango and Zoho Learn. Each one has a side-by-side comparison with Whale.
Is there a free alternative to Whale?
Yes. Scribe, Tango and Zoho Learn have a free plan alongside paid ones.
Which Whale alternatives work on Windows?
The Whale listing does not include a Windows app. Scribe and Tango list one.
Which Whale alternatives work on macOS?
The Whale listing does not include a macOS app. Scribe and Tango list one.
When were these prices checked?
Each listing shows its own date. On this page they run from Oct 5, 2026 to Oct 9, 2026. Vendors change prices without notice, so confirm on their site before you buy.