Hubstaff vs Workyard (2026): which should you pick?

Pick Hubstaff if

• Fits if you manage a remote team and want screenshots and activity data as proof of work
• Works for companies that pay contractors from their tracked hours

Look elsewhere if

• Skip it if you want a free plan, as free use ends with the 14-day trial
• Pricey if you need integrations, app and URL tracking or payroll, because those mean Team at $10 a seat
• Not for you if you work alone, since the plans have a 2-seat minimum
• Watch out: Insights, Tasks, Locations and the silent app cost $1.67 to $3.33 a seat extra on lower plans
• Tight if you're on Starter, with 500 screenshots a seat a month, limited reports and no integrations

Pick Workyard if

• Fits if you run field crews and need GPS clock-ins with payroll export
• Makes sense if you want labour cost by project

Look elsewhere if

• Skip it if you want prices before a sales call, as only the $6 starting price is shown
• Tight if you want scheduling or geofence rules, as they need Pro
• Watch out: the API needs Autopilot and no price is shown
• Watch out: the pages do not say which phone systems the app supports

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Workyard

• Only a starting price of $6 per user a month is published; the other plans show no price.
• Scheduling, geofence rules, kiosk and project labor costing need Pro or higher, and the API needs Autopilot.
• The pages read do not list which mobile operating systems the clock-in app supports.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Workyard

GPS time clock

A mobile clock in and out app with supervisor-led entry, so one person can start a whole crew, plus notes, receipts and photos on time cards.

Location and mileage

Shows addresses visited, time on site and driving trips with mileage, without setting up geofences, and a live map of crew locations.

Labor cost by project

Pro requires project and cost-code tagging at clock-in and updates labor costs on project reports at each clock-out.

Break and overtime rules

Break reminders and overtime calculations follow state, federal or custom rules, with an audit history of time card edits and approvals.

Autopilot corrections

The Autopilot plan includes a time assistant that finds and fixes timecards for a pay period, with admin approval before payroll.

Payroll and accounting export

One-click export to QuickBooks, ADP and Gusto, and a developer API with more than 60 endpoints included on Autopilot.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Workyard

• Starter$6

  per user / month, billed annually; monthly also offered

  The page's starting price, not tied to a plan by name. Time clock app, GPS and mileage, break and overtime rules, payroll export, phone support.

• ProCustom

  No price shown. Adds scheduling and tasks, time off, geofence clock-in rules, kiosk, unlimited projects and labor cost reporting by project and cost code.

• AutopilotCustom

  No price shown. Adds an AI time assistant that fixes timecards, automatic clock-in at geofences, meal break rules, sign-offs, ERP sync and API access.

• EnterpriseCustom

  No price shown. Adds large rollout support, custom integrations, scalable pricing and a dedicated account manager.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.

Workyard

No public discounts listed.