OnTheClock vs Workyard (2026): which should you pick?

Pick OnTheClock if

• Fits if you run hourly staff and want clock-in and schedules together
• Works for businesses under 100 employees

Look elsewhere if

• Watch out: a $5 base fee is charged every month on top of the per-employee price
• Pricey if you want payroll, at $6 per paid employee plus a $40 base and a $250 migration fee
• Too light for large firms, as plans are for under 100 employees and bigger ones are quoted
• Skip it if you want a free plan, as it bills monthly after the 30-day trial

Pick Workyard if

• Fits if you run field crews and need GPS clock-ins with payroll export
• Makes sense if you want labour cost by project

Look elsewhere if

• Skip it if you want prices before a sales call, as only the $6 starting price is shown
• Tight if you want scheduling or geofence rules, as they need Pro
• Watch out: the API needs Autopilot and no price is shown
• Watch out: the pages do not say which phone systems the app supports

OnTheClock

• Standard plans are designed for under 100 employees; larger organizations are quoted under Enterprise.
• Billing is monthly, and a $5 monthly base fee is charged on top of the per-employee price.
• Payroll costs extra ($6 per paid employee plus a $40 monthly base) and has a one-time $250 migration fee.
• Discounts for education, government and churches or nonprofits are by request.

Workyard

• Only a starting price of $6 per user a month is published; the other plans show no price.
• Scheduling, geofence rules, kiosk and project labor costing need Pro or higher, and the API needs Autopilot.
• The pages read do not list which mobile operating systems the clock-in app supports.

OnTheClock

Online and mobile time clock

Employees clock in from a browser, desktop, kiosk or mobile app, with timesheet editing, approvals, rounding rules and automatic break tracking.

GPS and punch controls

Location maps, GPS breadcrumb trails, geofencing, IP and Wi-Fi restrictions and biometric fingerprint clocks help verify where employees start work.

Scheduling

Drag-and-drop schedules by employee, location or department, an hours estimator, and schedules shared by email, web, PDF or Excel.

Time off and overtime

Tracks paid time off balances, overtime calculations, salaried employee time, and tips, bonuses, commissions and mileage.

Payroll

An optional add-on runs payroll with direct deposit, state and federal tax compliance, benefit withholdings and year-end forms.

Payroll integrations

One-click exports for QuickBooks, Gusto, ADP, Paychex, Square Payroll and others, plus CSV and PDF export.

Workyard

GPS time clock

A mobile clock in and out app with supervisor-led entry, so one person can start a whole crew, plus notes, receipts and photos on time cards.

Location and mileage

Shows addresses visited, time on site and driving trips with mileage, without setting up geofences, and a live map of crew locations.

Labor cost by project

Pro requires project and cost-code tagging at clock-in and updates labor costs on project reports at each clock-out.

Break and overtime rules

Break reminders and overtime calculations follow state, federal or custom rules, with an audit history of time card edits and approvals.

Autopilot corrections

The Autopilot plan includes a time assistant that finds and fixes timecards for a pay period, with admin approval before payroll.

Payroll and accounting export

One-click export to QuickBooks, ADP and Gusto, and a developer API with more than 60 endpoints included on Autopilot.

OnTheClock

• Time and scheduling$4

  per employee / month, plus $5 base fee a month, billed monthly

  One plan with everything: time clock, scheduling, time off, GPS and geofencing, overtime, payroll integrations and support.

• Payroll add-on$6

  per paid employee / month, plus $40 base fee a month

  Unlimited payroll runs, direct deposit, tax filing, W-2s and 1099s. A one-time $250 migration and onboarding fee applies.

• EnterpriseCustom

  For businesses with more than 100 employees. Contact sales for pricing.

Workyard

• Starter$6

  per user / month, billed annually; monthly also offered

  The page's starting price, not tied to a plan by name. Time clock app, GPS and mileage, break and overtime rules, payroll export, phone support.

• ProCustom

  No price shown. Adds scheduling and tasks, time off, geofence clock-in rules, kiosk, unlimited projects and labor cost reporting by project and cost code.

• AutopilotCustom

  No price shown. Adds an AI time assistant that fixes timecards, automatic clock-in at geofences, meal break rules, sign-offs, ERP sync and API access.

• EnterpriseCustom

  No price shown. Adds large rollout support, custom integrations, scalable pricing and a dedicated account manager.

OnTheClock

• Education

  Discounts for education, government and nonprofits

  The pricing page lists education, government, and churches and nonprofits as eligible for a discount, which is given on request.

Workyard

No public discounts listed.