Invoice Ninja vs InvoiceFly (2026): which should you pick?
As of Nov 13, 2026, Invoice Ninja grades higher than InvoiceFly: 2.8 against 2.2 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Invoice Ninja grades higher on the free plan and platforms. They get the same grade on value for money, features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Invoice Ninja
Invoicing, expenses and time tracking with a free plan
InvoiceFly
Invoice and estimate app for contractors and small businesses
Which one is for you
Pick Invoice Ninja if
- Fits if you're a freelancer with 5 clients or fewer and want invoicing for free
- Works for people who'd like to self-host their invoicing
Look elsewhere if
- Tight if you have more than 5 clients: the free plan stops there
- Skip it if you want the API, branding removed or payment reminders for free, as they're Pro
- Not for you if you need bank sync or PEPPOL e-invoicing but don't want Enterprise
- Watch out: self-hosting is under the Elastic License v2, not an open-source license
- Too light for bookkeeping: it's invoicing, expenses and time, not a ledger
Pick InvoiceFly if
- Fits if you are a contractor who sends invoices from a phone
- Works for one small business that wants a yearly price under $100
Look elsewhere if
- Not for you if you want a free plan, as there is none
- Tight if you do not want to enter a card, as the trial needs one
- Pricey if you pay weekly, at $8.99 a week against $98.99 a year
- Watch out: each business needs its own account and subscription
- Watch out: Stripe and PayPal charge their own card fees on top
How we grade them
| 2.8GPAInvoice NinjaGood | 2.2GPAInvoiceFlyFair | |
|---|---|---|
| Value for money | BPro is $14 a month billed monthly ($140 a year), inside the category's cheaper quarter. Enterprise starts at $18 for 1 to 2 users and rises with user count. | B$98.99 a year is about $8.25 a month, inside the cheaper quarter of accounting tools. The weekly plan at $8.99 a week is about $39 a month. |
| Free plan and trial | BA free plan with 5 clients, unlimited invoices, online payments, recurring invoices and expenses. A freelancer can live on it until the sixth client. | DA free trial that needs a card and whose length is not stated, and no free plan. |
| Features | CInvoices, payments, time tracking, expenses and e-invoicing, but no ledger, and e-invoicing is Enterprise only. | CInvoices, estimates, payments, expenses and receipt scanning do the invoicing job, but one account covers one business only. |
| Ease of use | CNo store rating on record. It's a web app where you build templates and connect payment gateways, with self-hosting as an option. | CA phone and web app where you set up your business, templates and payments, and no store rating on record. |
| Platforms and integrations | AWeb, Mac, Windows, Linux, iPhone and Android, with Stripe, PayPal, Square, Zapier, Make and QuickBooks, and a REST API on Pro. | BWeb, iOS and Android, with payments through Stripe and PayPal only. |
| Best for | free invoicing for a handful of clients | invoices and estimates for contractors |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Invoice Ninja and InvoiceFly. How we grade
Price against what you get
Invoice Ninja starts at $14 a month and scores 2.7 out of 4 on features, ease of use and platforms. InvoiceFly starts at $8.25 a month when paid by the year and scores 2.3.
Invoice Ninja scores higher, and starts $5.75 a month higher: the question is whether the extra is worth that to you. Of the other accounting and invoicing tools on the chart, 2 score higher than Invoice Ninja for less, and 11 score higher than InvoiceFly for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Invoice Ninja is self-hostable, according to its own site.
- Invoice Ninja also covers time tracking.
- InvoiceFly also covers reports.
At a glance
| Invoice Ninja | InvoiceFly | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $14 per month, billed monthly ($140 billed annually) | $98.99 per year, or $8.99 per week billed weekly |
| Free plan | Up to 5 clients with unlimited invoices, 11 templates, online payments, recurring invoices, expenses and projects. | None |
| Free trial | None listed | Free trial; a card is required and its length is not stated |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Made by | Invoice Ninja | Labhouse Mobile SL |
| Price read from | invoiceninja.com | invoicefly.com |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
Invoice Ninja
- The free plan stops at 5 clients; the API, branding removal and payment reminders need Pro.
- Bank sync and e-invoicing are Enterprise only, and Enterprise is priced by number of users.
- Self-hosted use is under the Elastic License v2, not an open-source license; reselling it as a service needs a separate agreement.
- Paid plans carry a 30-day money-back promise, per the pricing page.
InvoiceFly
- There is no free plan; the trial needs a payment card and converts to a subscription.
- Each business needs its own account and subscription; multiple businesses on one account is not supported yet.
- Stripe and PayPal charge their own card-processing fees on top of the subscription.
- The weekly plan costs $8.99 a week, so it is the more expensive way to pay over a year.
Key features
Invoice Ninja
- Invoices, quotes and recurring billing
- Create invoices with 11 templates, take deposits and partial payments, and set up recurring or automatic billing.
- Online payments
- Clients pay from a portal with gateways such as Stripe, PayPal, Square and GoCardless.
- Time tracking and projects
- Track billable time against projects, view them on Kanban boards and invoice the hours.
- Expenses and vendors
- Record expenses and vendors, and run reports on invoices, expenses and profit and loss on paid plans.
- E-invoicing
- Enterprise includes PEPPOL network access with 250 credits and bank account sync through Yodlee or GoCardless.
- Self-hosting
- The source code is on GitHub under the Elastic License v2, so you can run it on your own server using Docker.
InvoiceFly
- Invoices and estimates
- Unlimited invoices and estimates on both plans, with recurring invoices and invoice signatures listed on the site.
- Online payments
- Clients can pay by card or online through Stripe and PayPal, which charge their own fees.
- Expense tracker and reports
- Expenses are tracked in the app, with business reports and a dashboard of invoices and clients.
- Payment notifications
- The mobile app sends notifications when invoices are viewed or paid.
- Time tracking and receipt scanning
- The product menu lists time tracking and a receipt scanner app alongside invoicing.
- Free templates and generators
- The site offers free invoice templates and an invoice generator that can be used before signing up.
Plans
Invoice Ninja
Free$0
Up to 5 clients, unlimited invoicing, online payments, recurring invoices, expenses and time tracking.
Ninja Pro$14
per month, billed monthly ($140 billed annually)
Unlimited clients, removes Invoice Ninja branding, REST API access, late-payment reminders and profit and loss reports.
Enterprise$18
per month for 1-2 users, billed monthly
Everything in Pro plus bank sync, e-invoicing with PEPPOL, user permissions and up to 100 users; $300 a month at 51-100 users.
Premium BusinessCustom
Priority support, a developer concierge, invoice design service and data migration help; from $280 a year, sold through sales.
InvoiceFly
Weekly Plan$8.99
per week, billed weekly
Full access: unlimited invoices and estimates, card and online payments, expense tracker and reports, mobile app and notifications.
Yearly Plan$98.99
per year, billed annually
The same features as the weekly plan; the site shows it as $1.90 a week and a 78% saving against paying weekly.
Ways to pay less
Invoice Ninja
- Annual discount
Two months free on annual billing
Paying yearly costs $140 for Pro instead of $14 a month, which the pricing page presents as two months free.
InvoiceFly
- Annual discount
78% saving on the Yearly Plan
The pricing page shows the yearly plan at $98.99, about $1.90 a week, which it labels as a 78% saving against weekly billing.
Common questions
Which is cheaper, Invoice Ninja or InvoiceFly?
As of Nov 13, 2026, InvoiceFly is cheaper to start with: $8.25 a month when paid by the year, against $14 a month for Invoice Ninja. Invoice Ninja starts at $14 per month, billed monthly ($140 billed annually), and InvoiceFly starts at $98.99 per year, or $8.99 per week billed weekly.
Which has a free plan, Invoice Ninja or InvoiceFly?
As of Nov 13, 2026, only Invoice Ninja has a free plan. InvoiceFly does not, though it has a free trial.
Which platforms do Invoice Ninja and InvoiceFly run on?
As of Nov 13, 2026, only Invoice Ninja lists macOS, Windows and Linux apps. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.