Invoice Ninja vs Vencru (2026): which should you pick?

Pick Invoice Ninja if

• Fits if you're a freelancer with 5 clients or fewer and want invoicing for free
• Works for people who'd like to self-host their invoicing

Look elsewhere if

• Tight if you have more than 5 clients: the free plan stops there
• Skip it if you want the API, branding removed or payment reminders for free, as they're Pro
• Not for you if you need bank sync or PEPPOL e-invoicing but don't want Enterprise
• Watch out: self-hosting is under the Elastic License v2, not an open-source license
• Too light for bookkeeping: it's invoicing, expenses and time, not a ledger

Pick Vencru if

• Fits if you run a small shop and want stock, invoices and a till in one account
• Works for wholesalers who need purchase orders on Growth

Look elsewhere if

• Tight if you issue more than 50 invoices and receipts a month on Starter, because they share one cap
• Skip it if you need quotes, purchase orders or vendor bills on the cheapest plan, since they start on Growth
• Watch out: warehouse inventory and multi-currency are Enterprise only
• Watch out: the pricing page doesn't list what the free plan allows

Invoice Ninja

• The free plan stops at 5 clients; the API, branding removal and payment reminders need Pro.
• Bank sync and e-invoicing are Enterprise only, and Enterprise is priced by number of users.
• Self-hosted use is under the Elastic License v2, not an open-source license; reselling it as a service needs a separate agreement.
• Paid plans carry a 30-day money-back promise, per the pricing page.

Vencru

• Invoices and POS receipts count together against a monthly cap: 50 on Starter and 200 on Growth.
• Quotes, purchase orders, vendor bills and double-entry reports need Growth or higher.
• Warehouse inventory and multi-currency need Enterprise, which has 5 users.
• The pricing page does not list the free plan's limits.

Invoice Ninja

Invoices, quotes and recurring billing

Create invoices with 11 templates, take deposits and partial payments, and set up recurring or automatic billing.

Online payments

Clients pay from a portal with gateways such as Stripe, PayPal, Square and GoCardless.

Time tracking and projects

Track billable time against projects, view them on Kanban boards and invoice the hours.

Expenses and vendors

Record expenses and vendors, and run reports on invoices, expenses and profit and loss on paid plans.

E-invoicing

Enterprise includes PEPPOL network access with 250 credits and bank account sync through Yodlee or GoCardless.

Self-hosting

The source code is on GitHub under the Elastic License v2, so you can run it on your own server using Docker.

Vencru

Inventory tracking

Track stock by product, with low-stock alerts, barcode scanning, stock counts and, on Enterprise, warehouse inventory management.

Invoices and POS receipts

Create invoices, recurring invoices, receipts and sales orders, and sell in person with the point-of-sale app. Invoices and receipts share one monthly cap.

Purchasing

Create purchase orders, record vendor bills and receive stock into inventory. Purchase orders and vendor bills start on Growth.

Double-entry accounting

Sales and purchases update the books, with COGS and inventory value. Double-entry reports are included from Growth.

Shopify order sync

Sync Shopify orders into the same inventory so stock stays in step across channels.

Spreadsheet and QuickBooks import

Bring in an existing inventory list from Excel, Zoho or QuickBooks when moving over.

Invoice Ninja

• Free$0

  Up to 5 clients, unlimited invoicing, online payments, recurring invoices, expenses and time tracking.

• Ninja Pro$14

  per month, billed monthly ($140 billed annually)

  Unlimited clients, removes Invoice Ninja branding, REST API access, late-payment reminders and profit and loss reports.

• Enterprise$18

  per month for 1-2 users, billed monthly

  Everything in Pro plus bank sync, e-invoicing with PEPPOL, user permissions and up to 100 users; $300 a month at 51-100 users.

• Premium BusinessCustom

  Priority support, a developer concierge, invoice design service and data migration help; from $280 a year, sold through sales.

Vencru

• Starter$5

  per month, billed quarterly or yearly ($6 billed monthly)

  50 invoices and POS receipts a month, 50 products, 1 user and simple business reports.

• Growth$25

  per month, billed quarterly or yearly ($30 billed monthly)

  200 invoices and receipts a month, 500 products, 3 users, purchase orders, quotes and double-entry reports.

• Enterprise$45

  per month, billed quarterly or yearly ($50 billed monthly)

  Unlimited invoices and products, 5 users, warehouse inventory, multi-currency and no Vencru branding on PDFs.

Invoice Ninja

• Annual discount

  Two months free on annual billing

  Paying yearly costs $140 for Pro instead of $14 a month, which the pricing page presents as two months free.

Vencru

• Annual discount

  Save about 20% with quarterly or yearly billing

  Vencru's pricing page shows $5, $25 and $45 a month on quarterly and yearly terms against $6, $30 and $50 billed monthly.