Kashoo vs QuickBooks Online
We give Kashoo a 2.2 GPA and QuickBooks Online a 2.4, out of 4.0. QuickBooks Online grades higher on features. They get the same grade on value for money, the free plan, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Kashoo
One-plan online accounting with unlimited users and bank feeds
QuickBooks Online
Cloud accounting from Intuit, from a free plan to 25-user Advanced
How we grade them
| 2.2GPAKashooFair | 2.4GPAQuickBooks OnlineFair | |
|---|---|---|
| Value for money | C$30 a month for the business, or $324 a year, just under the dearer quarter of accounting tools at $31.10. Everything is on that one plan, users included, so there's no upsell. There's no cheaper plan for a quiet month either, and each business pays separately. | CSimple Start is $38 a month for 1 user, above the dearer quarter of accounting tools at $31.10 but short of the dearest tenth at $49. Three users is $85, and inventory and budgets need Plus at $140. The 50% off lasts only 3 months. |
| Free plan and trial | CA 14-day free trial with no card needed. After that a card is needed to carry on, and there's no free plan, though an unpaid account is kept for 90 days. | CThere's a free plan, but it's 2 invoices a month, 3 reports and 1 bank account, with no accountant access or mobile app. You'll hit that fast. Paid plans have a 30-day trial instead of the discount. |
| Features | CInvoices with online payments, expenses and bills, sales tax, bank feeds from 5,000+ banks, projects, inventory items, several currencies and a double-entry ledger. The gap is on the listing: payroll isn't built in and comes through PaymentEvolution. | BBank feeds that learn your categories, invoices and payments, bill pay by ACH, reports, budgets, project profit, inventory, classes, AI that reconciles and flags oddities, and payroll as an add-on. That's the whole job. |
| Ease of use | CNo store rating on record. Bank feeds bring the transactions in for you, but it's still a double-entry ledger, with banks to connect and categories to learn before it runs itself. | CNo store rating on record. Its bank feeds learn how you categorize and copy you, which helps, but there are accounts to connect and reports to learn before it runs itself. |
| Platforms and integrations | BWeb, iPhone and Android, with bank feeds through Plaid, payments through Stripe and Square, and payroll through PaymentEvolution. There's no desktop app, which keeps it off an A. | BWeb, iPhone and Android, with PayPal, Square, Shopify, Amazon, Etsy, eBay, Gusto and QuickBooks Time. No desktop app is listed, and the free plan gets no mobile app or third-party apps. |
| Best for | one flat-priced plan with every feature in it | US businesses that share the books with an accountant |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Kashoo and QuickBooks Online. How we grade
Price against what you get
Kashoo starts at $30 a month and scores 2.3 out of 4 on features, ease of use and platforms. QuickBooks Online starts at $38 a month and scores 2.7.
QuickBooks Online scores higher, and starts $8 a month higher: the question is whether the extra is worth that to you. Of the other accounting and invoicing tools on the chart, 7 score higher than Kashoo for less, and 5 score higher than QuickBooks Online for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Kashoo starts at $30 per business / month, billed monthly. QuickBooks Online starts at $38 per month, billed monthly.
- QuickBooks Online has a free plan. Kashoo does not, though it has a free trial.
- QuickBooks Online also covers payroll.
At a glance
| Kashoo | QuickBooks Online | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $30 per business / month, billed monthly | $38 per month, billed monthly |
| Free plan | None | 1 user, income and expense tracking, 2 invoices a month, 3 reports and 1 connected bank. No accountant access, mobile app or third-party apps. |
| Free trial | 14-day free trial, no credit card required | 30-day free trial on paid plans, taken instead of the 3-month discount |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Kashoo | Intuit Inc. |
| Price read from | kashoo.com | quickbooks.intuit.com |
| Checked | Oct 17, 2026 | Oct 17, 2026 |
Who each one suits
Kashoo
- Sole proprietors who want one flat price with every feature included
- Small businesses that share their books with an accountant and staff
- Owners who want phone, chat and email help from the maker itself
QuickBooks Online
- US small businesses that want their accountant working in the same books
- Businesses that expect to add payroll, inventory or project tracking later
- Sole traders who only need to track income and send a few invoices
Worth knowing
Kashoo
- Each business needs its own subscription; for more than 5 businesses Kashoo quotes a package by phone, email or chat.
- Payroll is not built in: Kashoo connects to PaymentEvolution for it.
- The maker now promotes TrulySmall Accounting, $20 a month, as its newer automated product; Kashoo's help center calls this one Kashoo Classic.
- When the trial ends a card is needed to continue; an unpaid account is kept for another 90 days.
QuickBooks Online
- The advertised prices are a 50% discount for the first 3 months; the plan then renews at $38, $85, $140 or $340 a month.
- Each plan caps users: 1 on Simple Start, 3 on Essentials, 5 on Plus and 25 on Advanced.
- Payroll costs extra: Workforce Payroll alone is $50 a month plus $7 per employee, and Premium is $88 plus $13 per employee.
- These are US prices and plans; Intuit runs separate country sites for Canada, the UK, Australia, India and others.
Key features
Kashoo
- Bank feeds
- Connects to more than 5,000 banks and credit unions through Plaid and imports transactions automatically.
- Invoices and online payments
- Unlimited invoices, with customers paying straight from the invoice once a Stripe account is set up. Square sales can be brought in too.
- Expenses, bills and sales tax
- Track expenses and bills, attach unlimited receipts and documents, and track sales tax on a double-entry ledger.
- Projects, items and currencies
- Track projects and inventory items, and record transactions in more than one currency, all on the one plan.
- Unlimited users
- Add your accountant, bookkeeper and staff at no extra cost, each with their own access level.
- Mobile app
- The iOS and Android app sends invoices, shows customer balances and reports, and turns receipt photos into expenses.
QuickBooks Online
- Bank feeds and automatic categorizing
- Connect bank and card accounts and QuickBooks learns how you categorize transactions, then matches and records new ones the same way.
- Invoices and online payments
- Send invoices and estimates, take card and bank payments through QuickBooks Payments, and get status updates and reminders.
- Bills and accounts payable
- Organize and pay bills by ACH from paid plans. Standard ACH payments beyond the monthly allotment cost $0.50 each.
- Reports, budgets and projects
- Profit and loss and sales reports on every paid plan. Budgets, project profitability, inventory and class tracking start on Plus.
- Intuit Intelligence
- AI tools that categorize expenses, reconcile books and flag anomalies, with more of them unlocked on Plus and Advanced.
- Payroll through QuickBooks Workforce
- A separate subscription that runs full-service payroll, files payroll taxes and e-files 1099s, added from the same checkout.
Plans
Kashoo
Kashoo$30
per business / month, billed monthly
Every feature: unlimited invoices and users, bank feeds, sales tax, projects, inventory items, multi-currency and two-factor sign-in.
QuickBooks Online
Free$0
1 user, 2 invoices a month, profit and loss, balance sheet and account quick report, and 1 connected bank account.
Simple Start$38
per month for 1 user, billed monthly
Advertised at $19 a month for the first 3 months. Automated bookkeeping, invoicing with online payments, bill pay and access for 2 accountants.
Essentials$85
per month for up to 3 users, billed monthly
Advertised at $42.50 a month for the first 3 months. Adds enhanced reports, employee time on invoices and web lead forms.
Plus$140
per month for up to 5 users, billed monthly
Advertised at $70 a month for the first 3 months. Adds budgets, project profitability, inventory and up to 40 classes and locations.
Advanced$340
per month for up to 25 users, billed monthly
Advertised at $170 a month for the first 3 months. Adds custom roles, workflow automation, Excel sync, batch invoices and priority support.
Ways to pay less
Kashoo
- Annual discount
Pay $324 a year with annual billing
Annual billing costs $324 a year, 10% less than twelve monthly payments of $30.
QuickBooks Online
- Other savings
50% off the first 3 months
New customers on a monthly plan pay half the base price for the first 3 months, then the regular price. It does not apply to per-employee fees.
