Akiflow vs PolyPlan
We give Akiflow a 2.6 GPA and PolyPlan a 3.6, out of 4.0. PolyPlan grades higher on value for money, the free plan and platforms. They get the same grade on features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Akiflow
Time-blocking planner that pulls tasks from other apps into one inbox
PolyPlan
Visual timeline day planner that pulls in calendars and task apps
How we grade them
| 2.6GPAAkiflowGood | 3.6GPAPolyPlanExcellent | |
|---|---|---|
| Value for money | C$19 a month if you pay $228 up front, or $34 month to month. That's the pricey end for a planner: Sunsama is $17 and Morgen $15. Meeting recording is another $19 on top. | APremium is $34.99 a year, about $2.92 a month, when the typical planner starts near $8. One subscription covers iPhone, Android and the web. Monthly is $5.99, and twelve of those come to $71.88, so pay yearly if you're staying. |
| Free plan and trial | DNo free plan. You get 7 days with everything unlocked, but a card goes in first and the plan starts by itself unless you cancel. Sunsama and Morgen both give 14 days with no card. | BFree forever, with unlimited tasks and sync across your devices. But repeating tasks, integrations, automation and day templates are all Premium, and those are most of the reason to pick it. The annual plan has a 7-day trial. |
| Features | AOne inbox for tasks from Gmail, Slack, Notion, Asana, Jira and more, time blocking on your real calendar, booking links, a command bar and an AI assistant. Few planners pack in this much. | AOne timeline for tasks and events, fed by Google Calendar, Outlook, Apple Calendar, Todoist, TickTick, Things 3 and more. Day templates and automations take care of routines, and the Horizon board holds goals for the day, week, month or year. |
| Ease of use | BReviewers call it quick to set up, and the plan comes with a free 1:1 onboarding call. Still, one fan's advice was to watch the tutorials first, and a couple of reviews mention bugs. | BNo App Store rating on record, so a B is our ceiling. The idea is simple enough: one timeline with everything on it. On iPhone, Live Activities show the task you're on without opening the app. |
| Platforms and integrations | BWeb, Mac, Windows, iPhone and Android, in sync with Google and Outlook calendars. Plenty of integrations, plus Zapier, IFTTT and a connector for Claude and ChatGPT. No Linux app. | AWeb, Mac, Windows, iPhone, iPad, Apple Watch and Android, and it connects to eight calendar and task apps. The downloads page has no Linux app, which is about the only gap. |
| Best for | time blocking tasks from lots of apps | seeing tasks and events on one timeline |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Akiflow and PolyPlan. How we grade
Where they differ
- Akiflow starts at $19 per month, billed yearly ($228). PolyPlan starts at $34.99 per year (about $2.92 per month), or $5.99 billed monthly.
- PolyPlan has a free plan. Akiflow does not, though it has a free trial.
- Akiflow also covers booking links.
- PolyPlan also covers templates and kanban boards.
At a glance
| Akiflow | PolyPlan | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $19 per month, billed yearly ($228) | $34.99 per year (about $2.92 per month), or $5.99 billed monthly |
| Free plan | None | Unlimited tasks and cross-platform sync. Recurring tasks, automation, integrations with other apps and day templates are marked as not included. |
| Free trial | 7-day full-access trial. A card is required and the chosen plan starts afterwards unless cancelled. | 7-day trial on the annual plan, per the price data the pricing page loads; none is listed for monthly billing. |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Akiflow Inc. | Unstatic Co., Ltd. |
| Price read from | akiflow.com | polyplan.app |
| Checked | Oct 9, 2026 | Oct 9, 2026 |
Who each one suits
Akiflow
- People whose tasks are spread across email, chat and project tools
- Planning each day by time blocking tasks around meetings
- Keyboard-driven users who want a command bar and shortcuts
PolyPlan
- People who keep tasks in Todoist, TickTick or Things and events elsewhere
- Seeing a whole day of tasks and events on one timeline
- Repeating routines built from saved day templates
Worth knowing
Akiflow
- There is no free plan, and the 7-day trial requires a card.
- Monthly billing costs $34 per month, against $19 per month on the yearly plan.
- The AI Meeting Assistant (recording, transcripts, summaries) is a separate $19-per-month add-on.
- Desktop downloads are listed for macOS and Windows only, the Apple Watch app needs the Akiflow iPhone app, and team pricing is arranged with sales.
PolyPlan
- The Free plan covers unlimited tasks and sync only; recurring tasks, automation, integrations and day templates need Premium.
- The lower annual rate means paying $34.99 for a year up front; month-to-month billing is $5.99.
- The downloads page lists macOS, Windows, iOS and Android apps but no Linux app.
Key features
Akiflow
- Universal inbox
- Tasks from connected tools such as Gmail, Slack, Notion, Asana, Jira and Todoist land in one inbox. Zapier and IFTTT cover tools without a native integration.
- Time blocking on the calendar
- Place tasks on a calendar that syncs with Google Calendar and Outlook Calendar. Release 2.83 adds two-way iCloud Calendar sync, due for everyone on Oct 14, 2026, and Travel Time blocks before events.
- Aki AI assistant
- Ask Aki by chat or voice to plan, prioritize or move work, for example clearing an afternoon and pushing tasks to the next day. Included in Pro and labelled Beta on the features page.
- Availability sharing and booking
- Share open slots or a meeting link so other people can book one-off or recurring meetings with you.
- Command bar and shortcuts
- Create, edit and navigate tasks from the keyboard. The command bar also turns copied text from a web page into a task.
- MCP connector
- Connects Claude, ChatGPT or another MCP client to your Akiflow tasks, calendar and meetings.
PolyPlan
- Visual day timeline
- Tasks and calendar events sit together on one timeline of the day. On iPhone, Live Activities show the active task or event without opening the app.
- Calendar and task-app integrations
- Connects Google Calendar, Apple Calendar, Outlook, Apple Reminders, Todoist, TickTick, Things 3 and Microsoft To Do, so their items appear on the timeline. Integrations need Premium.
- Day templates
- A day's structure can be saved as a template and applied to other days to build repeatable routines. Day templates are a Premium feature.
- Automation
- Automations handle routine upkeep such as moving completed tasks and applying templates. Automation is a Premium feature.
- Horizon view
- A kanban-style board for planning beyond today, with goals for the day, week, month or year and custom groups in a Someday section.
- Apps across platforms
- Runs as a web app and as apps for Mac, Windows, iPhone, iPad, Apple Watch and Android. A Premium subscription bought on one platform works on the others.
Plans
Akiflow
Pro$19
per month, billed yearly ($228)
The single plan: tasks, calendar planning, integrations, the Aki AI assistant and the MCP connector. $34 per month when billed monthly.
PolyPlan
Free$0
Unlimited tasks and cross-platform sync. Recurring tasks, automation, integrations and day templates are not included.
Premium (Annual)$34.99
per year, billed annually (about $2.92 per month)
Adds recurring tasks, automation, integrations with other apps and day templates. One subscription covers iOS, Android and the web.
Premium (Monthly)$5.99
per month, billed monthly
The same Premium features billed month to month.
Ways to pay less
Akiflow
- Annual discount
Save 44% with yearly billing
Pro costs $19 per month when billed yearly ($228) instead of $34 per month on monthly billing. Akiflow lists this as a 44% saving.
- Education
40% off Pro Yearly for students and researchers
Eligible university students and researchers get 40% off Pro Yearly for life after verifying an academic email with Akiflow support.
- Other savings
Believer multi-year plans
Longer Pro commitments cost less per month: $357.60 for two years (equal to $14.90 per month) or $699 for five years.
- By country
Purchasing-power pricing in selected countries
The pricing FAQ says Akiflow may apply local purchasing-power pricing in selected countries, and that the checkout price shown for your location is the one that applies. It names no countries or amounts.
PolyPlan
- Annual discount
About 51% less with annual billing
Premium costs $34.99 a year when billed annually, against $71.88 for twelve monthly payments of $5.99.
