Apploye vs Hubstaff

Apploye

• Small teams that want free time tracking for up to 10 people
• Managers of remote staff who want screenshots with app and URL tracking
• Agencies that bill clients and pay contractors from tracked hours

Hubstaff

• Remote teams whose managers want screenshots and activity data as proof of work
• Companies that pay contractors from tracked hours
• Field teams that need mobile location tracking and geofenced job sites

Apploye

• The free Starter plan stops at 10 users, 3 projects and 3 clients, with 1 screenshot an hour and no integrations or custom reports.
• Screen recording ($4), the stealth app ($2) and, on Elite, API access ($1) are add-ons priced per user a month.
• The integrations page marks Slack, QuickBooks, PayPal and Zapier as coming soon.
• SSO, account provisioning and payment by ACH are limited to the custom-priced Enterprise plan.

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Apploye

Timers on desktop, mobile and browser

Time is tracked against projects and tasks from the desktop app, the mobile app or a Chrome extension, with idle time detection, a Pomodoro timer, offline tracking and manual entries on the web.

Screenshots and activity tracking

Captures screenshots, activity levels and the apps and URLs used while the timer runs. Starter takes 1 screenshot an hour, Elite 18 and Power 60, and a live feed shows current screens.

Timesheets and attendance

Daily, weekly, monthly and custom timesheets can be approved or denied before payroll. Clock in and out times build an attendance report, alongside time off and holidays.

Projects, tasks and budgets

Managers create projects, assign tasks and roles, and track time and budget per project. Starter is limited to 3 projects; tasks are unlimited on every plan.

Payroll and client invoices

Pay rates and bill rates are set per member, payroll is calculated from approved hours, and tracked work is invoiced to clients. Billable and non-billable hours are kept apart.

Reports and dashboard

Time and activity reports export as PDF or Excel, and a weekly summary is emailed to admins. Custom reports are included from Elite and are not part of Starter.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Apploye

• Starter$0

  Up to 10 users with 3 projects, 3 clients, 1 screenshot an hour and 1 month of timesheet, attendance and payroll history.

• Elite$4.50

  per user / month, billed annually ($6 quarterly, $7 monthly)

  Full time tracking and monitoring with 18 screenshots an hour, app and URL tracking, integrations, custom reports, invoices and payroll.

• Power$8

  per user / month, billed annually ($10.50 quarterly, $12 monthly)

  Everything in Elite plus 60 screenshots an hour, API access and real-time instant screenshots.

• EnterpriseCustom

  Adds SSO, account provisioning, a business associate agreement, payment by ACH, higher API limits, guided onboarding and dedicated support.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Apploye

• Annual discount

  30% or more off with annual billing

  The pricing FAQ gives a 30%+ discount for paying yearly: Elite is $4.50 per user a month against $7 monthly and Power $8 against $12. Quarterly billing is $6 and $10.50.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.