Otter.ai vs Rimo (2026): which should you pick?

Pick Otter.ai if

• Fits if you want to read the live transcript while a meeting or lecture is still going
• Works for students and teachers with a .edu address, which takes 20% off Pro

Look elsewhere if

• Tight if you stay free: 300 minutes a month, 30 minutes a conversation, 3 file imports ever and only your 25 most recent conversations
• Not for you if your meetings run long, as Pro stops at 1,200 minutes a month and 90 a meeting, and unlimited starts on Business at $19.99
• Pricey if you pay monthly: Pro is $16.99 and Business $30, against $8.33 and $19.99 a month on the yearly plan
• Watch out: AI Chat is capped on every plan, at 20 questions a month free, 50 on Pro and 200 at most
• Skip it if you need SSO, SCIM, the API or webhooks, which are Enterprise only at an unpublished price, with HIPAA as an add-on

Pick Rimo if

• Fits if your meetings are in Japanese and you need minutes written for the team
• Works for teams that keep customer notes in Salesforce or Dynamics

Look elsewhere if

• Skip it if you want a plan that stays free, as there is only a 7-day trial
• Watch out: the site shows a limited-time 50% price with no end date, and $18 and $30 may return
• Tight if you share one login, because plans are sold per account and accounts cannot be shared
• Too light for English-only help, as the help material is mostly in Japanese
• Watch out: an Annual tab exists, but its figures could not be read

Otter.ai

• Basic is capped at 300 minutes a month and 30 minutes per conversation, and only the 25 most recent conversations stay accessible.
• Pro is still metered: 1,200 minutes a month and 90 minutes per meeting. Unlimited meetings start on Business.
• AI Chat queries are capped on every plan, at most 200 per user per month.
• SSO, SCIM, the API and webhooks are Enterprise only, and HIPAA compliance is an add-on.

Rimo

• The site shows a limited-time 50% price with no end date; the crossed-out $18 and $30 may return.
• An Annual payment tab exists on the pricing section, but its figures could not be read separately.
• Plans are sold per account, and accounts cannot be shared between people.
• The site and help material are primarily in Japanese, with an English version of the marketing pages.

Otter.ai

Meeting agent or bot-free recording

The notetaker can auto-join Zoom, Microsoft Teams and Google Meet meetings from your calendar. The desktop app for Mac and Windows records without a bot joining the call.

Live transcription with speaker ID

Transcribes as people speak, labels speakers and syncs the text to audio playback. Custom vocabulary covers 5 terms on Basic and up to 800 names and 800 terms on Business.

Automated summaries

Each conversation gets an automated summary on every plan, so the main points are available without reading the full transcript.

AI Chat

Ask questions about your conversations in a chat. Monthly queries are capped per user: 20 on Basic, 50 on Pro and 200 on Business and Enterprise.

File imports and exports

Import audio or video files for transcription and export notes. Basic allows 3 imports in total and mp3 or txt export; paid plans add pdf, docx and srt.

Integrations and MCP server

Salesforce, HubSpot and Zapier integrations start on Pro. An MCP server is listed on every plan, while the Otter API and webhooks are Enterprise only.

Rimo

Meeting bot

Connects to Microsoft Teams, Zoom, Google Meet and Webex and records the meeting; bot recording is unlimited on both plans.

Summaries and minutes

Writes detailed summaries after each meeting and removes noise and filler words. Teammates and the AI can edit the minutes together.

Meeting AI assistant

Chat with an assistant about a meeting, using monthly AI credits: 100 on Solo and 200 per account on Business.

Language support

Handles more than 60 languages, with transcription of Japanese presented as a core strength.

Security controls

The site lists encryption, SSO, IP restriction, audit logs and data stored in Japan, with US or EU storage on request.

CRM integration

The page lists Salesforce and Microsoft Dynamics for recording and sharing deal information.

Otter.ai

• Basic$0

  300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports and the 25 most recent conversations.

• Pro$8.33

  per user / month, billed annually ($16.99 billed monthly)

  1,200 minutes a month, 90 minutes per meeting, 10 file imports a month, unlimited history and extra export formats.

• Business$19.99

  per user / month, billed annually ($30 billed monthly)

  Unlimited meetings and file imports, up to 4 hours per meeting, 3 concurrent meetings, activity logs and usage analytics.

• EnterpriseCustom

  Adds SSO, SCIM, domain capture, the Otter API and webhooks, video replay and a HIPAA compliance add-on.

Rimo

• Solo$9

  per account / month, billed monthly

  One person; unlimited transcription time, 100 AI credits, bot recording and detailed summaries. Shown at $18 crossed out, with no end date.

• Business$15

  per account / month, billed monthly

  Everything in Solo plus team members, a shared folder, 200 AI credits per account (from 1,000); shown at $30 crossed out.

Otter.ai

• Annual discount

  Save 51% on Pro and 33% on Business annually

  Otter's pricing page shows Pro at $8.33 per user per month on annual billing against $16.99 monthly (labeled save 51%), and Business at $19.99 against $30 (save 33%).

• Education

  20% off Pro for students and teachers

  Individual students and teachers with an email address ending in .edu get 20% off Otter Pro: $6.67 per month billed annually ($79.99) or $13.59 month to month.

Rimo

No public discounts listed.