ActivTrak vs Workstatus (2026): which should you pick?

Pick ActivTrak if

• Fits if you manage a remote team and want to see where their time goes
• Works for a manager who wants reports sent into Power BI or Tableau

Look elsewhere if

• Not for you if you want to bill clients by project hours, as it tracks activity, not projects
• Tight if you stay free: 3 workers and 30 days of data
• Watch out: screenshots, live view and website blocking need the Screen Details add-on
• Watch out: the $7 rate needs a 3-year term, and more than 50 licences need a paid support plan

Pick Workstatus if

• Fits if you are a service firm that wants hours tied to project budgets
• Works for remote teams that want timesheets, shifts and leave in one tool

Look elsewhere if

• Pricey if you want invoicing and budgets, which start at $13 a user
• Tight if you need GPS, since Field Operations is $3 more a user
• Skip it if you need long history, because data is kept 90 days on Proof and 180 on Profit
• Watch out: session replay and longer retention are paid add-ons, and screenshots need to be disclosed to staff

ActivTrak

• It monitors worker activity rather than logging project hours, so it suits oversight more than client billing.
• Screenshots, live view and website blocking need the paid Screen Details add-on.
• The $7 rate for Work Activity Tracking applies only on a 3-year subscription; the standard annual rate is $10.
• The free plan is limited to 3 workers and 30 days of data, and more than 50 licenses require a paid support plan.

Workstatus

• Live GPS and geofencing cost extra: the page lists a Field Operations add-on at $3 per user a month.
• Session replay and longer data retention are separate add-ons priced per user.
• Proof keeps 90 days of data and Profit 180 days unless the retention add-on is bought.
• It includes screenshots and activity monitoring, which teams may need to disclose to staff.

ActivTrak

Automatic time tracking

Records activity in the background and summarizes it by user and team, with daily work metrics and real-time visibility.

Schedule and location adherence

Compare actual work against schedules, spot exceptions and trends, identify breaks and validate work location policy on higher plans.

Productivity and capacity reports

Utilization, workload balance, benchmarks, headcount planning and coaching opportunities, plus an on-demand Work Advisor.

AI usage measurement

An AI Insights add-on at $4 per worker per month covers AI usage, governance and compliance, adoption and productivity impact.

Screen Details add-on

Screenshots, live screen view, title bars, full URLs, alarms and website blocking are an optional add-on, not part of the base plans.

Workstatus

Time and activity tracking

Tracks time with app and URL monitoring, idle detection and configurable screenshots, with a blur option.

Timesheets and approvals

Timesheet grids with manager approval, approval workflows and payroll exports with payslips.

Attendance and scheduling

Shift scheduling, leave, PTO and overtime tracking. Geofencing and GPS tracking are a paid add-on.

Projects and boards

Kanban, Gantt and workload views, tasks and quick tasks, with up to 99 projects on either plan.

Margin and budget tracking

Profit adds budget-versus-actual by project and client, bill and cost rates, retainers and client invoicing.

Integrations and API

Native integrations with Jira, Asana, ClickUp and Trello plus an API and webhooks, rate-limited by plan.

ActivTrak

• Free$0

  for up to 3 workers

  Basic activity visibility, 30 days of data history, limited functionality. A trial downgrades to this plan.

• Work Activity Tracking$10

  per worker / month, billed annually ($7 on a 3-year term)

  Adherence to working hours and tech policy: automatic time tracking, real-time visibility, attendance, app and website usage. 6 months of data.

• Workforce Management$15

  per worker / month, billed annually

  Adds utilization and financial loss, productivity against goals, schedule exception reports and offline meeting tracking. 6 months of data.

• Productivity Optimization$17

  per worker / month, billed annually

  Adds organization productivity trends, workload balance, benchmarks and goals, capacity planning and coaching. 1 year of data.

• Workflow$21

  per worker / month, billed annually

  Finds repetitive work and AI or automation opportunities; sold through sales for AI and operations teams.

Workstatus

• Proof$7

  per user / month, billed annually ($9 billed monthly)

  Time tracking with app and URL monitoring, screenshots, timesheets, shifts and leave, up to 99 projects and 90-day data retention.

• Profit$13

  per user / month, billed annually ($16 billed monthly)

  Everything in Proof, plus budget tracking, client invoicing, utilization forecasting, a resource planner and 180-day data retention.

• EnterpriseCustom

  For 100 or more users; volume pricing sold through sales, with SSO and SCIM, MDM deployment, private cloud options and 2-year retention.

ActivTrak

• Other savings

  Save 30% on a two-plan bundle

  ActivTrak's pricing page offers a 30% saving when Workforce Management and Productivity Optimization are bought together.

Workstatus

• Annual discount

  Save about 20% with annual billing

  The pricing page lists annual billing at about 20% less than monthly: $7 against $9 on Proof and $13 against $16 on Profit.