Hubstaff vs Workstatus (2026): which should you pick?

Pick Hubstaff if

• Fits if you manage a remote team and want screenshots and activity data as proof of work
• Works for companies that pay contractors from their tracked hours

Look elsewhere if

• Skip it if you want a free plan, as free use ends with the 14-day trial
• Pricey if you need integrations, app and URL tracking or payroll, because those mean Team at $10 a seat
• Not for you if you work alone, since the plans have a 2-seat minimum
• Watch out: Insights, Tasks, Locations and the silent app cost $1.67 to $3.33 a seat extra on lower plans
• Tight if you're on Starter, with 500 screenshots a seat a month, limited reports and no integrations

Pick Workstatus if

• Fits if you are a service firm that wants hours tied to project budgets
• Works for remote teams that want timesheets, shifts and leave in one tool

Look elsewhere if

• Pricey if you want invoicing and budgets, which start at $13 a user
• Tight if you need GPS, since Field Operations is $3 more a user
• Skip it if you need long history, because data is kept 90 days on Proof and 180 on Profit
• Watch out: session replay and longer retention are paid add-ons, and screenshots need to be disclosed to staff

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Workstatus

• Live GPS and geofencing cost extra: the page lists a Field Operations add-on at $3 per user a month.
• Session replay and longer data retention are separate add-ons priced per user.
• Proof keeps 90 days of data and Profit 180 days unless the retention add-on is bought.
• It includes screenshots and activity monitoring, which teams may need to disclose to staff.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Workstatus

Time and activity tracking

Tracks time with app and URL monitoring, idle detection and configurable screenshots, with a blur option.

Timesheets and approvals

Timesheet grids with manager approval, approval workflows and payroll exports with payslips.

Attendance and scheduling

Shift scheduling, leave, PTO and overtime tracking. Geofencing and GPS tracking are a paid add-on.

Projects and boards

Kanban, Gantt and workload views, tasks and quick tasks, with up to 99 projects on either plan.

Margin and budget tracking

Profit adds budget-versus-actual by project and client, bill and cost rates, retainers and client invoicing.

Integrations and API

Native integrations with Jira, Asana, ClickUp and Trello plus an API and webhooks, rate-limited by plan.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Workstatus

• Proof$7

  per user / month, billed annually ($9 billed monthly)

  Time tracking with app and URL monitoring, screenshots, timesheets, shifts and leave, up to 99 projects and 90-day data retention.

• Profit$13

  per user / month, billed annually ($16 billed monthly)

  Everything in Proof, plus budget tracking, client invoicing, utilization forecasting, a resource planner and 180-day data retention.

• EnterpriseCustom

  For 100 or more users; volume pricing sold through sales, with SSO and SCIM, MDM deployment, private cloud options and 2-year retention.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.

Workstatus

• Annual discount

  Save about 20% with annual billing

  The pricing page lists annual billing at about 20% less than monthly: $7 against $9 on Proof and $13 against $16 on Profit.