Avoma vs Sembly (2026): which should you pick?

Pick Avoma if

• Fits if your sales or customer success team logs meeting notes to a CRM
• Works for companies where many people only watch recordings, since viewer seats are free

Look elsewhere if

• Pricey if you're one person who wants meeting notes, at $19 a month billed yearly or $29 monthly
• Not for you if you want a free plan, as the account turns view-only when the 14-day trial ends
• Skip it if you want coaching and forecasting in the base price, as those are $29-a-seat add-ons
• Tight if your team grows: Startup stops at 25 recorder seats and Organization at 100, and every recorder must share one plan
• Watch out: SSO and HIPAA need Enterprise, with a 10-seat minimum and yearly billing only

Pick Sembly if

• Fits if you want a bot that joins calls from your calendar
• Works for consultants who send follow-ups, status reports and decks to clients

Look elsewhere if

• Tight if you stay free: 1 meeting hour a month
• Watch out: Studio credits meter the deck and document work, and extra credits are sold separately
• Pricey if you want multi-meeting chat or custom templates, since those start at Pro, $20 a user a month
• Watch out: MAX needs at least 3 users and Enterprise at least 10
• Skip it if you use a platform beyond Zoom, Meet, Teams or Webex

Avoma

• There is no free plan. When the 14-day trial ends, the account drops to a viewer role that cannot record new meetings.
• Call scoring, coaching, deal risk alerts and forecasting are add-ons at $29 per seat a month (annual), on top of a base plan.
• Startup is capped at 25 recorder seats and Organization at 100. Enterprise needs at least 10 seats and is billed annually only.
• Every recording user in an account must be on the same base plan.

Sembly

• The free plan covers 1 meeting hour a month; all other plans are unlimited for capture.
• Studio credits meter the AI deliverable work; extra credits are sold separately on paid plans.
• MAX needs at least 3 users and Enterprise at least 10.
• The pricing page lists capture for Google Meet, Teams, Zoom and Webex only, and the dashboard runs in a browser.

Avoma

Recording and live transcription

Records audio and video on Zoom, Google Meet, Microsoft Teams, Webex and GoToMeeting, with or without a bot, and transcribes in more than 70 languages with speakers named.

AI notes and templates

Notes come with key takeaways, action items and more than 40 default topics, using 10+ built-in templates such as MEDDIC and SPICED. Custom templates and topics start on Organization.

CRM note sync

Saves meeting notes to the matching account, opportunity or contact in Salesforce, HubSpot, Zoho, Pipedrive or Copper without manual entry.

Scheduler

Unlimited 1:1 scheduling links are on every plan. Group and round-robin scheduling need Organization, and rule-based lead routing is a separate add-on.

Ask Avoma

An AI assistant that answers questions about a single meeting on every plan. Asking across all conversations is listed with Enterprise and with the Conversation Intelligence add-on.

Conversation and revenue intelligence

Add-ons for AI call scoring, coaching recommendations, deal risk alerts, win-loss analysis and forecasting, each priced at $29 per seat a month on annual billing.

Sembly

Calendar-based meeting capture

Records Zoom, Google Meet, Microsoft Teams and Webex meetings from a synced calendar, and can attend meetings you skip.

Transcripts in 45+ languages

Word-for-word transcripts with named speakers, plus notes with a summary, topics, decisions, risks and next steps.

Tasks with owners and deadlines

Commitments raised in a meeting become tasks that can be confirmed and then sent on to project management tools.

Decks and documents from meetings

Generates proposals, status reports and follow-up emails from meeting content, exported as editable PowerPoint and Word files.

Clients and brand packages

Organizes work by client and applies a brand package to generated files. Limits rise from 5 clients on Free to 500 on MAX.

AI chat across meetings

Free and Basic chat about a single meeting. Pro and above can ask questions across several meetings.

Avoma

• Startup$19

  per recorder seat / month, billed annually ($29 billed monthly)

  Up to 25 paid seats: video recording, unlimited transcription and AI notes, Ask Avoma for a meeting, CRM note sync and 1:1 scheduling.

• Organization$29

  per recorder seat / month, billed annually ($39 billed monthly)

  Up to 100 paid seats: adds custom AI topics and templates, group and round-robin scheduling, translation, API access and webhooks.

• Enterprise$39

  per recorder seat / month, billed annually only

  Minimum 10 paid seats: adds SAML or OIDC single sign-on, data retention policies, HIPAA compliance and a designated success manager.

Sembly

• Free$0

  1 meeting hour a month, notes, tasks, basic AI chat, 1 month of meeting history and 750 Studio credits.

• Basic$10

  per month, billed annually ($14 billed monthly)

  One user. Unlimited online meetings, 12 months of history, standard video, 2,500 Studio credits a month.

• Pro$20

  per user / month, billed annually ($29 billed monthly)

  Up to 40 users. Adds custom note templates, multi-meeting AI chat, consent tracking, MCP and 3,000 credits.

• MAX$30

  per user / month, billed annually ($39 billed monthly)

  3 to 500 users. Adds unlimited history, HIPAA compliance, custom SSO, audit log, HD video, 3,500 credits.

• EnterpriseCustom

  For 10 or more users or custom contracts and DPAs; adds a dedicated success manager and onboarding.

Avoma

• Annual discount

  Up to 33% off with yearly billing

  Avoma offers up to 33% off the base plan when paid yearly upfront: Startup is $19 instead of $29 per recorder seat a month, and Organization $29 instead of $39.

Sembly

• Annual discount

  Save 30% with annual billing

  Sembly's pricing page shows annual billing at 30% off: Basic $10 instead of $14, Pro $20 instead of $29 and MAX $30 instead of $39 per month.