Clockify vs Kimai

Clockify

• Teams of up to 5 that want a free tracker with no cap on tracked time
• Companies that need timesheets, attendance and approvals for payroll
• Workplaces with shared devices that need a clock-in kiosk
• Teams that also want the Pumble and Plaky tools in one bundle

Kimai

• Teams that want to host their own time tracking data
• Freelancers and agencies invoicing clients from timesheets
• Organizations that need EU hosting and open-source code

Clockify

• The free plan stops at 5 users, limits reports to a 1-month range and exports as PDF only.
• Invoicing, time off and approvals need Standard; scheduling, expenses, budgets and GPS tracking need Pro.
• Single sign-on, SCIM and the audit log are limited to Enterprise at $11.99 per seat / month.
• Clockify states it offers no discounts beyond 20% off for annual billing, and no refunds.

Kimai

• Cloud prices are in euros and exclude taxes; the pricing page lists no free cloud plan, only a 30-day trial.
• On Cloud Professional, kiosk mode, SAML single sign-on, a custom domain and IP access restriction are shown only with annual billing.
• Kimai runs in the browser; the mobile and desktop apps on its integrations page are made by third parties, and some are paid.
• Self-hosting needs SSH access to a server, and plugins such as expenses (99 €) are bought separately.

Clockify

Timer, timesheet and calendar

Start and stop a timer, enter hours by hand, fill in a weekly timesheet or block out time on a calendar that shows Outlook and Google Calendar events.

Auto tracker

Records the time you spend in apps, websites and documents on a timeline that only you can see, and lets you turn those records into time entries.

Reports and rates

Summary, detailed and weekly reports break down tracked time. Billable rates start on Basic, and labor cost and profit reports need Pro.

Kiosk

From Basic, staff can clock in with a PIN on a shared device. QR code sign-in is on Standard and photo capture on Pro. Kiosk-only seats start at $0.79 a month, billed annually.

Invoicing, time off and approvals

Standard adds invoices built from tracked time and expenses, time-off policies and balances, and manager approval and locking of timesheets.

Scheduling and location

Pro adds a scheduling timeline for assignments and capacity, project forecasting, expense recording and optional GPS tracking of visited job sites.

Kimai

Project time tracking

Time is recorded against customers, projects and activities, with budgets and order numbers on projects. Every installation supports unlimited users with roles.

Invoicing

Invoices are created from timesheets with configurable templates and invoice numbers, grouping options for entries, and output formats such as PDF and DOCX.

Reports and exports

Recorded time is analyzed by user, customer, project, activity, tag and period. Timesheets export as XLSX, PDF, CSV or HTML, and exported records can be locked.

Teams and permissions

Teams group users into units such as departments. Assigning customers and projects to a team limits who can see and record time on them.

Login and security

Supports LDAP and SAML login through providers such as Google Workspace, Azure AD or Authentik, plus optional two-factor authentication with TOTP tokens.

JSON API and plugins

A JSON API reads and writes data for external apps. Plugins add functions such as expenses, task planning and a kiosk mode with barcode or RFID scanning.

Clockify

• Free$0

  Up to 5 users. Unlimited tracking, timer, timesheet, calendar, auto tracker, Pomodoro timer, team activity and reports.

• Basic$3.99

  per seat / month, billed annually ($4.99 billed monthly)

  Adds billable rates, adding time for others, required fields, bulk edit, kiosk, time audit, project templates and customized exports.

• Standard$5.49

  per seat / month, billed annually ($6.99 billed monthly)

  Adds time off, invoicing, timesheet approval and locking, attendance and overtime, the manager role, rounding and the QuickBooks integration.

• Pro$7.99

  per seat / month, billed annually ($9.99 billed monthly)

  Adds scheduling, forecasting, expenses, labor cost and profit, budgets, custom fields, GPS tracking, activity monitoring and a choice of data region.

• Enterprise$11.99

  per seat / month, billed annually ($14.99 billed monthly)

  Adds single sign-on, SCIM provisioning, a custom subdomain, account control and an audit log.

• CAKE.com Bundle$12.99

  per seat / month, billed annually ($15.99 billed monthly)

  Enterprise Clockify together with the Pumble team chat and Plaky project management tools. Excludes Clockify data regions.

Kimai

• Self-hostedFree

  The open-source edition on your own server, installed with Docker or over SSH. Community support; some features are paid plugins.

• Cloud Standard€2.99

  per user / month, billed annually (€3.99 billed monthly)

  Hosted time tracking with billable hours, invoicing, data export, audit logs, the JSON API, 5 invoice templates and weekly backups.

• Cloud Professional€3.99

  per user / month, billed annually (€4.99 billed monthly)

  Adds working hour accounts, vacation and sick leave, expenses, custom fields, task management, a customer portal and daily backups.

Clockify

• Annual discount

  20% off with annual billing

  Clockify's pricing page states 20% off all plans when a seat is prepaid for the year: Basic is $3.99 per seat a month annually against $4.99 monthly.

Kimai

• Annual discount

  20 to 25% off Kimai Cloud with annual billing

  Kimai's discount page says paid cloud plans cost 20 to 25% less when paid annually: Standard is €2.99 against €3.99 a month, and Professional €3.99 against €4.99.

• Nonprofit

  Discounted annual cloud plan for nonprofits

  Nonprofits, schools and clubs that register with an official email address and message support get a reduced annual cloud plan after a manual review.