Flowace vs Insightful (2026): which should you pick?

Pick Flowace if

• Fits if you manage remote staff and want their hours captured without timers
• Works for teams that sync time to payroll tools like ADP or BambooHR

Look elsewhere if

• Not for you if you don't want screenshots and activity monitoring, which some teams must disclose
• Tight if you want app and website tracking cheaply, since it starts at $3.99
• Pricey if you want API access or SSO, both on the $7 Premium plan
• Watch out: monthly billing costs $1.01 more per user, and Enterprise has no published price

Pick Insightful if

• Fits if you want time and attendance reports for a Windows, Mac or Linux team
• Works for companies that need data pulled into their own warehouse

Look elsewhere if

• Tight if you want screenshots or recording, which are paid add-ons of $0.50 to $4 a seat
• Skip it if you want to try the dearer plans, as Insights and Intelligence need a sales conversation
• Pricey if you are a small team, as Insights is $24 a seat with a 50-seat minimum, yearly only
• Watch out: Intelligence has no published price, and on-premises hosting is quoted by sales

Flowace

• Prices shown are per user on annual billing; monthly billing costs more.
• Keyboard and mouse activity, SSO and API access need Premium; app and website tracking needs Standard.
• It includes screenshot capture and activity monitoring, which some teams need to disclose or avoid.
• Enterprise has no published price and is sold through a demo request.

Insightful

• Screenshots, screen recording, security features and the data warehouse export are paid add-ons ($0.50 to $4 per seat a month).
• Insights needs at least 50 seats, is billed yearly only, and begins with a Work Audit request rather than a self-serve trial.
• Intelligence has no published price, and Insights and Intelligence are not available to try without a sales conversation.
• On-premise or private cloud hosting exists for Workforce Analytics only, at an extra cost quoted by sales.

Flowace

Automatic time capture

Records projects, tasks and attendance from the device without timers; clock-in starts when the laptop opens.

App and website tracking

Logs app use at 1-second precision and lets managers label apps productive, unproductive or neutral per team or person.

Screenshots and silent mode

Takes periodic screenshots with configurable frequency and access, and can run with or without a visible app.

Shifts, leave and approvals

Builds shift rosters, tracks leave and holidays and alerts managers to late logins, on the Standard plan and above.

Billable hours and invoices

Maps tracked project time to bill rates and turns billable time into client invoices, per the vendor's description.

Integrations

Connects to payroll, HR and identity tools such as ADP, BambooHR and 7shifts; the vendor cites 70+ integrations.

Insightful

Time and attendance

Automatic and manual clock-in and clock-out, break capture, offline time entry, shift scheduling, automatic timesheets and absence alerts.

App, website and AI tool activity

Shows how the workday is spent across apps and sites, with productive-time categories, idle time alerts and time spent in online meetings.

Capacity and workload reports

Eleven workforce reports on productivity, capacity and workload trends, delivered by CSV or email and kept for 24 months.

Project and task time

Tracks time against projects and tasks, with integrations to project management, help desk and HR tools such as Jira, Asana, Zendesk and ADP.

Add-ons for monitoring depth

Screenshots, on-demand screenshots, screen recording, and security and audit-log features are separate per-seat add-ons billed on the plan's cycle.

Data warehouse and API

A paid add-on sends Insightful data to BigQuery or Snowflake and opens the public API for custom integrations.

Flowace

• Basic$1.99

  per user / month, billed annually

  Attendance, projects and tasks, screenshots, silent tracking, idle time-out and burnout tracking. The page says monthly billing costs $1.01 more.

• Standard$3.99

  per user / month, billed annually

  Adds app and website tracking, productivity ratings, shifts and leave, 1-second activity logs, alerts and 60+ integrations.

• Premium$7.00

  per user / month, billed annually

  Adds keyboard and mouse activity, single sign-on, API access, a success manager, multi-monitor screenshots and shared desk tracking.

• EnterpriseCustom

  Volume pricing with private cloud deployment, custom data retention, white labelling and custom integrations.

Insightful

• Analytics$8

  per seat / month, billed annually ($10 billed monthly)

  Time and attendance, app, website and AI tool use, capacity and workload, project and task time. Monthly billing drops to $8 after six months.

• Insights$24

  per seat / month, billed annually; 50-seat minimum

  Everything in Analytics plus people intelligence: custom reports, workload balance and work patterns, and AI chat. Starts with a Work Audit.

• IntelligenceCustom

  Adds process intelligence: process maps built from recorded work and automation recommendations. Annual contracts quoted on request.

Flowace

• Annual discount

  Save up to 30% with yearly billing

  Flowace's pricing page says annual billing saves up to 30%, for example $1.01 per user each month on Basic.

Insightful

• Annual discount

  Save 20% on Analytics with yearly billing

  Insightful's pricing page lists Analytics at $8 per seat a month billed yearly, against $10 billed monthly.