Flowace vs Hubstaff (2026): which should you pick?

Pick Flowace if

• Fits if you manage remote staff and want their hours captured without timers
• Works for teams that sync time to payroll tools like ADP or BambooHR

Look elsewhere if

• Not for you if you don't want screenshots and activity monitoring, which some teams must disclose
• Tight if you want app and website tracking cheaply, since it starts at $3.99
• Pricey if you want API access or SSO, both on the $7 Premium plan
• Watch out: monthly billing costs $1.01 more per user, and Enterprise has no published price

Pick Hubstaff if

• Fits if you manage a remote team and want screenshots and activity data as proof of work
• Works for companies that pay contractors from their tracked hours

Look elsewhere if

• Skip it if you want a free plan, as free use ends with the 14-day trial
• Pricey if you need integrations, app and URL tracking or payroll, because those mean Team at $10 a seat
• Not for you if you work alone, since the plans have a 2-seat minimum
• Watch out: Insights, Tasks, Locations and the silent app cost $1.67 to $3.33 a seat extra on lower plans
• Tight if you're on Starter, with 500 screenshots a seat a month, limited reports and no integrations

Flowace

• Prices shown are per user on annual billing; monthly billing costs more.
• Keyboard and mouse activity, SSO and API access need Premium; app and website tracking needs Standard.
• It includes screenshot capture and activity monitoring, which some teams need to disclose or avoid.
• Enterprise has no published price and is sold through a demo request.

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Flowace

Automatic time capture

Records projects, tasks and attendance from the device without timers; clock-in starts when the laptop opens.

App and website tracking

Logs app use at 1-second precision and lets managers label apps productive, unproductive or neutral per team or person.

Screenshots and silent mode

Takes periodic screenshots with configurable frequency and access, and can run with or without a visible app.

Shifts, leave and approvals

Builds shift rosters, tracks leave and holidays and alerts managers to late logins, on the Standard plan and above.

Billable hours and invoices

Maps tracked project time to bill rates and turns billable time into client invoices, per the vendor's description.

Integrations

Connects to payroll, HR and identity tools such as ADP, BambooHR and 7shifts; the vendor cites 70+ integrations.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Flowace

• Basic$1.99

  per user / month, billed annually

  Attendance, projects and tasks, screenshots, silent tracking, idle time-out and burnout tracking. The page says monthly billing costs $1.01 more.

• Standard$3.99

  per user / month, billed annually

  Adds app and website tracking, productivity ratings, shifts and leave, 1-second activity logs, alerts and 60+ integrations.

• Premium$7.00

  per user / month, billed annually

  Adds keyboard and mouse activity, single sign-on, API access, a success manager, multi-monitor screenshots and shared desk tracking.

• EnterpriseCustom

  Volume pricing with private cloud deployment, custom data retention, white labelling and custom integrations.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Flowace

• Annual discount

  Save up to 30% with yearly billing

  Flowace's pricing page says annual billing saves up to 30%, for example $1.01 per user each month on Basic.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.