Grain vs Sybill (2026): which should you pick?
As of Nov 12, 2026, Grain grades higher than Sybill: 2.6 against 2.0 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Grain grades higher on value for money, features and ease of use. They get the same grade on the free plan and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Grain
AI notetaker with free viewer seats and shareable call clips
Sybill
AI sales assistant that turns calls into CRM updates and follow-ups
Which one is for you
Pick Grain if
- Fits if a few of you record calls and the rest only watch, since viewer seats are free
- Works for sending a clip of a customer call to someone who wasn't there
Look elsewhere if
- Skip it if your meetings run long and you're not paying, because free ones stop at 45 minutes and history lasts 30 days
- Not for you if you want notes on your phone, as no iPhone or Android app is listed
- Pricey if you need HubSpot, Salesforce or coaching, which start on Business at $29 a seat yearly ($39 monthly)
- Tight if you upload recordings on Starter, which allows 10 file uploads a month; free has none
- Watch out: SAML single sign-on is Enterprise only, at a price you have to ask for
Pick Sybill if
- Fits if you're on a sales team and your reps skip typing up their calls
- Works for teams on HubSpot or Salesforce who want call notes pushed into the CRM
Look elsewhere if
- Skip it if you're not in sales, since the product is built around deals and CRMs
- Pricey if you want CRM autofill, which sits on Business at $90 a user
- Tight if you stay free: 20 summaries a month per team and 3 months of storage
- Watch out: AI credits reset weekly and cap usage on every plan
- Watch out: SSO is an add-on below Enterprise
How we grade them
| 2.6GPAGrainGood | 2.0GPASybillFair | |
|---|---|---|
| Value for money | CStarter is $15 a seat a month on the yearly plan, $19 monthly, the dear end of a category starting near $10, and HubSpot, Salesforce and coaching need Business at $29. Only the people who record pay; viewers are free. | DPro is $30 a user a month billed yearly and Business is $90. The category's dearest tenth starts at $25.49, so even the entry paid plan is in it. Business is sold by booking a demo. |
| Free plan and trial | CUnlimited meetings with AI notes, action items and bot-free desktop capture, but every meeting is cut off at 45 minutes and only 30 days of history is kept. One ordinary hour-long call and you've met the ceiling. | CA free plan with unlimited transcripts, but AI summaries for only 20 meetings a month per team and 500 AI credits a week. A team will hit that fast. Paid plans also have a 14-day trial. |
| Features | BIt covers the job: Zoom, Meet, Teams, Webex and Slack huddles with a bot or without one, notes and next steps, answers across your whole library with citations back to the recording, clips and highlight reels, and an MCP server and API. Fathom does clips and playlists too. | CSummaries, an Ask Sybill chat, follow-up emails, a deal workspace and CRM autofill. The listing shows autofill limited to 10 fields on Business and the CRM push on Pro, so the core CRM job is on the dearer plans. |
| Ease of use | BNo rating on record, but nothing to set up: each meeting gets its summary, next steps and recap without you asking for them. | CNo store rating on record. You connect your calendar, call tool and CRM before it does anything useful. |
| Platforms and integrations | BWeb, Mac and Windows, with Slack, Zapier, Aircall, an API and an MCP server, and HubSpot and Salesforce on Business. No iPhone or Android app: the download page offers Mac and Windows only. | BWeb with integrations: Zoom, Meet, Teams, HubSpot, Salesforce, Slack, Gmail and Outlook. A mobile app is mentioned but its platforms are not listed. |
| Best for | sharing clips of calls across a team | turning sales calls into CRM updates and follow-ups |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Grain and Sybill. How we grade
Price against what you get
Grain starts at $15 a month for each person and scores 3.0 out of 4 on features, ease of use and platforms. Sybill starts at $30 a month for each person and scores 2.3.
Grain scores higher and starts $15 a month lower. Of the other AI meeting note takers on the chart, 15 score higher than Grain for less, and 46 score higher than Sybill for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Grain also covers templates.
- Sybill also covers sales pipeline.
At a glance
| Grain | Sybill | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $15 per seat / month, billed annually | $30 per user / month, billed annually ($36 billed monthly) |
| Free plan | Unlimited meetings capped at 45 minutes each, AI notes and action items, 30-day meeting history, desktop capture and basic MCP access. | Unlimited recordings and transcripts, summaries and briefs for 20 meetings a month per team, and 500 AI credits a week. |
| Free trial | 14-day free trial; paid plans also carry a 30-day money-back guarantee | 14-day free trial of paid plans |
| Web | ||
| macOS | ||
| Windows | ||
| Made by | Grain Intelligence Inc. | Sybill |
| Price read from | grain.com | sybill.ai |
| Checked | Oct 5, 2026 | Nov 12, 2026 |
Worth knowing
Grain
- The Free plan cuts each meeting off at 45 minutes, keeps 30 days of history and has no file uploads.
- HubSpot and Salesforce integrations, AI coaching and trackers need Business at $29 per seat a month on annual billing.
- Starter allows 10 file uploads a month, and SAML single sign-on is limited to Enterprise.
- Grain's download page offers desktop apps for Mac and Windows only.
Sybill
- AI credits reset weekly (500 on Free, 2,500 on Pro, 5,000 per user on Business) and cap usage.
- Free storage is 3 months, and Free includes AI summaries for only 20 meetings a month per team.
- SSO is an optional add-on below Enterprise; Business is sold by booking a demo.
- The mobile app for in-person meetings is mentioned, but its platforms are not listed on the pages read.
Key features
Grain
- Bot or bot-free capture
- The desktop app for Mac and Windows transcribes the computer's audio with no bot in the call. A bot can join instead to record video, including meetings you cannot attend.
- AI notes and action items
- Each meeting gets a summary, next steps and an automatic recap. Custom AI prompts and custom note templates are available from the Starter plan.
- Ask across meetings
- Ask questions over the whole meeting library and get answers with citations that point back to the source recordings.
- Clips and highlight reels
- Cut shareable video clips from a recording, group them into playlists or highlight reels, and share them with teammates or clients.
- MCP server and API
- AI agents can query transcripts and search across meetings. Transcripts export as Markdown or open in Claude or ChatGPT. Workspace API and advanced MCP access need Business.
- Coaching and CRM sync
- The Business plan adds HubSpot and Salesforce integrations, AI coaching, trackers and team interaction metrics for sales and customer success teams.
Sybill
- Magic summaries and briefs
- Summaries after each call and pre-meeting briefs that pull the deal's context into one page; unlimited from Pro.
- Ask Sybill
- A chat assistant over calls, dialer calls and emails, extended to CRM and Slack context on Business.
- CRM autofill
- Fills CRM fields after calls: summaries are pushed from Pro, and 10 autofilled fields come with Business.
- Follow-up emails and tasks
- Drafts a follow-up email in one click and carries out tasks, available on every plan including Free.
- Deal workspace
- Deal pipeline and a workspace per deal collect meetings, emails and notes; summaries appear on Business.
- Recording and languages
- An invisible recorder captures calls, a mobile app covers in-person meetings, and the page lists 100+ languages.
Plans
Grain
Free$0
Unlimited meetings with a 45-minute limit, AI notes and action items, 30-day meeting history, desktop capture and unlimited notetaker seats.
Starter$15
per seat / month, billed annually ($19 billed monthly)
Unlimited meeting duration and history, custom AI prompts, admin controls, teams, Slack, personal Zapier and API access, and 10 file uploads a month.
Business$29
per seat / month, billed annually ($39 billed monthly)
Adds HubSpot and Salesforce integrations, AI coaching, trackers, team interaction metrics, custom AI follow-up emails, unlimited uploads and a workspace API.
EnterpriseCustom
Everything in Business, plus SAML-based single sign-on, priority API support, custom invoices and a dedicated customer success manager.
Sybill
Free$0
500 credits a week, unlimited transcripts, 20 AI summaries a month per team, follow-up emails, 3 months of storage.
Pro$30
per user / month, billed annually ($36 billed monthly)
2,500 credits a week, unlimited summaries and storage, customizable summaries, summaries pushed to the CRM.
Business$90
per user / month, billed annually ($108 billed monthly)
5,000 credits a week per user, CRM context in Ask Sybill, CRM autofill (10 fields), API and MCP, two-way Slack.
EnterpriseCustom
Unlimited credits and CRM autofill, SSO, a dedicated account manager, data migration and a support Slack channel.
Ways to pay less
Grain
- Annual discount
Lower per-seat price on annual billing
At listed prices Starter costs $180 a year ($15 a month) instead of $19 a month, and Business $348 a year ($29 a month) instead of $39 a month, per seat.
Sybill
- Annual discount
Save 17% with annual billing
Sybill's pricing page shows annual billing at 17% off: Pro $30 instead of $36 and Business $90 instead of $108 per user a month.
Common questions
Which is cheaper, Grain or Sybill?
As of Nov 12, 2026, Grain is cheaper to start with: $15 a month for each person, against $30 a month for each person for Sybill. Grain starts at $15 per seat / month, billed annually, and Sybill starts at $30 per user / month, billed annually ($36 billed monthly).
Which has a free plan, Grain or Sybill?
As of Nov 12, 2026, both Grain and Sybill have a free plan.
Which platforms do Grain and Sybill run on?
As of Nov 12, 2026, only Grain lists macOS and Windows apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.