Otter.ai vs Transkriptor
We give Otter.ai a 3.6 GPA and Transkriptor a 3.4, out of 4.0. Otter.ai grades higher on the free plan. They get the same grade on value for money, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Otter.ai
Live meeting transcription with summaries and AI chat
Transkriptor
AI transcription for files, recordings and meetings
How we grade them
| 3.6GPAOtter.aiExcellent | 3.4GPATranskriptorVery good | |
|---|---|---|
| Value for money | BPro is $8.33 a month if you pay for the year, a little under what meeting notetakers usually start at. Pay monthly and it's $16.99, about double. And Pro is still metered, at 1,200 minutes a month and 90 minutes a meeting. Unlimited meetings wait for Business at $19.99. | BPro is $8.33 a month billed yearly ($99.99) for 2,400 minutes, which is plenty of minutes for ordinary money. Pay monthly and it's $19.99. Lite is $9.99 for 300 minutes and has no AI summaries. Every plan is metered, and unused minutes don't roll over. |
| Free plan and trial | BBasic gives you 300 transcription minutes a month for nothing. But a conversation stops at 30 minutes, you get 3 file imports ever, and only your 25 most recent conversations stay open. Fine for short calls, tight for anything longer. | CNo free plan to live on. A free account comes with 90 minutes of transcription to try the service, and that's the lot before you pay. |
| Features | ALive transcription with the speakers labelled, a summary of every conversation on every plan, and AI Chat for asking what was said. The notetaker joins Zoom, Teams and Meet from your calendar, or the desktop app records with no bot in the call. | AUpload audio or video, or paste a YouTube, Google Drive or Dropbox link, and export as TXT, SRT or Word. A bot joins Zoom, Meet and Teams, or the desktop app records without one. Pro adds summaries, your own templates, and AI chat that cites the moment an answer came from. |
| Ease of use | A4.8 from about 83,000 App Store ratings. Connect your calendar and the notetaker turns up to your meetings by itself. | A4.7 from about 1,100 App Store ratings. Upload a file or paste a link and the transcript comes back, and the desktop app spots a meeting and records it for you. |
| Platforms and integrations | AWeb, Mac, Windows, iPhone, Android and a browser extension. It works with Zoom, Google Meet, Teams, Slack and Notion, and with Salesforce, HubSpot and Zapier from Pro. An MCP server is on every plan, though the API and webhooks are Enterprise only. | AWeb, Mac, Windows, iPhone, Android and a browser extension. It connects to Zoom, Google Meet, Teams, Google Drive, Dropbox, Slack, HubSpot and Notion. |
| Best for | reading the transcript while the meeting's on | turning audio and video files into text |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Otter.ai and Transkriptor. How we grade
Where they differ
- Otter.ai starts at $8.33 per user / month, billed annually. Transkriptor starts at $8.33 per month, billed annually ($99.99 per year).
- Otter.ai has a free plan. Transkriptor does not, though it has a free trial.
- Transkriptor also covers templates and screen recording.
At a glance
| Otter.ai | Transkriptor | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $8.33 per user / month, billed annually | $8.33 per month, billed annually ($99.99 per year) |
| Free plan | Basic plan: 300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports, 20 AI Chat queries a month and access to the 25 most recent conversations. | None |
| Free trial | 7-day free trial of Otter Business. | Free account with 90 minutes of transcription to try the service |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Otter.ai Inc | Textintel FZE |
| Price read from | otter.ai | transkriptor.com |
| Checked | Oct 4, 2026 | Oct 5, 2026 |
Who each one suits
Otter.ai
- Reading a live transcript while a meeting or lecture is still going
- Students and teachers, who get a discount on Pro with a .edu address
- People who want the same notes on web, desktop and phone
Transkriptor
- Transcribing uploaded audio and video files as well as live meetings
- Students and researchers turning lectures and interviews into text
- Multilingual work that needs transcripts translated
Worth knowing
Otter.ai
- Basic is capped at 300 minutes a month and 30 minutes per conversation, and only the 25 most recent conversations stay accessible.
- Pro is still metered: 1,200 minutes a month and 90 minutes per meeting. Unlimited meetings start on Business.
- AI Chat queries are capped on every plan, at most 200 per user per month.
- SSO, SCIM, the API and webhooks are Enterprise only, and HIPAA compliance is an add-on.
Transkriptor
- Every plan is metered: 300 minutes a month on Lite, 2,400 on Pro and 3,000 per seat on Team. Unused minutes do not roll over.
- The free account is a trial that includes 90 minutes of transcription.
- AI summaries, AI chat and the knowledge base start on Pro, and the pricing page lists the promise not to train on your data from Pro up.
- Lite is shown with monthly billing only. The annual discounts apply to Pro, Team and the bulk-hour bundles.
Key features
Otter.ai
- Meeting agent or bot-free recording
- The notetaker can auto-join Zoom, Microsoft Teams and Google Meet meetings from your calendar. The desktop app for Mac and Windows records without a bot joining the call.
- Live transcription with speaker ID
- Transcribes as people speak, labels speakers and syncs the text to audio playback. Custom vocabulary covers 5 terms on Basic and up to 800 names and 800 terms on Business.
- Automated summaries
- Each conversation gets an automated summary on every plan, so the main points are available without reading the full transcript.
- AI Chat
- Ask questions about your conversations in a chat. Monthly queries are capped per user: 20 on Basic, 50 on Pro and 200 on Business and Enterprise.
- File imports and exports
- Import audio or video files for transcription and export notes. Basic allows 3 imports in total and mp3 or txt export; paid plans add pdf, docx and srt.
- Integrations and MCP server
- Salesforce, HubSpot and Zapier integrations start on Pro. An MCP server is listed on every plan, while the Otter API and webhooks are Enterprise only.
Transkriptor
- File and link transcription
- Upload audio or video such as MP3, MP4 and WAV, or paste a YouTube, Google Drive, OneDrive or Dropbox link. Transcripts export as TXT, SRT or Word.
- Meeting bot or bot-free recorder
- A bot can join Zoom, Google Meet and Microsoft Teams calls. The desktop app for Windows and Mac detects a meeting and records from the device, so no bot appears in the call.
- AI summaries and templates
- From Pro, each recording gets a summary, key takeaways and action items. Summary templates cover sales, marketing and education, or you can create your own format.
- AI chat and Ask Transkriptor
- Ask questions about a single transcript, or search every meeting in the library and get answers that cite the moment they came from. AI chat starts on the Pro plan.
- Translation and speaker labels
- Transcribes and translates in more than 100 languages, identifies multiple speakers, and lets you edit both the text and the speaker tags.
- Call analysis
- The Team plan adds speaker talk time, sentiment detection and AI filters, plus analytics that track how the team uses its minutes.
Plans
Otter.ai
Basic$0
300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports and the 25 most recent conversations.
Pro$8.33
per user / month, billed annually ($16.99 billed monthly)
1,200 minutes a month, 90 minutes per meeting, 10 file imports a month, unlimited history and extra export formats.
Business$19.99
per user / month, billed annually ($30 billed monthly)
Unlimited meetings and file imports, up to 4 hours per meeting, 3 concurrent meetings, activity logs and usage analytics.
EnterpriseCustom
Adds SSO, SCIM, domain capture, the Otter API and webhooks, video replay and a HIPAA compliance add-on.
Transkriptor
Lite$9.99
per month, billed monthly
300 minutes of transcription a month, with file uploads, editing, collaboration, translation, sharing and downloads on web and mobile.
Pro$8.33
per month, billed annually ($99.99); $19.99 billed monthly
2,400 minutes a month, AI summary, custom meeting summary templates, AI chat and knowledge base. Data is not used for training.
Team$20
per seat / month, billed annually ($240); $30 billed monthly
3,000 minutes per seat a month, custom vocabulary, call analysis, usage analytics, central plan management and a custom bot name and avatar.
Bulk 100 Hours$30
per month, billed annually ($360); $60 billed monthly
100 hours of transcription a month. Bundles of 250, 500 and 1,000 hours cost $75, $150 and $300 a month on annual billing.
Ways to pay less
Otter.ai
- Annual discount
Save 51% on Pro and 33% on Business annually
Otter's pricing page shows Pro at $8.33 per user per month on annual billing against $16.99 monthly (labeled save 51%), and Business at $19.99 against $30 (save 33%).
- Education
20% off Pro for students and teachers
Individual students and teachers with an email address ending in .edu get 20% off Otter Pro: $6.67 per month billed annually ($79.99) or $13.59 month to month.
Transkriptor
- Annual discount
Up to 60% off with annual billing
Pro drops from $19.99 a month to $8.33 a month, billed as $99.99 a year and labeled Save 60%. Team drops from $30 to $20 per seat a month, billed as $240, labeled Save 33%.
- Education
50% off for students and education
The pricing page advertises Transkriptor for Education at 50% off all plans, and the student plan page promotes the same 50% discount.
