123FormBuilder vs Formdesk (2026): which should you pick?

Pick 123FormBuilder if

• Fits if you take card payments through a form and already use Stripe or PayPal
• Works for Salesforce users who want form entries to land in Salesforce

Look elsewhere if

• Tight if you stay on the free plan, with 100 submissions a month and 10 fields a form
• Watch out: the paid prices are shown at 50% off a higher crossed-out price, with no end date given
• Pricey if you add people, because extra user licenses cost more on every paid plan
• Skip it if you want your branding removed for free, as that starts on Gold

Pick Formdesk if

• Fits if you want a yearly price and EU-based forms
• Works for people who need branching and calculations

Look elsewhere if

• Tight if you want free, as the trial runs 3 months and then stops
• Watch out: on Standard plans forms close when you reach the quota until you upgrade
• Watch out: Standard subscriptions expire after a year and are renewed by hand
• Pricey if you add modules, which cost €110 a year, and prices exclude VAT

123FormBuilder

• The free Basic plan stops at 100 submissions a month, 10 fields per form and 1,000 form views.
• Paid prices are shown at 50% off higher crossed-out prices, with no end date given.
• The brand is removed from Gold up; Basic forms carry 123FormBuilder branding.
• Extra user licenses are sold separately on the paid plans.

Formdesk

• There is no permanent free plan; the trial lasts 3 months and does not renew.
• Prices are in euros, excluding VAT.
• On Standard plans, forms close when a quota is reached until you upgrade; Business forms stay open.
• Standard subscriptions expire after a year and are renewed by hand; optional features cost €110 a year extra.

123FormBuilder

Form editor and templates

A form editor with 25+ field types, multi-page forms, digital signatures, Likert scales, embedded files and a template library by form type and industry.

Payment gateways

The site lists integration with 15+ payment gateways, including PayPal, Stripe, Square, Authorize.Net and Braintree.

Salesforce integration

Forms connect to Salesforce Sales Cloud, Marketing Cloud and Experience Cloud.

Branding and domains

Gold removes the 123FormBuilder brand, Platinum adds a custom form domain, Diamond adds a favicon and white labeling is an Enterprise add-on.

Data transfers

Basic allows up to 100 automated data transfers a day; paid plans list them as unlimited.

Accessibility

The vendor says its forms meet WCAG 2.1 Level A and AA and include alt-text for form elements.

Formdesk

Branching and calculations

Show only relevant fields with dependencies, add calculating fields and split forms across pages.

Validations

Basic and extended validations, field formatting and email verification.

File upload

Respondents can attach files, within the file space of the subscription.

Notifications

Email notification to the owner, an autoresponder to the respondent and a confirmation screen.

Results and statistics

View entries and statistics online, and download results to Excel or other formats.

Workflows and languages

Workflows for approvals and additions, and multilingual forms in the visitor's language.

123FormBuilder

• Basic$0

  5 forms, 100 submissions a month, 10 fields per form, 1,000 views and up to 100 data transfers a day.

• Gold$18.50

  per month, billed yearly

  Shown at 50% off a crossed-out $37. 25 forms, 5,000 submissions a month, 250 fields per form and 1 GB of storage.

• Platinum$24.50

  per month, billed yearly

  Shown at 50% off a crossed-out $49. 100 forms, 20,000 submissions a month, 500 fields, 10 GB and a custom form domain.

• Diamond$49.50

  per month, billed yearly

  Shown at 50% off a crossed-out $99. 200 forms, 100,000 submissions a month, 800 fields and 100 GB of storage.

• Enterprise$225

  per month and up, billed yearly

  Unlimited forms, submissions and fields, with 100 GB or more of storage. Sold through sales.

Formdesk

• Trial€0

  for 3 months, no renewal

  25 submissions a month, 50 stored results and 5 MB of file space; forms close when a limit is reached.

• Standard Small€65

  per year, for 250 submissions a month

  Unlimited forms, 250 stored results and 25 MB of file space; optional modules cost extra.

• Standard Medium€135

  per year, for 500 submissions a month

  500 stored results and 50 MB of file space.

• Standard Large€335

  per year, for 1,000 submissions a month

  1,500 stored results and 125 MB of file space; Extra Large is €660 a year for 2,000 submissions.

• Business Bronze€1,170

  per year, for 1,000 submissions a month

  All features included, service level agreement, account manager, forms stay open past the quota; Silver is €2,345 a year.